Assistant Manager Administration
i2c Pakistan
Total years of experience :25 years, 4 Months
Logistics, traveling, boarding & lodging domestic/international Visa processing
and followup with Embassies. Hotel booking International and Domestic.
Handling ticketing with different travel agents and payment processing.
* Managing day to today operational aspects of the facility managements.
* Ensuring the quality of services by following up with the team leads, identifying
the needs of the resources and ensuring the timely provision of the requirements.
* Reviewing processes, highlighting irregularities and suggesting areas for
improvement with possible solutions.
* Future planning and analysis of services provided by the admin department.
* Working with management to create short- and long-term planning, including
operational, organization, and financial aspects.
* Process mapping, maintaining logs, preparing reports for management, as and
when required.
* Monitoring/supervision of the staff members.
* Making cordial interact with staff and give them solutions of there problems.
* Dealing with Govt. offices WASA, WAPDA PTCL, Sui Gas & LDA,
* Supervision and maintaining record of attendance system. Security and safety
Access control. Generator maintenance of Purchase of Diesel. Management Petty
Cash. Monitoring of ongoing works and timely processing of payments.
* Looking overseeing facilities & services and coordinating with all
departments/teams to ensure smooth services.
Facilities Management & supervision of everyday repair and maintenance
activities and infrastructure including renovation of Premises.
* Arrangements of Traveling domestic and International, Transportation Hotel
arrangements Domestic and International basis. Dealing with Travel Agents and
for ticketing and payments.
* Maintaining capital assets of the Company and its record SLA/Contracts and
Lease agreements and payments.
* Maintaining Record of all maintenance services of equipment, electrical
appliances, furniture and fixtures, Generator maintenance & Fuel purchase.
* Supervision and maintaining record of attendance system
* Logistics, traveling, boarding & lodging arrangements. Arrangements for
seminars, meetings, presentations etc.
* All outdoor & indoor admin related tasks.
* Supervision and provisioning of stationary, lunch and kitchen services.
* Resolve employees day today enquirer.
* Dealing with Govt. offices WASA, WAPDA PTCL & LDA.
* Performing HR responsibilities including staff training.
* Guidelines about benefits and employment forms. Maintain Employee
Record/File management & monitoring.
* Excellent experience in all administration related tasks
Handling the matters of Printing Press.
* Confirm work orders/approvals from clients.
* Visit clients regarding Recovery/Payments.
* Invoice generation of corporate clients.
* Visit Clients and resolve the job related issues.
* Look after administrative activities
Arrange the visits of Chief Executive.
* Dairy daily meeting of Chief Executive.
* Record keeping HR personal files of Employees.
* Leave and Attendance Record of Employees.
* Handle matters regarding Govt. Offices.
* Supervise janitorial/admin staff.
* Generate official reports & letter typing.
