Logistics & dispatch supervisor
Qatari Investors Group/ Alkhalij Cement
Total years of experience :17 years, 10 Months
Accomplish sales of cement by managing eight dispatch controllers, planning & evaluating section activities.
Software using: SAP
Responsibilities:
Controlling the distribution of bulk & bag cement on a daily basis to deliver the cement in different location of Qatar and maintain staff by training, maintaining a safe, secure and legal work environment to get maximum sales & profit to the company.
Supervise logistics & dispatch sections.
Coordinating daily deliveries to various locations in Qatar
Making the report for diesel consumption, Vehicle utilization/breakdown, Material inventory transportation plan, delivery accuracy report, vehicle registration expiry follows up, cash sales report and tool box talk.
Supervise port & yard operations for material shifting.
Preparing drivers incentives, duty schedule of dispatch and logistics employees.
Preparing gate pass applications and getting approvals for the drivers.
Preparing OT sheet of dispatch controllers & wheel loader operators.
Preparing vehicle turn around report.
Sending reserve stock declarations to the customers.
Reporting to the top management about the total sales, results & issues.
Integration of technology which closely coordinates with sales & supply chain function.
Safety audit.
Accomplishes staff results by communicating job expectations; planning, monitoring, coaching, counseling and disciplining employees; developing co-coordinating and enforcing systems, policies & procedure.
Collaboration to strengthen relationship between members, improving team work & helping all members increase the business. Create win-win scenario for all partners.
Design, classifying, controlling, managing and checking the performance of subordinates.
Revise/update the work style according to the demand of product or increase of sales.
Safety audit
Developing the skills of subordinates through continues monitoring and communicating.
Ensure they are moving the organizations in the desired directions.
Understanding them vision & values of the work.
Equally distributing their responsibilities to complete the desired task
Correcting the mistakes in the SAP system, matching total sales with the stock & released quantity from finance dept.
Communicating about the benefits of present company.
Implement quickly planned application for group.
Analyzing & resolving customer’s services problems and recommending system improvements.
Contributes to team effort by accomplishing related results as needed.
Evaluate & Monitor applications to ensure that they are meeting organizational needs and adjust plans as needed to meet evolving needs.
Budgeting.
• Internal control for daily sales reports (Cash Collection, Night report, all user, international call, occupancy etc.
• Internal control on accounts receivable, also follow up collection with our collector
• Internal control of account payable, post bill from purchasing department to accounting, also it should be checked by vender statement
• Internal control for daily J.V entry
• Internal control for check Payment Voucher prepared
• Internal Control for Petty Cash & Prepared
• Internal Control for Payroll
• Internal Control for Inventories
• Prepared Bank reconciliation and Internal Control
• Posting bank payment voucher and issue check to creditors’
• Checking the entire contract of the company and making the payments and receiving the dues amounts from customers.
• Coordinating & allocating assignment the work of accounting staff
• Sourcing potential candidate's through various sources like database, Job portals, referrals, networking, head hunting etc
• Posting the requirement on the job portals as per the Clients requirement.
• Filtering, Analyzing and Short listing the relevant profiles
• Pre-Evaluation and Conducting Telecom with candidates to verify basic technical skills, Knowledge, inter personal skills and communication skills of the candidates.
• Interviewing the filtered candidates for pre checking the client’s requirements.
• Screening of candidates by conducting preliminary round of interview
• Scheduling Interviews with the clients.
• Development and maintaining of database on the basis for immediate and future requirement.
• Achieving the desired targets.
• Meet the customers and selling the products.
• Giving knowledge about the products to pitch the customers.
• Selling the benefits of products to client employees.
• Ensure maximum enrollments at client site.
• Ensure quality of Applications - Completeness & Correctness of information
• Service the Policy Holder’s Requirements.
• Periodic reporting.
• Plan revisits to corporate to service Policy Holder’s Requirements.
• Develop long term relationships with Location executives of the corporate.
• Coordinate with central ops / branch ops team on issues
•Preparation of Balance sheet, profit & Loss account and related schedules and notes
•Keeping of day to day accounts and supportive registers
•Prepare ledger accounts & journal entries.
•Prepare various financial reports, vouchers and cheque etc.
•Prepare payment and receipt vouchers
•Vouching and monitoring daily cash books.
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