Projects Materials Specialist
Saudi Aramco SMP
Total years of experience :19 years, 6 Months
• Monitoring Contractor Purchase order.
• Expedite materials delivery.
• Visit vendors for Resolve non-conforming material issues.
• Expedite contractors orders by contacting/ visiting Manufacturers.
• Source and expedite orders.
• Ensure compliance with company policy.
• Review and approve RTSA for Contractor Materials.
• Verify 9COM & Vendors for Project Materials.
• Request and expedite quotation from vendors for change orders.
• Provide vendors information for contractors.
• Order and expedite B2B materials and ensure availability.
• Request Override materials from Aramco Store.
• Attend weekly meeting for contractor procurement materials.
• Monitoring and expedite SPDP for project materials.
• Visiting Aramco store to ensure availability of override materials and others.
• Collecting safety items orders.
• Establishing and retaining a life-long relationship with existing and new customers which can be achieved by working in partnership with our main customer (IKEA).
• Secure an easy process of store to home services; understand and match customers’ needs and expectations now and in the future;
• Motivate our customers to secure our services more frequently because they trust us to make their good shopping experience even better with our world class after.
sales services, as every customer counts.
• Ensure the development of procedures for operating and managing physical facilities, and equipment in a profitable manner.
• Plan, direct and implement store front operations, procedures and support to meet prescribed productivity and service levels.
• Ensure timely resolution on quality assurance issues, overages, shortages, and damaged goods.
• Prepare the annual business plan and budget for the department, (e.g. manpower, purchase, stock loss and damage provision budgets) and management information provided to support appropriate business decisions.
• Review and monitor daily and monthly Key Performance Indicators (KPI’s) and analysis reports on various measurable factors against agreed benchmarks.
• Track performance, analyze variances, explore problem areas and utilize them for continuous improvement and appropriate recommendations.
• Establish that all controls, processes and data are accurately maintained in the Store Front Management System to safeguard smooth data flow and achieve detailed and precise reports.
• Direct the operation of store front team to achieve prescribed objectives and standards.
• Develop and maintain a productive, motivated work force by ensuring effective hiring, training and development of Store Front Staff.
• Counsel and discipline Store Front Staff as necessary.
• Provide timely and appropriate performance reviews to all Store Front Staff.
• Establish all safety regulations are as per the local law and guidelines of the country.
• Implement, and maintain appropriate programs to ensure that all safety and housekeeping standards and objectives are met.
• Ensure that equipment handlers are properly trained to prevent work related accidents and all the safety and security procedures and checklists for equipment are completed on a daily.
• Arranging & keeping W/ House stocks in a proper & tidy manner on the specified locations.
• Ensure that direct imports & transferred stocks are off loaded in systematic manner within a reasonable time.
• Maintains a record of all trucks & trailers offloaded in the warehouse.
• Prepares serially numbered manual GRN on daily basis for Head Office receipts.
• Report damaged stocks to Head Office for recovery from Insurance.
• Ensure to keep under Guarantee stocks separately till final the release documents received from HO.
• Ensure that all GRN have been posted on daily basis by Head Storekeeper.
• Ensure that cash invoices are delivered to customers or their representatives having authorized documents.
• Ensure that delivery on credit invoices for Key Account & other Customers are being made as per their requirements.
• Keep the civil defense and Municipality license constantly renewal.
• Send copies of the expiry list to SMs and Head Office for action, twice a month.
• Follow the Goods returned from the Customers are kept separately till GRN’s are made.
• Follow the record of Green Copies of the invoices with all relevant documents.
• Ensure that vehicles, Fork lifts & other equipment’s are in working condition.
• Ensure that temperature of the Cold stores or Freezer vehicles are in line with the standard.
• Maintains full attendance records of W/ House staff with overtime hours.
• Hold regular meetings with W/ House & sales departments.
warehouse/trucking/logistics field using associated computer systems/technology,
Familiar with materials handling equipment capability and packing standards for a wide range of materials.
and organize and quickly initiate operations to meet SAUDI ARAMCO objectives in response to Customer demands for materials.
responsible for overseeing all aspects of a project from its inception to completion, and meet or exceed the goals set for the specified project, and also responsible for budgets, responding to labor requests, product development, and establishing department goals
Follow office workflow procedures to ensure maximum efficiency
•Maintain files and records with effective filing systems
•Support other teams with various administrative tasks (disseminating correspondence, scheduling meetings )
•Monitor office expenditures and handle all office contracts
•Perform basic bookkeeping activities and update the accounting system
•Dealing with customer complaints or issues
•Monitor office supplies inventory and place orders
•Assist in vendor relationship management