Accounts Payable specialist
VECTRUS
Total years of experience :31 years, 7 Months
Process Subcontracts Invoices, Goods Services Invoices & Check request through OnBase.
AP provides hardcopies to subcontract for Invoice validation.
After validation Invoice is scan & send to KOFAX & it will be uploaded in OnBase
Once we receive the invoice in OnBase we start the invoice processing matching the Invoice date, amount, cost elements, GL, no., mode of payment, due date, vendor ID, remittance Address & send for final approval to our project Manager once its approved
Once it’s approved by PM our cost team will post & the invoice will be in PL & ready to pay.
Process Travel / reimbursable Expense report (TER)
Prepare Monthly Accruals for the month end financial statements.
Maintain an Invoice tracking log which play a key role to let us know about the invoices were it’s been standing.
Provide New hire expense report training/briefing (In processing) by weekly.
Respond to Vender’s Questions, audit requests (SOX, DCAA, Deloitte, etc)
Every week we have to run the payment report Vendor disbursement report (internal & Subcontract) & also have to do AP interface of processed invoices for weekly & monthly closing.
Follow up with vendor & disburse the payment to vendor. Handling Kuwait, Qatar, Afghanistan, UAE, Jordan, Iraq & state site vendors.
Using Jamis, AS400 software
Handle the Payroll Prior to beginning a payroll cycle, PTFs received from Human Resources are verified within the system. This includes review of pay, payroll cycle, auto pay group, payroll authorization group and direct deposit entries.
Handling the employee quarry related to payroll & their pay stub, updating time card details, reset of Etime card for employees, Updating pay codes in Etime card.
Processing by weekly payroll for American employees, doing interface & running feed.
Updating employees detail In Jamis, AS400 software.
Operating T-Metric software for connecting International, Defense switched Network (DSN), Voice over Internet protocol (VOIP) & Digital Non-secure Voice Terminal (DNVT).
Handling customers’ queries & providing them the required information from the database.
Updating DSN call log report for monthly submission to Team lead.
Updating ITT Contracts Administration & Management System (ICAMS).
In absence of Team Lead handling Switch Board Operators team’s entire responsibility updating Arifjan Telephone Directory, updating DSN authorization list issued by DOIM, preparing WAR of Switch Board, preparing monthly work schedule for Switch board operators, submission of monthly reports to supervisor, etc.
Maintenance of all General & confidential records / files of Team members with up-to-date for easy access & retrieval.
General Administration work.
Looking after the western region,
Follow up of outstanding from Oil company.
Attending the meetings wit Oil company's executive.
preparing the monthly outstanding report.
Assisting the invoice clerk 2 prepare detail reports of customers.
General administration work
Handling independently all office routine, such as distribution, coordination, maintained proper records, confidential files & general typing work.
Using SMS Ship Management System for updating the Materials in & out.
Assisting Barge captain & Assistant Engineer Superintendent in the work related to Personnel matters, office Administration etc.
General Administration work.
Entire Office Administration work
Maintenance of all General & confidential records / files with up-to-date for easy access & retrieval.
Assisting the Managing Director in the works related to the Personnel matters, office Administration etc.
Maintaining time card for wages & overtime. Preparing pay rolls of employee manually as well as computerized.
Preparing monthly Pay roll statement & Cumulative report.
Assisting Personnel clerk, Personnel Supervisor & Assistant in the work related to Personnel matters, office Administration etc.
Handling legal affairs & maintaining proper records of company.
Handling independently all office routine, such as distribution, coordination, maintained proper records, & confidential files.
Arranging visits & coordinates meetings of foreign delegate, set up business appointments & meetings, arranging business trips etc.
Handling & maintaining 250 employees’ records, Annual vacation, preparing foreign permit, residence permit & local driving license files, maintaining personnel current files with confidential records etc.
Handling independently all Bank routine, preparing bank reconciliation & maintaining petty cash book records.
Checking & processing the bills of payment, operating all business machines such as computer, e-mail, fax, electronic typewriter & photocopier etc. Attending telephone calls.
Handling independently all office routine, such as distribution, coordination, maintained proper records, confidential files & general typing work.
Checking & processing the bills of payment, operating all business machines such as computer, e-mail, fax, electronic typewriter & photocopier etc. Attending telephone calls.
Preparing tools requirements list in MS Excel & after approval of Area Manager submitting to Enron.
Preparing requested list of employees for rig & maintaining proper time & date records of particular employee.
Handling independently all office routine.
Assisting the Chartered Accountant in the works related to all Audit work.
Conduct an Audit of Trusts, Schools, Factories, Firms, Bar & Restaurant, etc. As per instruction of Chartered Accountant.
Visiting for Bank Audit with Chartered Account.
Independently preparing Trial Balance, Trading & Profit & loss Account & Balance sheet.
Preparing Audit reports as per the instruction of Chartered Accountant & General Typing work
Handling independently all office routine, Personnel work Staff salaries, all accounts, commercial correspondent & Maintained records.
Minutes the meetings of the Management committee. Assist in the preparation of monthly management report.
Attending English typing work, receiving all incoming mails & dispatching the outgoing mails with an entry in to the respective registers.
Maintenance of all general & confidential records / files with up-to-date data for easy access & retrieval.
Completed my degree with full time attending college for 3years.