Senior Financial Operations Specialist
Mars GCC
Total years of experience :12 years, 3 Months
Period End/ Quarterly Reports/ General Accounting/ Others
o Preparation, review and recording of correcting and adjusting journal entries.
o Prepare Balance Sheet reconciliation through Blackline tool
o Support Logistics by sending periodic invoice report
Accounts Receivable
o Posting all discounts/rebates to customer accounts timely and accurately
o Support the Accounts Receivable Manager with other accounting duties and workflow process improvements.
o Manage cash flow forecast to determine optimal liquidity available for daily operation
o Processing Expense Claim of all Associates
o Conduct month-end and year-end reports & adhere to tight general ledger month-end close process.
o To record, analyze and reconcile accurate and timely of accounts payables and other operating expenses in line with the policies and procedures of the company.
o Review all payable invoices for appropriate documentation and approval prior to payment.
o Monthly reconciliation of vendor accounts.
o Liaising with external auditors as required
Treasury Functions (Cash Management)
o Manage cash flow forecast to determine optimal liquidity available for daily operation.
o Review bank accounts reconciliations and ensure that all bank balances at period end are reconciled with their corresponding bank statement.
o Process payments on timely basis. Ensure accuracy of payment by reviewing invoices against disbursement and coordinate with the accounts payable accountant if there is a discrepancy to be adjusted.
o Manage OVH and Conversion Accruals
o Supporting other duties related to closing the books.
Accounts Payables
o Check and verify invoices, Ensure those suppliers’ invoices have a relevant PO, confirm goods receipt with proper supporting documents and correct accounting classification/allocation before booking in SAP
o Enter all approved vendor invoices and intercompany invoices in SAP software
o Enter of all advance payments made to vendors and monitor it as well
o Maintain master data for vendors and IC vendors from Wrigley and Mars by create / change / payment terms / beneficiary bank address forms.
o Prepare vendors’ reconciliation as per the reconciliation schedule and highlight any issues to reconcile immediately with vendors accountant
o Perform other duties as requested by Finance Director and Finance team
Accounts Receivable
o Review customer accounts and process necessary adjustments to ensure accurate accounts receivable reporting
o Ensures that customer debit notes are signed in line with internal signing authority list and recorded on timely basis. Review accuracy and completeness of supporting documents of customers debit notes.
o Maintain records of all customer debit notes for future reference.
Period End/ Quarterly Reports/ General Accounting/ Others
o Periodic review and reconciliation of all balance sheet accounts
o Preparation, review and recording of correcting and adjusting journal entries.
o Prepare Balance Sheet reconciliation through Blackline tool
o Prepare and Update the Overheads master File to be used by the Financial Analyst for their reports
o Participate and audit selected counts during half-year and year-end inventory stock count.
o Assist in the interim and year end external and internal audit visit.
o Record keeping and tracking of all insurance in place to ensure risks are covered.
o Support the accounting manager with special projects and workflow process improvements.
o Check and verify invoices, ensures that approved invoices are properly posted in Axapta
o Ensure all ancillary reporting systems are kept up to date
o Respond to queries from vendors promptly
o Ensure invoices are correctly approved according to approval matrix
o Ensure invoices are paid according to agreed payment terms and PPD is maximized
o Liaise with the claims team to ensure deductions from suppliers are processed accurately and according to agreed timeframe
o Prepare journal to post invoice on accounting software
o Prepare and reconcile automated and manual payment runs
o Create payment runs in banking software and ensure it was fully approved
o Issue payment advice/ bank confirmation to suppliers
o Match invoices with payments
o Supplier statement reconciliations-follow up and resolve reconciling items
o Weekly bank reconciliations
o Prepare daily cash reports for all bank accounts
o Provide monthly reports as necessary to assist in the month end process for transport and other Business Units
o Perform other duties as requested by the Accounts Receivables and Payables Supervisor
Accounts Payables
o Reviewing, recording and updating supplier’s invoices. Ensures that all transactions are recorded and accounted in line with the company’s accounting policies
o Processing payments to suppliers. Ensures that all payments are properly approved and supported by complete documents like purchase order and delivery note
o Provide cash position
Accounts Receivable
o Maintaining up-to-date billing system
o Generate customer invoices. Ensures that invoices are received by the customer.
o Reconciliation of customer’s accounts
o Maintain accounts receivable customer file
o Investigate and resolve customer queries
o Follow up collection and allocation of payments
o Preparing bank deposits
o Communicating with customers via phone, email or mail
Secretarial and Admin Works
o Perform clerical functions such as preparing general correspondences, internal memorandums, and other documentation administration;
o Answer phones, greet and assist visitors and handle general administrative duties such as filing, faxing, copying and scanning;
o Manage petty cash and monthly reimbursement of the same
o Make travel arrangements
o Maintain schedules and calendar
o Arrange and confirm appointments
o Prepare invoices, letters, quotation and other documents using word processing
o Ordering and maintaining stationery and equipment supplies
o Sorting and distributing incoming post and organizing and sending outgoing post
o Assist in the implementation of Oracle Financial(ERP)
o Data loading of suppliers and customer details in Oracle system
o Updating supplier’s invoice in Oracle AP module. Ensuring that all unpaid invoices in previous system were entered in Oracle Financial as beginning balances.
o Reconciliation of account balance in Oracle against the previous system(Tally)
o Booking of suppliers invoices and making payments
o Reconcile current transactions entered in Oracle against Tally.
Accounts Payables
o Reviewing, recording and updating supplier’s invoices. Ensures that all transactions are recorded and accounted in line with the company’s accounting policies
o Processing payments to suppliers and subcontractors. Ensures that all payments are properly approved and supported by complete documents like purchase order and delivery note.
o Recording and reconciliation of intercompany account
o Preparation of Journal Vouchers for monthly accounts
o Provide monthly bank reconciliation
o Providing information to external auditor as instructed by Accounts Manager or Chief Accountant
o Resolve bill discrepancies with the suppliers and answers vendors inquiries
o Assist in the month-end closing of books
o Perform other duties as assigned by the Chief Financial Officer, Finance Manager and the Chief Accountant
Accounts Receivable
o Maintaining up-to-date billing system
o Generate customer invoices. Ensures that invoices are received by the customer.
o Reconciliation of customer’s accounts
o Maintain accounts receivable customer file
o Investigate and resolve customer queries
o Follow up collection and allocation of payments
o Preparing bank deposits
o Communicating with customers via phone, email or mail
o Serve as secretary to the assigned Chief Financial Officer, Finance Manager & Accounts Manager;
o Assist in accounts related works such as reviewing and booking of invoices for appropriate documentation and approval prior to payment, preparing of checks to suppliers, booking of receipts and generating debit and credit notes to affiliated companies;
o Perform clerical functions such as preparing general correspondences, internal memorandums, documents for partners meeting, minutes of meeting and other documentation administration;
o Answer phones, greet and assist visitors and handle general administrative duties such as filing, faxing, copying and scanning;
o Manage petty cash and monthly reimbursement of the same;
o Maintain developers’ database for mailing and communication purposes;
o Maintain appointment calendar, schedule appointments, conferences, and meetings;
o Maintain personal file for the Chief Financial Officer;
o Perform other duties and functions as may be assigned by the Chief Financial Officer, Project Finance Manager or the Accounts Manager.
