office manager
Alrajhi Building & Construction
Total years of experience :21 years, 11 Months
1.Maintain office services
Main Activities
➢ Design and implement office policies
➢ Establish standards and procedures
➢ Organize office operations and procedures
➢ Supervise office staff
➢ Monitor and record long distance phone calls
➢ Prepare time sheets
➢ Control correspondences
➢ Review and approve supply requisitions
➢ Liaise with other agencies, organizations and groups
➢ Update organizational memberships
➢ Maintain office equipment
2.Supervise office staff
Main Activities:
➢ Assign and monitor clerical and secretarial functions
➢ Recruit and select office staff
➢ Orient and train employees
➢ Provide on the job and other training opportunities
➢ Supervise staff
➢ Evaluate staff performance
➢ Coaching and disciplining staff
3.Maintain office records
Main Activities:
➢ Design filing systems
➢ Ensure filing systems are maintained and up to date
➢ Define procedures for record retention
➢ Ensure protection and security of files and records
➢ Ensure effective transfer o
➢ files and records
➢ Transfer and dispose records according to retention schedules and policies
➢ Ensure personnel files are up to date and secure
4.Maintain office efficiency
Main Activities:
➢ Plan and implement office systems, layout and equipment procurement
➢ Maintain and replenish inventory
➢ Check stock to determine inventory levels
➢ Anticipate needed supplies
➢ Verify receipt of supply
5.Perform other related duties as required
1) Company Name : Alrajhi Steel
(Website: http://www.rajhisteel.com.sa)
Department : Operations dept. Head office
Designation : Office Manager
Duration : 2002 till 2007
• Assist admin & personnel department in all paper works. Acts as a custodian of corporate documents and records filing of corporate legal document with government agencies to conform to status.
• Reviewing payroll benefits. Knowing Saudi Labor Law & Medical insurance and GOSI.
• Prepare the following files (vacations -Disciplinary Committee - candidates - manpower recruitment - work outside insurance - other files relevant).
• Following projects & sites by coordinating with project manager and purchasing manger (letters, contracts, procurement materials, quotations, orders, memos, invoices, and contact with suppliers).
• Create and maintain database and filling system hard & soft copies.
• Co-ordinate with ministries, suppliers and contractors as per directions of project management and related documents.
• Ensure professional and smooth running of the Group Manager’s daily administrative office tasks.
• Guiding and managing professionally the existing team in the office in attaining their daily tasks.
• Coordinate and follow up professionally with other departments and Head Office on all tasks and issues pertaining to Chairman and the Board of Directors of the group.
• Handle the private relations and dealings of the president like confidential documents, meetings and clients relations.
• Carefully handle and direct all mailing and correspondences reaching the Manager’s office and take necessary actions to direct to appropriate concerned persons.
• Schedule and arrange all meetings & appointments requested by president internally or externally acting as a Board Secretary to make minutes of meeting and follow up decisions & directions.
• Organize personally or with the support of other staff all travel Arrangements for Chairman, the Board of Directors and incoming visitors include their (meetings/money/visa/tickets/hotel accommodation/expenses report).
• Conduct searches to find needed information, using such sources as internet.
• Maintains contact with customers and outside vendors. Commercial correspondences skills with different foreign & local manufacturers, suppliers and company projects.
• Arrange & prepare to participate at exhibitions and seminars. Essential duties & daily activities may be assigned.
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executive
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