HR Assistant(Payroll)
Almana Group
Total years of experience :12 years, 2 Months
Solely process from End to End monthly Payroll (calculating, recording and disbursing) for more than 30 companies including the timesheet calculation, verification of deduction, salary adjustment and increments in computerized payroll system. Responsible for the operational and transactional integrity of payroll for 3000+ employees. Prepare and analyze payroll reports and ensure adherence to company budgets and forecasts. Proactively manage payroll spend through analysis of gross pay and head count reports. Review and maintain accurate monthly payroll schedules. Monitor worker's compensation claims and responsible for trouble shooting payroll issues with staff
• Handles the Compensation & Benefits of different company industries under the group
• Actions new hire processes/joining formalities, receives files from recruitment, inputs employee information into HRMS System and Bank account opening for new employees
• Employee file - maintenance and updating personnel files from joining date with all information and Ensure all staff personal files are updated with the employee's records as per system
• Fully responsible for Time and Attendance system of Almana Group and Prepare employee monthly attendance summary, payroll summary and Management reports.
• Coordinating with departments for submission of OT & Absent report & prepare monthly OT summary for HRD Approval
• Handle the processing of employees' benefits such as medical and life insurance, medical reimbursement claims, children education allowance and leave salary and annual ticket encashment request.
• Prepare, process and monitor leave applications and leave status report such as leave tracker and year planner
• Prepares and process ticket bookings and travel arrangements for mobilization, demobilization and annual leaves and Business Travel in coordination with our travel agents
• Processing Business Travel arranging ticket, Hotel and Allowance
• Calculates and prepares Final Settlement and ensures the final clearance form has been obtained prior to processing the payment. Once employee got final settlement process all exit formalities of an employee
• Review and process all monthly payroll transactions (including hires, terminations, salary adjustments, transfers and promotions, special payments, one time payments, overtime payment, reimbursements, Attendance, Leaves, Earnings, Bonus, Advance salaries and deductions) to ensure that all employees are paid accurately and on time
• Preparing WPS salary files and upload SIF Files on the online banking portal. Coordination with finance department for timely disbursal of salaries
• Providing different types of payroll reports to concerned departments as per their requirements
• Coordinates with the accounts department with regards to payroll payment and final settlements
• Preparing of certificates(Salary Certificate, Salary Transfer, Increment Letter, Promotion Letter, Warning Letter, Entry Visa & Experience certificate)
• Prepare CTC monthly reports (New joining, Headcount, Separation, Leave, Increment, Paymaster, Salary Register, Overtime hours and amount, Absent, Warning letter, CTC)
• Provide services to employees by accommodating inquiries, providing accurate information and assuring appropriate follow through and resolution for any HR/payroll related queries
• Perform other job related duties as assigned
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Budget reports-Funds availability reports
• Participates in the design and development of HR system enhancements and Work with IT team to improve and enhance the ORACLE system processes
• Experience of working in a fast paced, customer focused payroll department
• Supervise the day-to-day activities of our HR Information Systems.
• Record and process employee information including annual leave, salaries and working hours.
• Support management on structural policy matters related to the HRIS.
• Maintain data integrity in systems by regularly analyzing data.
• Work alongside the IT department to perform regular assessments and improvements to the HRIS.
• Design user-friendly processes, guidelines, and documentation.
• Oversee all system upgrades and system additions in partnership with the Information Technology (IT) department.
• Ensure all HR-related systems are compliant with data protection laws
• Preparing Government reports
• Preparing compensation data management and liaising with the Payroll Team
• Delivering reports as required and respond to ad hoc data requests
• Performing system data quality validation
• Assisting Human Resources with technical issues relating to the use of the HRIS system
• Ensuring all processes and procedures are compliant in relation to HRIS and Time Management
• Participating in Oracle and HR application implementation projects
• Creating Website template using photoshop.
• Developing web application using Javascript, Html and CSS.
• Test the application using automate and manual testing
Information technology specialists work in positions using computer-based information systems. They work with both software applications and computer hardware