Executive Assistant To CEO
African Bank
Total years of experience :29 years, 1 Months
Executive Assistant to CEO
I am Executive Personal Assistant to the Principal Partner (CEO).
Extensive diary management, Travel logistics, financial claims, board meeting assistance, office management.
Manage all personal matters.
Secretarial and administrative support to Trade Finance Executives
* Preparation of all security documentation required for Trade Finance applications
* Ensuring FICA is correct
* Conduct credit checks (Experian and WinDeed)
* Load client details on Dynamics
* Monitoring client payments (Focus and Tradix)
* Filing/Scanning documents
* Client liaison - follow up on updated financials on a 3 month basis
* Manage the Re-ID (updated FICA) process on a yearly basis
* Manage the Client Management Report with updated figures on a monthly basis
* Organising packaging and delivery of client gifts annually
Extensive secretarial support to CEO as PA was on leave.
Reason for Leaving: Temporary assignment. Moved to Reichmans - entity within Investec
Westcon Comztek
Technology
Client Liaison Consultant
January 2014 - February 2014
* Managed the merger integration process.
Reason for Leaving
Project management of the following: (project management includes both handling of prescribed areas
of focus as well as the identification of new projects - these entail the full identification of projects,
formulation of proposals and budgets for approval before implementation)
* Corporate Social Investments (
Managed and co-ordinated the COO’s diary
* General office duties including typing, filing, faxing
* Preparation of highly confidential reports, circulars, agendas and minutes of meetings
* Local and international travel arrangements
* Co-ordination of senior country visits (flights, accommodation, ground transportation, team-building
activities, meet and greets and tourist outings for expatriate guests )
* Liaised with various companies on behalf of COO who sat on various financial boards
* Arranged quarterly meeting for delegates from International Bankers Association and South African
Reserve Bank
* Collation of data from 14 African countries and worked closely with designer and writer to produce a
newsletter - Indaba magazine
* Co-ordinated and managed entertainment events: TGIF, women’s forum, kids party,
Managed and co-ordinated the CEO’s diary
* General office duties including typing, filing, faxing
* Preparation of highly confidential reports, circulars, agendas and minutes of meetings
* Local and international travel arrangements
* Co-ordinated and attended various workshops
* Arranged entertainment events / roadshows (Indaba 2007)
* Process invoices from vendors relating to items purchased for specific projects
* Follow up monthly exhibition reports from general managers
* Supervision of driver and cleaner
Reason for Leaving: Seeking wider challenges
Investigated and analysed fraudulent subscriber applications and forwarding data to investigation
department for arrest and/or prosecution
* Listing of identified syndicates and maintaining databases on such groups
* Liaise with banks, credit grantors and service providers for links to known fraud applications
* Collated and managed data from I2 and iBase system alerts
* Assisted in internal audit queries
* Maximised revenue by identifying suspects and arranging payment of debt and minimized loss by
curtailing identified syndicate activity
* Reported on all instances of loss and preventative methods in team meetings
* Correlated evidence portfolios ready for prosecution
Reason for Leaving: High staff turnover / victim of identity theft
Managed and co-ordinated the manager’s and team’s diary
* General office duties including typing, filing, faxing
* Minutes of Meeting
* Consolidated monthly team reports
* Checked and compared systems: iBase high usage report against Clarify for fraudulent applications and
syndicate activity
* Allocated case numbers to new fraud dockets and updated docket register
* Liaised with fraud analyst to prepare write-offs / refunds / credit notes
* Monitored all monies received from recoveries of fraud, bad debt and/or legal accounts
Reason for Leaving: Moved within the department
Managed and co-ordinated the manager’s diary
* General office duties including typing, filing, faxing
* Local and international travel arrangements
* Minutes of Meetings
* Business Process Methodology (matrix of responsibilities) and process capture
* Maintenance of project progress register
Reason for Leaving: Moved within the company
Assisted Associate with her litigation practice
Reason for Leaving
Managed and co-ordinated the director’s diary
* General office duties including typing, filing, faxing
* Client liaison and debt collection
* Preparation of rescission applications, trial preparations, arbitrations, appeals, reviews of unfair
dismissals and unfair labour practices
* Main point of contact for CCMA dispute referrals
Reason for Leaving: Excessive overtime
Managed and co-ordinated the director’s diary
* General office duties including typing, filing, faxing
* Preparation of highly confidential reports, circulars, agendas and minutes of meetings
* Enviro-Law was a subsidiary of Edward Nathan & Friedland and I co-ordinated the Enviro-Law
conference with JOWSCO (Johannesburg World Summit Company)
Reason for Leaving: Head hunted
Dicta phone typing of:
Agreements, Due diligence, Banking, Taxation, Corporate Governance, Corporate and Commercial
Mergers and Acquisitions
Reason for Leaving: Moved within the company
uMSEKELI MUNICIPAL SUPPORT SERVICES
(Previously known as Development and Services Board - DSB)
Local Authority
Managed and co-ordinated the CEO’s diary
* General office duties including typing, filing, faxing
* Preparation of highly confidential reports, circulars, agendas and minutes of meetings
* Worked closely with the chairman, board members and directors
* Entrusted with confidential staff matters and helped HR
* Liaised with various provincial government departments
Reason for Leaving: Relocated to Johannesburg
THE NATAL WITNESS
Managed and co-ordinated the Classified Advertising Manager’s diary
* General office duties including typing, filing, faxing
* Data capture of adverts
* Compiled daily, weekly, monthly and annual budgets
* Compiled a weekly soccer round-up for the sport supplement
* Managed and co-ordinated the Features & Supplement team’s diary
* Maintained leave and attendance registers for the department
Reason for Leaving: Better job prospects
Exposed to Magistrate and Supreme Court litigation (Liquidations, Divorces, Estates, Curatorship
Applications)
* Collections - Managed the collections for 2 major banking institutions
* Motor Vehicle Accident (MVA) claims
Exposed to Magistrate and Supreme Court litigation
* Dealt with debtors constantly - Collections Department
* Helped at switchboard, banking, filing and general office duties
English, Afrikaans, Biology, Geography, Accounting and Typing) Distinctions: Typing Prizes & Awards: Typing Leadership Roles: Monitor Certificate No: 44515 / Student No: 031 003 1989 Obtained an N4 Secretarial Diploma from Northdale Technical College (Communications, Office Practice, Legal Practice, Computers and Typing) Certificate No: A 10/18/5/