Payroll Supervisor
Abu Issa Holding
Total years of experience :17 years, 10 Months
Abu Issa Holding is one of the leading business conglomerates in the Middle East, based in Doha -State of Qatar. It controls and operates market-leading companies across Qatar in various sectors including retail, FMCG, distribution, telecommunications, IT, energy & engineering, investment, real estate and other market operations.
Responsibilities and Activities:
• Retained to oversee the payroll of approximately $5 million per month for over 3000+ employees working in 300+ locations across 4 Continents in 6 Countries. i.e. : Qatar, UAE, KSA, Bahrain, Turkey, South Africa
• Responsible for payroll processing via WPS for Qatar, UAE, KSA & Data Updating in GOSI Portal (KSA).
• Managed & Trained 2 payroll accountants with 0% labor turn over for past Two & Half years.
• Review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions, promotions & status Changes
• Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. Overtime, leave balances and head count reports).
• Administer & Review employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization.
• Verify all employees leave settlement and final settlement calculation in accordance with local laws and Group’s policies and procedures.
• Verify and ensure employees pay checks are correct and delivered on time.
• Allocation, Updating & Reconciling of staff increments according to management requirement.
• Calculate and ensure accuracy of yearend End Of Service calculation for yearly audit & workman compensation calculation.
• Well versed in dealing with bank with relate to Employee bank account opening, salary transfer letters & standard bank transfer soft copy formats required by Banks
• Dealing and responds to employees and managers related with payroll queries.
• Providing reports to Human Resources Department and Top Management on regular time intervals
• Monitors and Maintains appropriate bank balances and fund position in company accounts & reconciles Bank statements.
• Responsible for attending to day-to-day financial administration matters by means of preparing the daily fund position, cash flow statement, payable & receivable A/C from time to time to manage supplier payments & customer collection on agreed terms.
• Arranging and ensuring securities of document files and maintain records on the corporate software, preparation of bank reconciliation daily, weekly and monthly basis
• Daily checking of PDC cheques and sent them for bank collection (Deposits)
• Post/Clear the PDC cheques while they sent for bank collection (Deposit) on the due date.
• Enter incoming cash & cheque payment and clear the corresponding
• Verifying daily cash receipts & reports from credit department, to bank Statement
• Identified and resolved any discrepancies found.
• Prepare analysis of accounts as requested
• Responds to inquiries from the Directors of Finance, Manager and others.
• Assist with preparation and coordination of the audit process
• Assist in year-end closing and preparation of Financial Statement
Greenline is a multinational company, the GCC leader in Interior design, Furniture manufacturing and Interior Contracting Company & Yacht Interiors contracting company with turnover of $800 million + having offices in Middle East, Europe & U.S.A
Responsibilities and Activities:
• Co-ordinating with Procurement Dept, Administrative Department for Accounts Payable
• Checking & Verifying of all Vendors ’Invoice & Service Providers’ Invoices with related PO/GRN
• Booking Invoices & Payment Entry processing for Accounts Payable
• Generating the periodic Aged Payable Reports to set & sort out the priority payments
• Passing Journal Vouchers in General Ledger
• Enter/Prepare Credit & Debit Memos.
• Checking the vendor invoices for payment process as per the statement of accounts and prepare cheque.
• Responsible for Reconciling the Vendors Sub-Ledger with GL
• Prepare of Costing Sheets for Import items
• Prepare Monthly Bank Reconciliation.
• Prepare Intercompany Reconciliation.
• Handling the Petty Cash on regular basis by paying all the day to day expenses.
• Vouching all the petty cash vouchers and clearing the reimbursement account.
• Assist in Preparation of Financial Statement
• Reporting to Financial Manager
• Daily Accounting Transaction Checking and Updating.
• Maintaining Cash Book, Bank Book and General Ledger.
• Taking Out the ageing balance
• Follow up for the Receivable
• Maintaining of Sales Register, Purchase Ledger and Journal Register etc.
• Receipt and Payment Processing
• Preparation of Inventory Reports and Reconciliation
• Payroll and Disbursement of Salary and Wages.
• Prepare Monthly Financial Report to Regional Manager
Diploma in Computerized Financial Accounting and Office Management