Admin. Assistant
Arab Banking Corporation (B.S.C.)
Total years of experience :32 years, 5 Months
(From May 2008 to May 2013)
1. Provide executive support to the Head of Premises & Engineering with high standards in the office's administrative process from A to Z.
2. Responsible for issuing security access cards to all ABC staff and the new joiners, responsible for the Time & Attendance system. Collates and builds Time & Attendance monthly reports and distribute them electronically to all the Department Heads for their information and provide special reports to H&R for all temporary, trainees and management trainees' staff.
3. Organising and arranging the car parks for all ABC staff within ABC premises and liaise with outside company on the staff car park rentals. Liaise with transportation companies on mini-bus arrangements for ABC staff to car park and AFS building
4. Arrange for Security and Messengers staff replacement with Shutdown Maintenance Services (SMS) during vacation and absence. Liaise with SMS and update records.
5. Liaise with furniture suppliers and ABC departments for purchase of required furniture upon request. Process payments for purchases of consumable spare parts, furniture etc. for ABC Tower. Prepare the department expense budget on annual bases, prepare data analysis of ABC Tower for the space analysis planning and assist the department staff during ABC Tower renovation.
6. Organising, arranging catering for ABC AGM, conferences, training, seminars, farewell parties and any other functions upon request from other departments.
1993 - May 2013 Arab Banking Corporation (B.S.C.)
(2008 - 2013) Admin. Assistant - Premises & Engineering
(2004 - 2008) Executive Assistant/Officer - Chief Credit & Risk Officer
((2000 - 2004) Officer and Web Master - Corporate Communications
(1997 - 2000) Executive Assistant - Chief Economist
(1993 - 1997) Executive Assistant - Media & Advertising
From 1981 - 1992
Bahrain Arab International Bank
As a Personal Assistant to the Chairman, General Manager and Assistant General Manager
Executive Assistant/Officer - Credit & Risk Group
(From November 2004 to April 2008)
1. Provide executive support to the Chief Credit & Risk Officer and maintain high standards in the office's administrative process from A to Z.
2. Develop method of liaising with outside contacts efficiently.
3. Ensure that an accurate, updated filing system is maintained and ensure efficient management of the CCRO's personal diary and travel schedules and responsible also for the CCRO's office e-procurement requirements.
4. Provide effective back-up and support to other secretarial staff within Credit & Risk Group and other departments in the bank when required.
5. Adhere to codes of confidentiality and work independently without supervision.
6. Provide support in monitoring departmental administrative expenses within prescribed budgets and be informed of the functions and developments in other departments in the bank to facilitate the CCRO's day-to-day needs
7. Help in organising conferences/events and any other functions for the department.
8. Provide ideas/suggestions leading to cost reductions/efficiencies in the running of the department.
9. Provide suggestions leading to improvements in secretarial and administrative procedures/responsibilities and work organization.
10. Occasional responsibility for Credit Administration.
Officer and Webmaster - Corporate Communications
(From June 2000 to October 2004)
1. Duties are primarily related to dealing with media and public relations activities.
2. Preparation of all bank related articles to the published in the media & distributing press releases to all local and international news papers round the world.
3. Organising press conferences ensuring the required attendance from prominent media houses and senior management members of the bank.
4. Administration and personnel records.
5. Co-ordinating and attending media events for ABC including proper display of the company's profile at these locations.
6. Organising and handling of corporate parties (invitations, RSVP, arranging the venue, catering, entertainment, decoration of venue etc.)
7. Liaising with the local publishing houses on placing advertisements for the company to ensure that the best rates are obtained.
8. Handling of charity and educational events sponsored by the bank, ensuring the bank is represented in an appropriate manner.
9. Organising donations to needy individuals and communities especially during Ramadan and such occasions.
10. Handle expenditure for the department in various areas.
11. Negotiating prices for Corporate Gifts and helping in designing Eid Cards and Diaries.
Webmaster
1. Updating the bank's internet and intranet website with all relevant information concerning the activities and development of the ABC Group.
2. Compile and edit articles for the intranet and internet websites, both in Arabic and English.
3. Develop artwork for the websites with the tools and resources available and ensure it meets corporate standards.
4. Design a web page if required.
Executive Assistant to the Chief Economist
(From May 1997 to May 2000)
1. Secretarial and administrative assistance to the Chief Economist and his team.
2. Assist the Chief Economist and his team in production and distribution of reports, market research and preparation of cover design.
3. Gather data from various sources such as Bloomberg, Reuters, internet and prepare PowerPoint presentations for the management.
4. Organise meetings, events, conferences and training programs in Bahrain.
Executive Assistant to Vice President of Media
(From 1993 to May 1997)
1. Secretarial and administrative assistance to the Head of the Department and his team.
2. Organising business trips and travel arrangements.
3. Handling of all media activities including liaising with local media houses on publishing advertisements for the company.
4. Looking after the departments accounts/expenses and arranging for settlement of various invoices.
5. Assist the Vice President in arranging media activities, high profile corporate events and press conferences.
Bahrain Arab International Bank (E.C.)
Personal Assistant to the Chairman, General Manager and Assistant General Manager
1. Secretarial and administrative assistance to the entire management team.
2. Arabic and English self correspondence.
3. Organising board meetings, travel etc.
4. Maintaining a database on high profile clientele and contacts.
5. Supervising the typing pool.
2010: Effective Business Writing with Distinction - Certificate from BIBF
Diploma Certificate: Web Publishing Diploma with "Distinction" - from Global Institute For Management Science Bahrain
High Diploma Certificate: The International Diploma in Administrative Management - from The Institute of Administrative Management, UK
Nil
Certificate: Certificate in Administrative Management - from the Institute of Administrative Management UK
1995: Executive Secretarial Practice with "Distinction" from Bahrain Computer & Management Institute
1991: Executive Secretarial Certificate with "Distinction" from The Polyglot School Limited
1990: Business Letter Writing Certificate from "Pitman"
1990: Professional Telephone Techniques Certificate from BIBF
1989: Executive Secretarial Programme Phase III - "World of Finance" Certificate from The Polyglot School Limited
Secretarial Certificate: Gulf Polytechnic College, Bahrain (Secretarial Section/Study)
1983: ACCT (L) Course from Gulf Polytechnic College
High School Certificate: Isa Town Secondary School Bahrain (Scientific Section) Professional Courses/Training:
