Naina Marikkar Mohamed Mushfiq

- Developed the basic processes and project governance according to the types of projects involved in the division, maturity of the PM tool and aligned with the PM standards.
- Established diverse project methodologies, such as Agile and Waterfall, tailored to the unique characteristics of each project. Additionally, I have employed a variety of tools, including Jira, Confluence, and Project Accelerator, to effectively address their specific requirements and facilitate project management.
- Leading & overseeing project managers across both budgeted and ad-hoc projects, ensuring effective management of budgets, project progress, timely delivery, and addressing potential risks and challenges.
- Provide project reports to various levels of the leadership team, presenting the necessary information to support informed decision-making and strategic planning.
- Leading and executing the budgeting process for the SSGS division year-round, collaborating with other sectors to finalize project plans, budget allocations, and procurement plans. This involves collecting initiatives from multiple departments and businesses, conducting review meetings, prioritizing, justifying, reconciling, and obtaining approvals from various government institutions to secure the budget.
- Planning & developing complete budget for the department and coordinating with procurement and finance for monitor and control the budget and budget related KPIs.
- Developing the annual plan for the department about the project’s timeline, resource planning and the cashflow.
- Up-skilling, educating PMs and stakeholders on PM tool, excel, MS Project and other PM processes and standards.
- Continuous improvement through Implementing PMO and project management standards and best practices.

• Central PMO - Group Programme Management
- Ensure Portfolios, Programs and Projects are planned and delivered to quality and performance standards throughout their life cycle as per the company wide Change Framework.
- Provide & support consultative advice to Portfolio, Program and Project Managers heads of aiming to promote a tailor best practice to specific needs of Project management domain or change
- Lead the adoption of the Change Framework throughout the relevant Portfolio whilst supporting the adoption across all of GPM where required, acting as a Change Framework Champion
- Develop various MI reports in power bi for the purpose of PMs, Program Managers, Portfolio Managers, and ExCo members to get the right information and to make right decisions from individual project to management level.
- This report includes - Cost, Schedule, Milestone, RAID, Purchase order, Budget, Resource, PM performance, Trend report
- Responsible for improvement of data quality measures across the Portfolio, Program or Project(s) in my remit
- Responsible for improvements in Plan & Dependency Management, working with Project Delivery teams to ensure they clearly understand what is required and provide regular feedback and QA on deliverables.
- Contribute towards the continuous improvement of the Change Framework, artefacts & MI reporting through best practices and including the capture of feedback from colleagues, stakeholders and sponsor
- Maximize team performance and delivery of business results through development of engagement and capability in my team.
- Ensure all team members have a clear set of team and individual objectives and understand what is expected of them
- Ensure that the processes my team & I manage are fully documented (where possible) and stored in a repository to ensure that ‘tacit’ knowledge is minimized
- Provide all team members with the coaching and development they need to support their career aspirations.

• Prepare master schedule for the awarded projects.
- Interact in detail with clients, suppliers, sub contractors & main contractors and use CPM, PERT, EVM and other techniques to develop integrated master schedule with cost and resource loaded (Level - 4).
• Monitor & control the ongoing projects.
- Collect the progress details from site, sub contractors and suppliers and update the master schedule by weekly and monthly.
• Prepare reports for Clients, Main contractors and internal management
- Prepare & update various reports like updated schedules, S-curves, Look ahead (Weekly, Monthly), risks and issues, cash flow, PMO report for PMO department, checklists, punch list, snag list, critical path analysis, payment certificates and etc.
• Prepare special reports & documents
- Analyze the delays on projects and prepare mitigation plan and develop recovery schedule to meet the deadline.
- Analyze the delayed projects activities and prepare EOT with supportive documents.
- Resource planning and optimizing.
- Prepare new baseline for delayed projects and variation activities.
- Preparing new templates for the reporting purpose to management and clients.
- Prepare letters regarding EOT, notice of delay and any specific issue or risk.
- Assisting with project manager in critical project management decisions.
- Interacting and attending meetings, discussions with stakeholders (Client, Main contractor, Sub contractor, Suppliers and Internal company staffs) on EOT analysis, special technical meetings, and monthly project meetings.
- Advice and train project management principles to the company junior planners, project managers and other stake holders.
- Supporting the PMO director in the development of an organization-wide framework and supporting guidelines for managing projects based on best practices and internationally recognized methodologies and oversee the implementation of project management standards across the company.

Mission: Charged with supporting the execution of maintenance work with Primavera P6 Project Planner and SAP PM Maintenance by receiving, authorization, planning, estimating and scheduling maintenance work and Excel charts for project tracking in work schedule, work execution and work follow up / critique phases.
Note: Assigned as a temporary Project Manager during AKG 2 shutdown in Ras Gas shutdown projects.
● Prepared detailed baseline schedule (Level - 1 to 5) for the awarded projects based on contractual scope of work in primavera.
● Identified critical path activities, optimized overall project durations & manpower, cost analyzed and planned the most efficient use of resources and implemented to project activities.
● Monitored and controlled planning activities through the phases of the project lifecycle, preparation, pre-work, work, post work and feedback.
● Provided weekly schedule updates, monitoring and generate two-week or 30 days look-ahead schedule and daily action items.
● Generated and analyzed progress S curves, productivity curves, cash flow and man power histogram.
● Prepared of daily & weekly reports for submission to client and monitoring and updating sub contractor’s project progress.
● Update and maintaining of KPI performance measuring tool.

Mission: Planned, scheduled and coordinated maintenance jobs and conducted and supervised maintenance team in repairs and overhaul in all maintenance as preventive, break down and shutdown.
Equipments: kiln, crushers, coolers, fans, compressors, high pressure pumps, motors, bearings, couplings, gear boxes, valves, heat exchangers, etc.
● Managed and supported the day-to-day maintenance of the production pertained to maintenance, service, planning, scheduling and optimizing in production areas such as crushing, milling, kiln (hot mix), roller press, packing and coal plant.
● Create, change and update SAP PM data such as: functional location, equipment, object link, material, bill of material, notification, work order, completion confirmation, maintenance plans, scheduling of maintenance plans, maintenance strategies, deadline monitoring, PM cycle sets, maintenance tasks list.
● Inspected and measured testing such as vibration, pressure, wear measurements, balancing & aligning of rotating equipments, commissioning, NDT (non destructive) and maintenance optimizing.
● Maintained knowledge of modern maintenance techniques, machineries, processes and equipment and recommend any new systems that will enhance the effectiveness of engineering function.