نادين Abuzahra

Answering the telephone; taking and relaying messages, providing information to callers
• Controlling and coordinating incoming and outgoing documents.
• Arrange HR training for the administrative team and ensure all within our department have completed
their mandatory hours of training
• Assist finance document control with incoming invoices and outgoing cheques
• Complying with procedures, rules and regulations on keeping a safe and clean office area
• Complete daily and monthly checklists to ensure the office is run effectively and efficiently
• Ensure meeting rooms are up to the standards set by Meraas on a daily basis and revert to office facilities
department with any complaints
• Supervise the office assistant and pantry staff
• Documenting and communicating various actions, irregularities and continuing needs
• Update calendars and manage bookings for internal and external meetings
• Organize spreadsheets of training are up to date and organized
• Manage the office floor. Maintain cleanliness, ensuring the office has sufficient stationary and supplies
and make sure all equipment is in working order

Overall purpose of the job:
• Oversee the smooth running of the office
• Provide adminstrative support to the management team and the director
• Ensure that all records are kept up to date, including high profile investors and leads generated
• Coordinate and schedule daily and weekly meetings for the management
• Act as a primary contact for general inquiries and social events
• Ensure meeting rooms and pantries are replenished daily
• Producing and maintaining a variety of documentation, including reports, presentations, letters and
spreadsheets.
• Review final documentation for completness, accuracy, quality, allignment with the companies grand
guidelines and format.

Vet/execute all incoming/outgoing correspondence
• Maintain Managers Diary and Diary of meeting and training facilities
• Complex travel arrangements for management. Arrange accommodation and entertainment for company
visitors
• Coordinating and planning of international seminars, Annual Gala Dinner and Quarterly meetings
• Setup and coordinate meetings and conferences. Create, transcribe, and distribute meeting agendas and
minutes
• Oversee the acquisition and allocation of office supplies and maintain inventory
• Coordinate services provided through related sub-contracts
• Plan and Implement creation of HR/Publications Library
• Coordination of presentations and training for Consultants
• Adhoc promotional work at events and seminars

Filing, conducting interviews over the phone.
• Preparing termination, warning and new employee letters
• Searching for CV’s on recruitment websites
• Worked on performance appraisals
• Gave new employees induction presentations