Data Analyst and Report Writer
Vectrus Systems Corporation
Total years of experience :34 years, 2 Months
Analyze solutions of customer requests prior to movement to testing. Analyze & test processes and midules under development in Management Information Systems. Analyze & test data trends to be used for statistical reporting. Document processes foe electronic data interchange between the Maximo Enterprise Assest Management (EAM) system and other. Net based applications.
As an Executive Administrative Assistant, my job duties and responsibilities are:
Provide administrative support to the Senior Level Management in Information Management Directorate which require considerable judgment and discretion, to include handling of information of a highly important and confidential in nature.
Receives and make phone calls as required.
Handles email correspondence on all Administrative requirements.
Generates and maintains all suspense, work schedule, employee files, performance, records and training tracker.
Prepares and update Director’s meeting schedule.
Monitor and maintain staffing base on Basis of Estimates (BOE).
Initiated improved administrative work flow and processes through Monthly Admin training & meetings.
Overall Office Management and Administration
Provide high-level administrative support by preparing reports, handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Ability to train and supervise lower-level administrative staff.
As IMD Document Control Coordinator, Quality Assurance (POC), the listed below are my responsibilities:
Responsible for the control of Program documents, to ensure regulatory procedures are followed in reference to International Standard (ISO) 9001:2008, the contract PWS and Corporate directives. Review and track documents for any changes or for correct formatting.
Monitors to verify compliance with the Performance of Work Statement (PWS) to include CDRL requirements, Federal Acquisition Regulation (FAR), Department of the Army regulations as applicable, and Vectrus Project Orders (POs) and Project Internal Operating Procedures (PIOP), Standard Operating Procedures (SOP), and Work Instructions.
Oversees the site management, and quality objectives in support of Operational Audits.
Manage and maintain through periodic maintenance, administrative records and submit program status reports on established project internal operating procedures (PIOP), standard operating procedures (SOP), work instructions (WI) and the KBOSSS contract.
Responsible for the Department operation compliance with safety regulations and collects and analyzes data, such as Assessment Surveys, Budgets, Training and Inspections.
Handles confidential matters (personnel actions, management reports, etc.) in accordance with Exelis, KBOSSS policies.
Tracks and maintains information with Department Manager to ensure all daily, weekly, monthly slide, spreadsheets, and reports are maintained and produced in a timely manner while focusing on quality and accuracy of data.
Supported the Installation Services Directorate (ISD) which had 6 large-size Departments, namely:
Fire and Emergency Services, Information Management, Community Services, Installation Transportation, Army Postal and Armed Forces Entertainment/United States Organization)
Job Duties and Responsibilities:
Directorate POC (Point-of-Contact)
a. Budget (including but not limited to planning, forecast and implementation)
b. Purchase Requisitions (PR)
Subcontract Leases and outright purchases
Provided trend analysis and budget implications.
Coordinates support entities (e.g. PMD, Finance, Procurement and Subcontracts) for immediate action and resolution on item, delivery, cost and funding approval, period of performance (POP) and other related PR issues.
Ensure that all PRs adhere to the standards and policies according but not limited to: Statement of Work (SOW); Department of the Army regulations (DAR) as applicable; Defense Contract Management Agency (DCMA) implementing guidelines; Project Orders and Procedures (POP); Standard Operating Procedures (SOP) and Work Instructions (WI)
c. Technical Monitor - Subcontract /BPA - Vendor/Distributor/Subcontract Performance Evaluation
d. Property / Asset Requisition / Distribution and Logistics (Heavy Equipment)
e. Monthly Cell Phone Bill Summary- provide justification for high phone bill charges to Senior Management
f. Petty Cash Advance and Reimbursement
Other Functions Performed:
Process Control - developed processes and procedures to improve process and systems flow and realize a reduction in overall cost and maximize efficient manning.
a. Standard Operating Procedure
b. Internal Operating Procedures
c. Work Instructions
d. Forms
Property Control
a. Hand Receipt Custodian - Wataniya Sim Chips
b. Document Custodian - USB/Data Devices
c. Facility Manager - Building T-347, Zone 1, Camp Arifjan
d. Facility Primary Key Custodian - ISD and Building T-347 keys
e. Facility Manager - T-311, Zone 1, Red Ball Express, Camp Arifjan (2008-2009)
f. Facility Primary Key Custodian - T-311, Z-1, Red Ball Express, Camp Arifjan (2008-2009)
QA/Administrative/Training
a. POC, Customer Comment updates and corrective action
b. Alternate to the Executive Assistant for the company’s Top-3 CSA Executives
c. Conducted briefing and training on the Improved Purchase Request process to all the Department Point-of-Contacts (US Nationals).
Facility Management Experience: Combat Support Associates, Limited (CSA, LTD)
a. Facility Manager, 2009-2011 T-347, Arifjan
b. Key Custodian, 2009-2011 T-347, Arifjan
c. Facility Manager, 2008-2009 Tent 311, Arifjan
d. Primary Key Custodian, 2008-2009 Tent-311, Arifjan
Monitor employees work status, department communication, staff training, procurement, files and document management, organize and schedule company meetings.
Regular alternate for EH&S Directorate Admin Coordinator and Department Admin if unavailable.
Key Result Areas: Maximize Profitability, Personnel Management, Merchandising and Operations: (Warehouse Inventory, Customer Relations and Marketing and Media Campaign Strategies)
Brand & Merchandising Supervisor (2006-2007)
Maximize brand profitability, monitor and ensure shrinkage costs and losses are kept to the minimum. Executed strategies and initiatives for team building and optimize diversity and inhibit learning agility. Introduced sales and marketing strategies to increase sales.
Created business brand opportunities by recommending opening, relocating or updating outlets and applying and maintaining policies and procedures. Supervised a team of Store Managers until store is finally settled in and operating. Directly involved in recruitment and selection and hiring of Store Management staff.
Retail Sales Operations Manager (promoted) (2001-2002)
Area Manager (Flagship-Prime Mall locations) (2000-2001) Anonymous Shop, Inc./The Black Shop/ Fish Boutique, Inc./I2I Inc., Philippines
Store Manager (1999-2000)
Marks & Spencer (Philippines)
Rustan Marketing Specialist, Inc.
Assistant Store and Sales Manager (1997-1999)
Uniwide Warehouse Sales Inc., Philippines
In-Charge of Home Appliances Department and directly supervised 12 Senior Sales Staff . Constantly monitored fast moving and slow moving inventory and ensure stock availability for selling items. profitability. Provided competitor analysis and recommended marketing strategies to ensure competitiveness.
Administrative Officer (1990-1992)
Prospects Communicators, Corporation (PR AGENCY)
Directly Reporting to the Proprietor (Owner)
Makati City, Philippines
Completed: Bachelor of Arts (Major: Mass Communication) Maryknoll College (Presently Miriam College)
