Sr. Document Controller
Dar Al Handasah (Shair & Partners)
مجموع سنوات الخبرة :12 years, 9 أشهر
•General Office Administration
•Documentation (ISO Standards) & Publishing the Engineering documents through Construction management softwares
•Set up a Document Library for the all types of Projects in hand (INFRA, BUILIDING, PIPE LINE PROJECTS, AIRPORTS etc. and Project DCC Procedures.
•Prepare guidelines for the operation of DCC (Document Control Centre) for flow of Technical information from DCC to end user.
• Developed a database for easy monitoring and retrieval of documents like: As-built drawings, P&IDs, PFDs, Piping GA, Electrical, Instrument Layout, Loop diagrams, Isometrics, data sheets, specification for each plant, underground civil and non process Building.
•Established Classification of various type of documents, like technical specification, data sheets, operation and maintenance manual, drawings, purchase order, technical books, codes and standards, sub-contractors manuals and dossiers, as-built drawings, microfilms etc.
•Supervise in the implementation of Document Control Procedure and distribution of revised drawings or documents to concerned departments as per DCC matrix.
•Involves in the processing and monitoring of MOC (Management of Change) and update documents affected by the modification.
• Supervise in photocopying requirements for the complex and responsible for the maintenance of photocopy machines, scanners and drawing copiers.
•Data entry and monitoring of all incoming/outgoing transmittal
•Coordinate with marketing team and get the correct feedback from them pertaining to the projects at tender/post tender/Contract stages.
•Maintain the document control system for the project ensuring all document control procedures are adhered to by project execution team
•Develop and maintain positive working relationships with all projects’ execution teams.
• General Office Administration
• Documentation ( ISO Standards )
• Compliance of ISO Standards and clearance of NCRs.
• Maintain the document control system for the project ensuring all document control procedures are adhered to by project participants
• Process all incoming and outgoing projects' documentation and correspondences through the document control system
• Monitor and continuously improve the effectiveness of the document control procedures and processes according to the projects’ objectives
• Update projects’ management on document control status, control sheets, transmittal issuance and correspondence status
• Archive all projects’ documentation including hard and electronic copies as required by the project
• Develop and maintain positive working relationships with all project participants
• Man & Material Management.
• Taking Short - Hand (English) Dictations from Sr. Managers/Engineers and making letters from the same.
• HR Related Activities (Employees’ performance evaluation, Annual increment fixation Preparation of technical awareness test for employees ( MEP based ) PP renewals, Visa applications, Trade license renewal etc.)
• Procurement of Materials and Payment Collection (Delivery Follow-up, Payment Follow-up, Bank Correspondences for material procurement etc. )
• All types of correspondence and travel arrangements for Top Level Officers.
• Arranging of Meetings and Conferences.
• Taking Short-hand (English) dictations from Top Level Officers and transcribe it in to official letters.
• Maintain the document control system for the Military & ensuring all Military document control procedures are adhered to by the Battalions consisting of 1000 Soldiers & Officers. (NZ office is administering 15 Battalions in which I worked for the DIG PA Section).
• Process all incoming and outgoing Regional office documentation and correspondences through the document control system
• Monitor and continuously improve the effectiveness of the document control procedures and processes according to the Indian Military Standards.
• Update Regional office documents on document control status, control sheets, transmittal issuance and correspondence status
• Archive all Regional Head Office documentation including hard and electronic copies as required by the Military documentation system.
• Develop and maintain positive working relationships with all the Battalions
• HR Related Activities. (Disciplinary Procedures, Insurance, Grievance redressal, Transfer Letters, Force Deployment )
• Preparation of Minutes
• Office administration