SENIOR OPERATIONS AND FINANCE EXECUTIVE
STALLION PROPERTIES
Total years of experience :26 years, 9 Months
Managing AND controlling day to day Operations and Finance tasks
(i.e. Budget, Payroll, Project Cost Control, Follow up with Creditors for the pyments, Coordination and correspondence with Banks, RERA, Suppliers, Clients, Billing, etc. to handle and address major issues, Raising of LPOs with appropriate terms and conditions, Accounts payable/ receivable, Review/ validate all documents and follow up with clients for the missing documents to ensure that all documents are intact/ available, Manage clients porfolios, Manage cash and cheues, Banking Transactions, Reconcile account statements, Secure/ file documents appropriately, Releasing periodic payments in order to avoid unnecessarily incurring late payment fee, / penalty, charges, Insurances/ claims, Adjhere with service standard and autit policies, etc).
Increasing process efficiency and reduced the Turnaround Time following evaluation and finalizing Procurement and Contracts
Invite & review tender/ estimates/ bids from major vendors and suppliers, subsequently negotiate and finalize with appropriate terms and conditions for the procurement & purchasing of the required technical specification items
Involved in research/creation of new quality competitive vendors to meet the business requirements.
Negotiate & finalize all Major Commercial Maintenance/ Service Contracts (incl. outsourcing/ 3rd party with best terms and conditions Schedule & plan regular Preventive Maintenance of the equip and machines and subsequently, follow up with vendors to address all the major issues/ failures affecting business functions
Ensure that all contracts (SLAs) are timely renewed before expiry in order to avoid impact on branch operations and legal issues
Review/ follow up periodically the payments of all the contracts to ensure that the payments are released/ received within agreed time frame
Processing Purchase requisitions (LPO) with appropriate terms to support business functions and payments of invoices after duly checked and verified.
Following the Purchase cycle to meet business requirements.
Meeting with vendors to address major issues (i.e. service support, delivery lead time, specification, etc.)
Identify improvement areas & implementing measures to maximize customer satisfaction levels.
Ensure continuous interaction with the customer to make sure that area of concern can be worked upon for improved service levels.
Improved procedures, implementation of procedures & routine sourcing activities as per the policies and directives.
Make recommendations for process improvements to the Management,
Identify opportunities to reduce unnecessary purchasing costs and recurrent expenditures to achieve huge savings
• Ensure the efficient and timely running of all the administrative functions within the Dept. together with the identification of any problems areas and recommending appropriate course of action to the Mgmt
• Review and analyze existing procedures / policies and propose with productive suggestions for the Mgmt’s approval in order to simplify the processing
• Coordinate/ liaise with various HODs /Users and finalise Annual Budget ensuring accuracy and timely submission of the same to meet the required deadline
• Review /monitor projects & dept’s Cost Centre Reports, highlight/ investigate major exceptional/ variances (i.e. Actual vs. Forecast)
• Streamlining processes to drive greater transparency into expenses
• Review and justify entries of large amount of transactions to ensure its validity/accuracy and that it does not reflect or impact on the Business functions as well as balance sheet & account statements
• Make regular periodic provision of anticipated Accruals, Depreciation, Other general recurrent general expenditures and purchasing costs (CAPEX/ MRO)
• Accounts Payable /Receivable and follow up with creditors for the payments
• Identify opportunities and propose mgmt for the approval to reduce unnecessary recurrent expenditure/ purchasing cost and achieve huge savings
• Check & validate documents / invoices of the suppliers and release for the payments
• Identify improvement areas & implementing measures to maximize customer satisfaction levels and to increase productivity of the resources
• Proactively handle User’s complains & problems experienced/caused and response/ resolved within required time frame, customers focused
• Vendor Mgmt (Procurement, purchasing, contracts, Meetings of their expectations and address major service support issues, Excellent relationship with suppliers, etc)
Adhere Group, Internal & External Audit as well as Service standard policies of the organization