نجوى ناجي

• Prepare documents, reports and presentations for the Steering Committee meeting of
top management, Weekly Consortium meeting of Project Directors and other meetings
such as Planning meeting, technical meeting and Requirement & Configuration meeting.
• Recording Minutes of Meeting (MOM) of technical topics.
• Following up the actions deriving from the Weekly Consortium meeting with the
participants.
• Providing interpretation from Arabic to English for PD during meetings at National
Authority of Tunnels.
• Providing sound and swift translation from Arabic to English of important letters
received from Ministry of Transport, articles and videos in Media.
• Act point between Chairman office of National Authority of Tunnel, Egyptian Rail
Authority, embassies in organizing conferences, appointments, events or following up
important documents.
• Following the interfaces between different companies of the Consortium Orascom, Arab
Contractors and Alstom. Make sure the circulation and the signature of the letters are
made between the Parties.
• Uploading documents on Aconex or SharePoint.
• Assisting with Planning & Project Control director in preparing the monthly project
resources, populate excels of access dates. Working with the Planning team and
assisting in delivery for the project.
• Participating in periodic project schedule review meetings.
• Providing assist in preparing the Monthly Progress Report and make sure its
submission to the Client on time.
• Drafting letters, checking and editing the documents ensuring the compliance with the
Contract.
• Preparing expense report by using SAP & Concur.
• Handle the requirements of EPC staff: SIM cards, business cards, stationery, meeting
rooms, travel arrangements…etc
• Handling logistics in cooperation with the facility team.
• Organize and smoothen Project Director agenda, expense reports, meeting rooms,
travel arrangements.
• Following important articles in media related to Monorail.
• Exercise team spirit and collaborative approach to maintain trust and respect between
the Parties.
• Organize events for the team, birthdays, farewell and other different occasions.

- Supporting the Resident Twinning Advisor and other project experts in their day-to-day activities as Project translator and interpreter.
- Providing translation for documents, decrees, Executive regulations of Customs, newsletters, press releases, documents related to The Egyptian Customs Authority, PowerPoint presentations and documents) in English, Arabic and Italian.
- Assisting the RTA in drafting the minutes in Arabic and English of the Steering Committee Meetings and other meetings /events related to the Project.
- Maintaining confidentiality in all matters relating to the work of the Project.
- Handle Travel arrangements and logistics.
- Organizing events, seminars, sessions, meetings.
- Prepare posters, Pamphlets, Roll up or coordinate the design with the Print House.
- Prepare quotations in order to have the best offer.
- Provide secretarial and administrative support; stationery….etc.

- Searched for daily Economic, Investment News from Local online Newspaper to be published
on ICE Website.
- Searched & posted International Tenders on ICE Website.
- Publish Commercial Opportunity on ICE Website.
- Assist and provide the necessary support in International Events, Business mission & Fairs held in Egypt:
 MS Africa 2018 MARMOMAC SAMOTER Egypt 2018.
 Turboden mission in Egypt 2018
 Inter Cairo Leather 2018
 Cafex 2018
 Ecomondo 2018
 Italian Marble Stone 2018
 EGYPS 2019
 Watrex 2019
 Inter Cairo Leather 2019
 Cafex 2019
 Confcooperative missione in Egitto - July 2019
 Textile Business mission in Egypt - September 2019
 Big5 Construct Egypt 2019
 Italian Dialogue on Maritime Transport Sector - October 2019
 Electrix 2019
 EGYPS 2020


- Organize B2B Meetings.
- Updating Data Base of Egyptian companies in different industries (Oil & Gas, Industrial plastics, waste management, Textile, Transport, Leather, tanning, Marble, Energy, Agriculture, machines, irrigation, Printing, Converting, Food, Café’, construction, Real Estate, medical….etc
- Promotion for Italian Products for SME Company.
- Monitoring statistical data on different industries by using CAPMAS.
- Keep contact with governmental Ministers, authorities and associations in Egypt.
- Handel Travel arrangement for business trip to Italy.
- Reservation of cars, vehicles, and drivers for events.
- Prepare Reports & Collect information on topics related to different industries and commercial support for International Cooperation such as; Mega projects in Egypt related to Real Estate, Energy, Power Plants, Agriculture, Transportation, Roads, Tunnel, Water desalination …etc.
- Prepare presentations & Reports in different industrial areas in Egypt, Free Zones,
Industrial Zones, Investment Zones, Logistics Zones, economic Zone and How to invest in
Egypt etc.
- Providing support for Field visits in Egypt. (El Sokhna Port - Teda Economic Zone - Damietta Port - Textile Factories)
- Updated exhibitions list of Egypt.
- Prepare Visa letters in order to issue Schengen visa from VFS Global.
- Issue invoices on Oracle upon request. “Fatturazione costo 0”
- Save up to date from Emails New Decree English & Arabic soft Copy and different info for future use.
- Keep all data soft copy, well organized, which allows easy access and retrieval it in few minutes.
- Answer and direct phone calls taking detailed messages when necessary.
- Great visitors, receive courier service, documents…etc.
- Translation upon request.

-Personnel Assistant to The Owner of the project (The Managing Director of Alameda Limited Financial Business (LLC).
-Perform other duties as assigned by The Projects Director and the Project Manager.
-Assist to The Vice President in Preparing draft documents of Contract.
-Prepare of Presentation, Spreadsheets, and documents for Meeting. Prepare the draft of
Minutes of Meeting.
- Handle travel arrangements.
- Collected data for issuing Monthly & Financial reports.
- Follow up replying to letters, documents, action by in MOM….etc.
-Maintain the files and control all different logs as required by the project, which allows
easy access and retrieval in few minutes for Project Team Members including Technical
Documents, Contracts, Shop Drawings, and Correspondence.
-Achieving communication links and interfaces between project service disciplines and other projects.
-Communicate with different Departments such as Legal Department and Finance
Department to handle official documents related to Site.
- Receive cheques and petty cash on my manager’s behalf.
- Creating CD Library to maintain all CDs of Project and record its number and contents in
logs.
-Ensure data protection and confidentiality issues are taken into consideration.
-Analyze incoming correspondences, submissions and reports in order to determine their significance and ensure distribution by mail and hard copy accordingly.
- Prepare outgoing letters and manage the incoming letters by distributing to all the Staff by mail and hard copy for Managers and register it into Logs.
-Coordinate all activities related to the Document Control procedure, Input document data into the standard registers ensuring that the information is accurate and up to date, scanning it and filling soft and hard copies of all submittals (RFI, Shop Drawings, Material Submittal, Transmittal, Take Off Request, SNAR, IR, Progress Site Reports..etc.).
-Files all important administrative documents including staff records, Leaves …etc.
-Printing Out AutoCAD Drawings.
-Assist the Project Coordinator in preparing the Monthly Report.
-Liaison with the Head Office and the Site requirements.
-Handle the incoming requires from The Contractor, The Supervision Consultant and the Employer.
-Handle Stationery required for Staff.
- Supervise clerks, cleaning office, office boys…etc.
- Answer phone calls, take notes/messages and greet visitors.
- Back-up Electronic files using proper procedures.
- Provide secretarial and administrative support to management and other staff.
- Coordinate the maintenance of office equipment and provide furniture for the office.

• Personal Assistant to the Director of Research & Geology.
• Prepare the Outgoing letters of laboratory and for different projects according to the
Procedures of ASCOM, assign the reference number and save all details on server.
-Save incoming letters on server and distribute it for Managers.
• Prepare Temporary and Permanent Sheet regarding the attendance of Employees,
Vacations and missions of Research & Geology Team by using OMS program Operation
Management System.
-Responsible of receiving the results of Chemical Analysis and prepare it on ASCOM Form,
Calculating its weighted average.
• Prepare the Monthly Report of R&G Department, collecting its data, Reviewing its
Format, layout, and grammatical mistakes and printing it out adding the preface.
-Responsible for the Safe Box and petty cash.
-Prepare invoices for projects as per the prices of the contracts.
-Prepare purchase order of projects.
-Responsible for the Documents Room.
-Answer phone calls and pay attention carefully to their needs.
• Offices duties (faxes, mails, filling system Hard and soft copies, stationery…etc).
• Arrange meetings, appointments for The Director.
• Handle travel arrangements (Hotel, Tickets, Visas)
• Following the shipments and preparing their documents.
• Recorded urgent points during my managers absence and send him daily report.
• Ensure that all matters requiring attention by the Director are promptly brought to their
attention and follow it up as appropriate.

-Manage incoming letters, save on the server system and email it to JICA Study Team members.
-Prepare the outgoing letters, assign the reference number and save all details on server.
-Responsible for the Collected Data at office (Shop Drawings, CD, Books, doc..)
-Take Minutes of Meeting at NAT (National Authority of Tunnel).
-Translate from Arabic to English the in/out letters & documents- to/from NAT.
-Translate Newspaper articles related to Cairo Metro Line 4 project, translate purchase order,
invoices, technical documents related to the building law and others.
-Liaison between NAT & JICA Study Team members.
-Support & assist the Deputy Team Leader if necessary.
-Support & Assist the Administrative & Financial Manager.
-Purchase the furniture office if needed & check the condition of furniture.
-Submit a purchase request with quotation and make a payment if necessary.
-Arrange apartments for the Japanese experts.
-Manage office supplies (stationery, cell phones, SIM cards, business cards).
-Manage Courier Service.
-Answer phone calls and pay attention carefully to their needs.
-Help Japanese experts in their works as required.
-Arrange appointments, Meetings, distribute memo for members.

-Personal Assistant to the Deputy Director and MEP Manager.
-Greet visitors, answer phone calls (Internal & External), handle their inquiries, and direct them
to the appropriate persons according to their needs.
-Handle incoming & outgoing Emails and correspondence.
-Preparing and following up the letters, faxes, filing system.
-Ensure that all matters requiring attention by the Deputy Executive Director are promptly
brought to their attention and follow it up as appropriate.
-Schedule appointments for the Deputy Executive Director and remind him Daily.
-Handle travel arrangements and submit the expenses claim report to Financial Dept.
-Preparing the annual planning vacation and the Request Leave from Office of Department.
-Organize conferences and meetings and be responsible for the reschedule of Meeting Room.
-Type Minutes of Meeting for distributing.
-Recorded duties on behalf of the Managers during their absences.
-Collect from engineers the Daily Progress Report of Electromechanical Department.
-Organize in excel sheet the in/out Shop Drawings & Sheets of projects between different
Departments (Architecture & Structure & MEP departments).
-Download the Work Order from VBC.
-Assistant for Procurement Department.
-Organize schedules for Procurement Department of projects and working to tight deadlines.
-Submit to Qatari Diar accordingly the RFA (Request for Authorization) of Procurement
Manager& ACR (Authorization Change Request).
-Translation upon request.
-Prepare Organization Chart for Departments or Projects.
-Distribute incoming mail, Memo, Complete forms according Company Procedures.
-Responsible for stationery of Department and courier service.
-Compile and prepare reports and documents pertaining to personnel activities such as:
absence, sick leave, annual leave, overtime, and any other required reports.
-Membership at CSR Committee of CCC (Corporate Social Responsibilities).

-Assistant for Canadian Chiropractic and other Homeopathy Doctors.
-Handle schedule appointments between patients and doctors.
-Preparing a filling system of patients and follow up their data.
-Handle phone calls of foreign patients, problems and emergencies.
-Submit monthly Expense Report.
-Perform general office duties such as purchasing stationery, supplies, maintaining records,
follow up cleaning. etc.

-Teaching French language for adult in secondary school.
-Preparing monthly tests and mid-term Exam according the coordination with other French
staff.
-Submit monthly reports of students.
-Prepare schedules regarding the lessons given to students.