Mylene Villanueva

* Establish and enforce written standard accounting policies and procedures of the company.
* Directly working with the Finance Director and HR Director for the monthly payroll.
* Maintain all confidential documents of the company linked to company registration, licenses,
shareholders, board resolutions, and employee information.
* Enforce compliance from the team and other departments in the submission of expense
claims and deductions for monthly payroll.
* Scrutinize employee expenses if valid as per company policy.
* Ensure the accuracy of the inputs in payroll by verifying authorizations on employee benefits
and expense claims and verifying employee deductions.
* Manage both payment and accounting of monthly payroll, employee EOS benefit, final
settlement, bonus and other employee benefits via cheque payment or HSBCnet -ACH (both
WPS and Non-WPS) and Priority payment.
* Check and confirm the calculation of the Final Settlement, and confirm any salary and
employment information to be disclosed by HR Dept. before HR Director and Finance
Director signs the document.
* Communicate with bank for account opening, bank guarantee, online banking, Wakala
Deposit and other related matters.
* Work on annual staff cost budget in accordance with the management’ assumptions and
forecast.
* Prepare company budget as per the Management' assumptions, in line with the joint venture
results and some inputs based on previous year.
* Perform reconciliation of employee ledger accounts, inter-company balances and bank
balances.
* Prepare and update monthly schedules of prepayments, fixed assets, provisions, and
accruals.
* Solely responsible in the monthly closing of books and deliver financial reports as per the
management’ requirements.
* Implement Actual vs. Budget financial reporting quarterly to guide the management in
strategic business planning.
* Provide useful analysis and reports which will help senior management with key business
decisions.
* Reconcile Supplier and Customer Ledger Accounts and Balance Sheet Schedules
* Maintain Monthly Cash Flow Forecast to monitor the short term cash requirements of the
company.
* Manage the VAT implementation and VAT accounting.
* Comply with Federal Tax Authority (FTA) requirements in updating licenses, IDs, and other
information thru Amendment process in FTA portal.
* Prepare VAT transactions summary for VAT Return/ (Refund) Filing.
* Manage the complete process of internal and external audits.
* Perform any other duties as requested by the Finance Director.

• Worked closely with Legal Dept. and Commercial Dept. for all projects.
• Responsible in closing the projects per unit and per customer once done, paid and cleared with Legal Dept.
• Created database to keep track the status of all projects per unit and per customer.
• Issued invoices for closed projects and accounted all payments (deposits, down payments & instalments) in Oracle.
• Prepared official statement of account for each unit of projects per customer to be signed by Legal Officer.
• Managed cash position and cash flow forecast.
• Maintained all cheques (PDCs, dated cheques and bounced cheques).
• Solely responsible in issuing receipts and deposit slips.
• Reported bounced cheques and any litigation on contracts to Legal Dept.
• Maintained confidential files and contracts.
• Prepared schedules and reports as per the Management’ requirement.

• Responsible in monthly reporting and closure of AP, AR, and GL modules in Oracle ensuring quality, accuracy and within Corporate Deadlines.
• Provided both Internal & External Auditors with all relevant information which is clear, concise and accurate.
• Ensured all Accruals & Other Provisions are recognized during the Month End Close.
• Confirmed all inter-company balances are fully reconciled with relevant business units.
• Delivered useful Analysis and Reports which will help Senior Management with Key Business Decisions.
• Prepared Company Budget based on the approved assumptions and information from all departments heads.
• Presented variance analysis report on Actual vs. Budget Income Statement.
• Prepared Monthly Cash Flow Forecast ensuring the timing of outflows/inflows and business activities are understood to forecast accurately.
• Handled complete accounting of payroll and all related payment to employees, including EOS benefit and bonus provision and other employee benefits.
• Reconciled monthly payroll and notify HR on any issues and discrepancies.
• Reviewed payment requests and ensured compliance on company policy, accurate cost center allocations and proper accounting.
• Responded to requests from Other Business Units in a timely and accurate manner and develop effective business relationships with them.
• Review Monthly Bank Reconciliations.
• Managed Cash in bank and Petty Cash fund with utmost attention to ensure all bank transactions are accounted and petty cash transactions are recorded timely and accurately.
• Mainly responsible in Accounts Receivables: Preparation of monthly billing to owners for each aircraft and charter invoices ensuring the supporting documents are complete and accurate.
• Computed IWA commission on charters in line with the Operating & Management Lease Agreements as well as the charter revenue payable to the owner of the aircraft.
• Monitored and updated statement of account for monthly billing and charters and communicated with the client/customers any outstanding invoices and queries on the account.
• Checked and reconciled credit card expenses of cabin crews and pilots under the company account.
• Conducted internal audit in charter flights in reference with the aircraft flight tech log.

• Managed and supervised 12 staff in Accounting Department plus other affiliated companies.
• Evaluated, recommended and implemented accounting policies and procedures.
• Involved in daily operations concerning all departments in all affiliated companies.
• Studied and evaluated all reports of all affiliates on a weekly or monthly basis, like cash forecast, advances to/from affiliates, GL and subsidiary accounts, AR Aging Report, Discrepancy reports, Weekly and Monthly Sales and Collection, Inventory Balance, Inventory adjustment, etc.
• Worked closely with HRD for payroll, Sales for Sales performance, Warehouse for inventory and MIS for all their projects in the existing in-house software.
• Handled filing of insurance and claims for company property and stocks.
• Prepared Lease Contracts and Employment Contracts for Managerial positions.
• Conducted audit to entire flow of transactions in all affiliates.
• Prepared Journal Vouchers for month-end adjusting entries, prepayments, accruals, provisions and depreciation.
• Reviewed bank reconciliation and petty cash fund ledger.
• Responsible in cash flow forecast and budgeting for all affiliated companies.
• Assigned tasks to all accounting staffs for the monthly KPI (Key performance indicator)
• Conducted evaluation on all accounting staffs based on their actual performance and working attitude.
• Reviewed and approved AP vouchers for payment processing.
• Checked payroll register before posting.
• Prepared Financial Statements of all affiliated companies.
• Computed referral fee and commission monthly.

Key Function:
Mainly responsible in Budgeting/Forecasting for monthly operations, Cash Management, Petty Cash, Loans and Cheque Discounting, Payment preparations for suppliers, Costing of newly shipped products, AR Aging Analysis, Communications and Collections from Customers, Recovery of Doubtful Debts and Reconciliation of accounts and subsidiary ledgers for all affiliated companies

Key Function:
Mainly responsible in Payroll Processing, Releasing of Cash Payroll to more than 100 laborers, Petty Cash, Processing of payment to suppliers, Cash Management and Reconciliation of accounts and subsidiary ledgers for all affiliated companies.

Key Function:
Mainly responsible in Cash Management, Petty Cash, Budgeting, Payroll Costing, and Reconciliation of accounts and subsidiary ledgers for all affiliated companies.