Admin And HR Assistant
HYCM
Total years of experience :6 years, 6 Months
• Maintaining employee records (soft and hard copies) Adding information about employees to files and databases.
• Help with hiring-related tasks, such as setting up interviews and background checks.
• Make plans for meetings and keep records, Respond to phone calls, emails, etc.
• Help out with other HR tasks when needed.
• Update necessary files and folders about the job.
• Provide administrative support to ensure efficient office operations.
• Managing correspondence such as answering phone calls, replying to emails, sending out letters or packages, scheduling appointments, signing for incoming packages, and assisting clients and other visitors.
• Record keeping that includes keeping track of files, documents, and records in an organized and accessible manner and maintaining physical and digital filing systems.
• Scheduling and calendar management such as setting up appointments, scheduling meetings, and coordinating with other team members.
• Data entry and database management which includes entering and maintaining data in databases, spreadsheets, and other systems.
• Financial administration such as handling invoices, processing payments, managing petty cash, and checking each payment from petty cash has supporting documentation and is properly authorized.
• Creating Drafts and edits letters, reports, and other documents.
• Uses word processing and presentation software to create and edit documents.
• Maintaining office supplies such as keeping track of inventory, ordering supplies when needed, and ensuring that the office is well-stocked.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Presents a positive and professional image for the organization, ensuring that deadlines are met and adapts to changing priorities.
• Maintaining employee records (soft and hard copies) Adding information about employees to files and databases.
• Help with hiring-related tasks, such as setting up interviews and background checks.
• Make plans for meetings and keep records, Respond to phone calls, emails, etc.
• Help out with other HR tasks when needed.
• Update necessary files and folders about the job.
• Provide administrative support to ensure efficient office operations.
• Managing correspondence such as answering phone calls, replying to emails, sending out letters or packages, scheduling appointments, signing for incoming packages, and assisting clients and other visitors.
• Record keeping that includes keeping track of files, documents, and records in an organized and accessible manner and maintaining physical and digital filing systems.
• Scheduling and calendar management such as setting up appointments, scheduling meetings, and coordinating with other team members.
• Data entry and database management which includes entering and maintaining data in databases, spreadsheets, and other systems.
• Financial administration such as handling invoices, processing payments, managing petty cash, and checking each payment from petty cash has supporting documentation and is properly authorized.
• Creating Drafts and edits letters, reports, and other documents.
• Uses word processing and presentation software to create and edit documents.
• Maintaining office supplies such as keeping track of inventory, ordering supplies when needed, and ensuring that the office is well-stocked.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Presents a positive and professional image for the organization, ensuring that deadlines are met and adapts to changing priorities.
• Answer phone calls and redirect them when necessary
• Develop and maintain a filing system
• Preparing emails, Quotations, Inquiry letters, POs etc.
• Greet visitors and make waiting time as comfortable as possible.
• Photocopy and print various documents
• Maintain confidential department files/records
• Maintain sufficient office supplies of stationery and equipment.
• Working with Microsoft
• Assist in all matters pertaining to facilities management including
• Office furniture, allocation of desk space, etc.
• File and update contact information of employees, suppliers, andexternal partners
• Organize travel for the owner and his other external staff.
• Answer phone calls and redirect them when necessary.
• Explaining and demonstrating products to customers via WhatsApp and Phone calls
• Figuring out what your client wants and tailoring your pitch accordingly.
• Compiling daily, weekly, and monthly reports.
• Creating daily sales reports, and daily sales collection reports, and mailing them to the sales manager and manager daily.
• Manage the daily/weekly/monthly agenda and arrange newmeetings and appointments
• Develop and maintain a filing system
• Undertake occasional receptionist duties
• Uploading and editing on the companys website
• Using MyFatoorah and Oracle (Basic)
• Using basic WordPress for editing or adding products to the companys website
• In charge of Warehouse and storekeepers.
• Handling and monitoring the inventory, as well as the customers inventory.
• Using platforms such as Twitter, Facebook, Instagram, etc. topromote brands by posting promotional content
• Interacting with new and existing customer base.
• Creating content, including text posts, and images for use on socialmedia.
• Using basic Photoshop and other editing apps for creating &editing graphics, and images.
• Creating & promoting ads on Instagram and Facebook pages.
• Creating, editing & posting written or graphic content forcompanys website.
• Taking orders via phone calls, Facebook, and WhatsApp.
• Updating the companys website daily.
• Updating Lucida software on new stock arrivals or existing stocksales.
• Working with WordPress to upload of companys products
• Scheduling appointments and meetings with the clients.
• Sending and receiving professional emails.
• Answering and directing phone calls.
• Basic Data Entry clerk duties.
• Marking attendance of staff employees.
• Preparing Quotations, Invoices, and other bills.
• Using MS office, Zoho, and Google drive.
• Organizing documents and paperwork and maintaining a filingsystem.
• Greeting business clients and guests.
• Maintaining and ordering office supplies.
• Reserving hotels and flights for foreign Business clients.
• Contact potential or existing customers to inform them about aproduct or service
• Setting up a meeting between clients and brokers.
• Attending meetings with the brokers.
• Calling and receiving calls from new and existing clients.
• Answer questions about products or the company.