(1) Project Secretary cum Document Controller
Al Shafar General Contracting
Total years of experience :6 years, 4 Months
A) Project (1): Al Wifaq Tower, Al Reem Island, Abu Dhabi -(Sept’2011 to Feb’2012) Client : Al Wifaq Finance Company Project Management : Northcroft Middle East Consultant : Architectural & Engineering Consultants (AEC)
• Attending telephone calls, letter drafting and faxing.
Responsibilities:
• Stamp and register all incoming as well as outgoing files & distribute as marked by the Manager.
• Responding to the routine correspondences of the project.
• Prepare and distribute the minutes of meetings-MEP & Civil Progress.
• Arrange transportations, visits, events, meetings & conferences etc.
• Update the document register. Log all incoming & outgoing documents.
• Prepare submittal sheets for Shop Drawings, Material Submittals and documents in order to
submit for the Consultant Approval.
• Material Inspection Request as per Delivery Notes, Cost Variation Request, Notification of
Variation letters, Clearance, Work Notification, Request for Information (RFI) for Civil & MEP, Confirmation for Verbal Instructions etc.
• Coordinate with HR Department in order to update the Daily Attendance, Manpower, Leave approvals, Staff Transfers, Duty Joining and other HR related works.
• Duties related with Human Resources Management System (HRMS).
• Office Managing, Supervise Office Boys & Cleaners, Arrange transportation facility for company use, Make
Request for Kitchen & Stationery items.
• Following proper filing system according to ISO procedures.
• Executive Secretary cum Docum ent Controller to the Consultant Office as per the contract agreement with ASGC- (March 2012 to till date)
R esponsibilities: • Receiving and Distributing all documents including letters, Shop Draw ing, M aterial Subm ittal,
I nspection Requests etc.
• Responding to the routine correspondences of both projects -AHC Al Shamkha & Al Bahya.
• Prepare Site M em os, N on Conform ance R eports (NCR), R em inder and Warning etc.
• Coordinate with Engineers and make comments for all submittals & mark the drawings as advised by the
Engineer.
• Check Daily M anpow er/ Equipm ent R eports, Daily w ork records, I nspection Notifications, M onthly
P aym ent, Variations, CI R, M EP Clearances etc., prior to forward to Engineers.
• Prepare and distribute the minutes of meetings (HSE, Technical & P rogress etc)
• Arrange meetings & conferences.
• Prepare various reports including Progress Reports, Presentations and Daily Notifications for the Engineer and keep all documents in a proper way.
• Scan & keep all documents. Forward the documents to the concerned persons through the Data
M anagem ent System (Live Link Softw are) as instructed by the Residence Engineer.
• Assist the Residence Engineer by giving the current information for his instructions while he is in out of office
& keep all confidential data.
• Coordinate with all staffs & remind the deadline documents to the Engineers.
• Following proper filing system according to ISO procedures.
4 years & 3 Months experience (May 2007 to July 2011)
Company Profile:-
Arabtec is one of the leading construction company in U.A.E, having lot of prestigious projects all over U.A.E, including Burj Khalifa
(World's tallest tower), Arabian Ranches 638 villas, Dubai Silicon Oasis 1047 villas, Al Warqa 544 Villas, 277-UAQ villas, Sonapur 940
villas, Al Barsha 1249 villas, 68 luxurious villas in Arabian Ranches, 1515 villas Jumaira etc. Presently having many overseas projects and extended their reputation all over world (Saudi Arabia, Russia, Jordan, South Africa and Pakistan etc.)
Main Clients: EM AAR, Dubai Land, Dubai P roperties, Tecom / DI FC etc.
Consultants: Hyder Consultanting, Al Ahli Holding group, Cansult M aunsell/ Aecom, Daar Consultant etc,
Contractor: Arabtec
R esponsibilities:
• Control the movement of letters & distribute all documents as marked by the manager.
• Co-ordinate with Store Keepers & foremen, follow up the Delivery Notes, P urchase Orders, Store
Receipt Vouchers & Store Transfer Vouchers etc., in order to update the records for cost report purpose.
• E-Living server based custom ized store package.
• Checking & cross verification of invoices, financial statem ents & stock cards.
• Prepare & maintain requisitions for all temporary & permanent items on demand of managements for all projects.
• Prepare various reports such as monthly project w ise cost allocation, m achinery & equipm ent w ise
cost allocation, m onthly diesel delivery & consum ption report, m achinery report etc.
• Update the document register.
• Following proper filing system according to ISO procedures.
DECLARATION
I hereby declared that the above-mentioned details are true to the best of my knowledge and belief.
• Bachelor Degree-BA Graduation in Sociology (Calicut University, K erala)
• Pre-Degree (Econom ics, Statistics) -Calicut University, K erala. • Diplom a in Com puter Applications (PCCA-Equal to PGDCA) • Com puterized Accounting (Tally.ER P9) -Shankaracharya, K erala) • Valid UAE