Project Secretary
Litwin Saudi Arabia
Total years of experience :16 years, 4 Months
Administration, Project Support Services, Engineering, Document Control
Assistant to the Technical Manager (Riyadh Metro Project) (Line 3)
1. Distribution of documents to the engineers (drawings, reports, specification, etc..) for review and comments.
2. Maintaining LOG sheet for incoming and outgoing documents including emails.
3. Compiling reports for the Supervisory meetings.
4. Using alternative Data Based software for storing documents for reference and to review it by the Technical Department.
Executive Assistant to the Director (Sales & Marketing).
1. Preparing daily schedules, distribution of documents to all corresponding departments.
2. Managing Travel Arrangement (Booking Flights, hotels)
3. Preparing Agenda for the upcoming meetings in relation to Design and Marketing.
4. Maintaining daily records and updating it on monthly basis for reports submission and KRA.
Executive Secretary to the Vice President for 6 months on shutdown projects.
•Maintenance of correspondences & control of important documents/ records/ reports.
• Drafting letters for the Business Letters received & day to day office management including all the legal & statutory issues of the company.
Coordinating with Bank Payment & daily transaction for projects & head office.
Preparing payments to Company Creditors as per the SOA & Invoices.
Preparing Invoice as per Contract & Service Order for receiving payments from ARAMCO.
Prepare Billing Statement as per Contract & Service Entry Sheet. Attaching all required documents (Timesheet for supplied Labors, Equipment) to receive payments.
Initially receive PO’s for processing payments on daily requirements for projects. Verify all documents before processing for payments.
Calculate total payments received during a time period, and reconcile this with PO’s.
Handling confidential business related documents and office related issues.
Document Retention & Filing, Document Circulation
Preparing Sales Invoice, Work Orders as per requirements.
Maintain Contacts (Customers, Suppliers etc.)
Sending Quotations as per Customer needs, Purchase Orders.
Handling all incoming and outgoing calls & Office mail routing.
Handling confidential business related documents and office related issues.
Document Retention & Filing, Document Circulation.
Preparing Sales Invoice, Work Orders as per requirements.
Maintain Contacts (Customers, Suppliers etc.)
Sending Quotations as per Customer needs, Purchase Orders.
Handling all incoming and outgoing calls & Office mail routing.
• Sending Quotations as per Customer needs, Purchase Orders.
• Handling all incoming and outgoing calls & Office mail routing.
• Proper filing of all documents (Drawings, Method Statement, Daily Progress Report, Inspection report, Utilities, etc.)
• Preparing daily cash/credit reports for reimbursement from the assigned authorities.
• Receiving deliver notes for materials and equipment and preparing reports for submission to raise invoice for subcontractors.
• Maintain Office equipment and conduct office orientation training program. Keep records of office inventories & perform other duties assigned by HR Supervisor/ Operation Manager.
• Preparing and checking the Salary sheets of employees, Appraisal Letters, Reporting to the Operation Manager & Managing Front Office.
Responsible to independently work and resolve problem related to the Vodafone Services.
Handling Sales, Billing, Value Added Services, Retention and explaining about new products available in Vodafone.
Attending corporate customer calls and Escalation Desk.
Maintaining daily reports related to Sales and Services. Forwarding reports through mails on daily basis.
➢ T.Y.Bcom from UGC Board. ➢ H. S. C. from Mumbai Board. ➢ S. S. C. from Mumbai Board. 2. scope of work in front office (Store) • Responsible to independently work and resolve problem related to the Vodafone Services. • Handling Sales, Billing, Value Added Services, Retention and explaining about new products available in Vodafone. • Attending corporate customer calls and Escalation Desk. • Maintaining daily reports related to Sales and Services. Forwarding reports through mails on daily basis. 3. scope of work in accounts department & Administration Department: • Coordinating with Bank Payment & daily transaction for projects & head office. • Preparing payments to Company Creditors as per the SOA & Invoices. • Preparing Invoice as per Contract & Service Order for receiving payments from ARAMCO. • Prepare Billing Statement as per Contract & Service Entry Sheet. Attaching all required documents (Timesheet for supplied Labors, Equipment) to receive payments. • Initially receive PO's for processing payments on daily requirements for projects. Verify all documents before processing for payments. • Calculate total payments received during a time period, and reconcile this with PO's. • Handling confidential business related documents and office related issues. • Document Retention & Filing, Document Circulation • Preparing Sales Invoice, Work Orders as per requirements. • Maintain Contacts (Customers, Suppliers etc.) • Sending Quotations as per Customer needs, Purchase Orders. • Handling all incoming and outgoing calls & Office mail routing. computer EXPERIENCE: Knowledge of Basics, Outlook Express, Internet, MS-Office & Software used by telecom for customers data base SAP (Saudi Aramco Portal), (CRM (Oracle), Ipos, ISP Power, Talisma, SMACC, SAGE (ACCPAC)