Facilities Manager
CBRE Excellerate
Total years of experience :12 years, 9 Months
- Coordinates, oversees and manages facilities repairs and renovation projects from procurement to commission within time and budget constraints.
- Understand, anticipate and deliver client and customers (internal and external) needs while building effective relationships through effective communication and personal accessibility.
- Manage capital projects. Prepares capital and operating budget and variance reports.
- Identify plans and resources required to meet projects goals and objectives.
- Provide detailed technical and operational direction in project challenges, consistently meeting deliverables according to deadlines.
- Ensure value for money is achieved by following the procurement best practices, and mange vendors relationships. Negotiating and managing third-party contracts related to project deliverables.
- Conduct financial/business analysis including aged dept, accruals, open PO. Preparation of yearly budget and compare it to the actual expenditure.
- Comply to HSE policy & procedures by performing monthly audit and complete HSE documents.
- Working with the Technical Work Supervisor in managing contractors including accessing local and UK expertise as necessary, ensuring that they meet UK standards.
- Ensure that the Technical Work Group are tasked appropriately to meet maintenance requirements. Setting priorities dependent on the nature of the workload.
- Warrant the correct procurement policy and procedures followed; including selection of supplier’s and vendor relationships.
- Ensure value for money is achieved and services are stable and reliable.
- Continuously improve the embassy and its compound, implementing projects from small builds to major projects.
- Listen and respond to customer need and act on feedback. Communicating across the embassy to understand customer needs and requirements in relation to the embassy and the compound.
- Managing all estate related accounts, preparing yearly budget forecast and monitor the actual spent to achieve high accounting post’s score.
- Management of technical projects from initiation through implementation.
- Provides overall direction for establishing project requirements, priorities and deadlines.
- Allocates and coordinates resources (staff, equipment, vendors and consultants) across one or more projects.
- Develops and monitors project plan(s) and adjusts resources and priorities accordingly.
- Prepares and present progress reports and financial statements for the upper management.
- Provides and develop procurement and communication procedures between all departments.
- Planning start up Procedure for infrastructure/construction projects
- Apply feasibility studies for different kind of Project
- Study and negotiate quotations from contractors and consultants.
- Follow up approvals for General Plans from Authorities
- Prepare different kind of contractor’s or consultant’s contracts
- Review and approve invoices for contractors and follow up payment with accountants
- Arrange budgets for Projects and follow up time schedule sheet
- Coordinate with Fund Manager
- Send monthly reports for Projects to Fund Manager or Owners include execution progress, Payments, time schedule updated, approvals, photos, etc…
- Build cash flow sheets for all company’s Projects
- Follow up site engineers for duties and responsibilities
- Arrange weekly meeting for contractors and consultants to achieve owner’s goals
- Prepare Reports and Presentations to the upper Management.
• Prepare all structural and architectural shop drawings.
• Manage, organize and carry out site works during civil and architectural stages.
• Manage and organize sub-contractors works and payments.
• Cooperate with other activities at site (Mechanical and Electrical Works).
• Preparing & Following up projects schedule.
• Getting All Samples Approved by the Owner And/or his representative.
• Procurement for all necessary materials.
A project for Emaar with a total area of 32, 000 m2 in addition to landscape areas, pools and restaurants. (50 million JD)
Prepare structural shop drawings and bar bending schedules at office stage, manage, organize and carry out site works at construction stage.
Trainee