Supply Chain Analyst
Tenaris
Total years of experience :20 years, 10 Months
Tenaris Saudi Arabia is part of Techint Group of Companies (www.tenaris.com), a worldwide network of companies manufacturing and supplying high quality steel pipe products to oil & gas industry. Tenaris has annual consolidated net sales of US$ 9 billion, has more than 25, 000 employees globally.
Reports to: Supply Chain Manager
Role: Manage, Procure, Customs clear and deliver raw materials for the continuous operations of the mill (threading Facility) located in 2nd Industrial city, Dammam. Program the mill production based on the committed deliveries of the orders to the Client - SAUDI ARAMCO.
Order Management/Procurement/Expediting:
• Plan and manage the orders by procuring the raw materials from various Mills in Argentina, Italy, Mexico, Japan in order to meet the production schedules of the Mill based on delivery to Client.
• Make continuous follow-ups (by weekly teleconferences) of the shipment on the various stages from production until final delivery to client.
• Attend weekly meetings and share the Procurement plan and status of the deliveries.
• Develop and Implement KPI for raw material Deliveries to Plant.
Production Planning & Scheduling:
• Production Plan and schedule the production according to the delivery schedule to the Client and share it with the TEAM.
• Attend PIM’s before the start of the production for every new order.
• Prepare Sales Orders, Work Orders in SAP and ensure continuous running of the mill.
• Check the SO’s for proper configuration in order to avoid Mill-stop and production delay.
• Follow-up the Production and provide weekly updates on the deliveries to the client.
• Develop and Implement KPI for On-Time Delivery to client.
Customs Clearance:
• Follow-up on the shipping documents (invoice, Certificate of Origin, Way Bill, Packing List) required for the Saudi Customs clearance of the shipments.
• Track the shipments continuously from the Point of Origin to Destination Point.
• Keep updated the customs clearing agent about the tracking news.
• Interact with the local clearance agent in Saudi for the reception of Delivery Orders (DO’s), Payment of Customs duty and smooth delivery of the shipment with minimized freight costs, optimum logistics usage and avoid demurrages.
• Prepare weekly status reports in order to have proper follow-up on the shipments status of customs clearance.
• Keep track of all the import bayans which is used for re-export purposes and also useful to submit to the Department of Zakat.
• Prepare all Export shipping documents like Invoice attested by Chamber of Commerce, Certificate of Origin from local chamber of Commerce, PL.
• Work closely with BCCO for Due Diligence approvals.
• Check the forwarders invoices and forward it to Finance for payment purposes.
• Work closely with the Contracts team for renewals of agreements with the forwarder.
• Develop and Implement various KPI for Customs Clearance, and Supplier Invoices.
Logistics and Yard/Warehouse Management:
• Manage the logistics by supervising on the truck movements from port to yard and yard to Mill.
• Manage the orders based on the current inventory level in the yard and maintain the safety stock as per standard.
• Coordinate continuously with the yard in order to manage the safety stock in the Mill and avoid the Mill-Stop situation.
• Coordinate with the Yard for the reception of the shipments and keep them updated on the status of the shipments..
• Work closely with the Yard for the timely delivery of the Orders (Finished Product).
• Invoice to the Client in SAP upon completion of delivery and follow-up with the client for timely payments of due invoices.
• Develop and Implement various KPI’s for Delivery Compliance, and Yard.
Saudi Techint (www.techint.com) is a part of Techint group which works in Oil & Gas Field in over 16 countries all over the world, specialized in Engineering, Procurement, and Construction (EPC) contracts.
Responsibilities:
• Continuous sourcing of new vendors/suppliers to initiate business partnerships with the most profitable ones and secure the most advantageous terms.
• Negotiate LTA’s for common/consumables of Project in order to have continuous deliveries with the most competitive prices and avoid the paperwork and save time.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Maintain and regularly update the database of Vendors, Suppliers, Contractors, and Service Providers.
• Supervise on the RFQ’s sent to local suppliers based on the PR (Purchase Requisition) for the materials and services.
• Effectively respond to vendor enquiries through e-mail/phone.
• Analyze the price comparison sheets of the vendor/Supplier.
• Invite and Award/recommend supplier tenders, bids, quotations and proposals based on best economical/delivery.
• Prepare weekly reports on the procurement status and share it with the Project Management and discuss/take decisions of key/critical items.
• Attend weekly meetings with Projects/Cost Control departments to discuss on the budget Vs real procurement costs.
• Follow-up/Expedite with supplier on daily basis for the deliveries of the Project materials/Equipments.
• Maintain KPI’s for PR/PO process, On-Time deliveries.
Responsibilities:
• Responsible for Account Monthly closings for ongoing projects.
• Consolidation of all project accounts and Issuing Group Financial reports on Monthly/Quarterly basis to the Head Office in Dublin, Ireland.
• Approving the employee expense vouchers for all the projects.
• Responsible for Account payables of various Projects.
• Scrutinizing cash flows on weekly/monthly basis.
• Preparing financial budget for the projects.
• Responsible to conduct audit on yearly/half yearly basis.
Responsible for Monthly closings and issuing the financial statements.
Issuing Financial reports on Monthly/Quarterly basis to regional office in Al-Khobar as well as Head Office in Buenos Aires, Argentina.
Scrutinizing cash flow on weekly/monthly basis.
Preparing financial budget for the Project.
Responsible to conduct internal/External auditing on yearly/half-yearly basis.
Responsibilities:
• Receiving and recording daily invoices from the Suppliers.
• Receiving approved employee expense vouchers and recording it.
• Preparing the payment of the suppliers according to their maturity date.
• Analysis of employee’s deductions.
• Bank Reconciliation.
• Inventory Control.
• Analysis of petty cash vouchers.