Naomi Noronha

Systems: Microsoft Navision | Oasys

Key Achievements

Managed the Accounts Payable function for 300+ active suppliers, processing over 1, 200 invoices monthly with payment volumes exceeding AED 2 million while ensuring compliance with company policies and internal controls.
Designed and implemented a structured supplier payment planning process using AP ageing analysis, improving payment prioritization, cash flow forecasting, and management visibility.
Established a monthly accrual process for Annual Maintenance Contracts (AMCs) and operating expenses by coordinating with department heads to ensure timely documentation and accurate financial reporting.
Reconciled historical supplier accounts dating back to 2018-2019, identifying discrepancies through detailed General Ledger analysis and recovering approximately AED 11, 000.
Led the reconciliation of Etisalat supplier accounts covering around 100 telecommunication lines, resolving allocation errors and outstanding invoices.
Initiated the implementation of an automated bank payment file generation process in Microsoft Navision, replacing manual Excel uploads and reducing processing risks.
Developed Excel macro solutions to automate recurring journal entries, improving efficiency and reducing manual effort.
Supported payroll for approximately 150 employees, including payroll validation, service charge calculations, gratuity, leave accruals, payroll journals, and salary payments.
Assisted the Chief Accountant during annual statutory audits by preparing audit schedules, reconciliations, and supporting documentation.

Core Responsibilities

Accounts Payable

Managed the end-to-end AP process, including invoice verification, recording, approvals, and payment processing.
Reconciled supplier statements against vendor ledgers and resolved discrepancies.
Executed fortnightly supplier payment runs through Microsoft Navision and banking portals.
Ensured compliance with VAT regulations, company policies, and internal controls.

Cash & Bank Management

Posted and reviewed daily cash and bank journal entries.
Performed weekly bank reconciliations and resolved outstanding variances.
Maintained accurate cash position reports for management.

Payroll

Supported monthly payroll processing and accounting entries.
Verified attendance records and processed service charges, employee advances, deductions, gratuity, and leave.
Prepared payroll journal entries and processed salary payments through banking portals.
Managed end-of-service (EOS) calculations and settlements.

General Ledger & Month-End Close

Performed monthly reconciliations for expense, accrual, prepaid, deposit, and balance sheet accounts.
Prepared accrual entries for operating expenses and AMC costs.
Ensured accurate GL coding and departmental cost allocations.
Supported month-end and year-end closing activities.
Investigated budget variances and provided financial analysis.

Financial Reporting & Compliance

Prepared monthly MIS reports and management reports.
Analyzed financial performance and explained profitability variances.
Prepared VAT reconciliations and input VAT reports in compliance with UAE regulations.
Supported internal and external audits with schedules and documentation.

Budgeting & Planning

Assisted with annual budgeting, financial planning, expense forecasting, and operational cost analysis.
Supported management with financial data validation for planning and decision-making.

Key Achievements
• Managed supplier payments exceeding AED 1.6 million per month across multiple
currencies while ensuring timely settlement and effective cash flow management.
• Managed over 30 high-volume supplier accounts, processing more than 200 supplier
transactions monthly while maintaining strong vendor relationships and payment
accuracy.
• Prepared monthly Income Statements, Balance Sheets and Cash Flow Statements,
supporting management with accurate financial reporting and decision-making.
• Negotiated a reduction in annual office rental expenses from AED 120, 000 to AED
100, 000, generating an annual cost saving of AED 20, 000.
• Developed Excel macro solutions to automate high-volume invoice processing,
significantly reducing manual processing time and improving reporting efficiency.
• Prepared monthly supplier reconciliations, investigated disputed transactions and
collaborated with operational teams to ensure timely resolution of outstanding issues.
Responsibilities
Accounts Payable Management
• Manage end-to-end AP process including invoice validation, processing, and payment
execution
• Monitor vendor accounts and resolve invoice discrepancies and booking disputes
• Maintain vendor ledger accuracy through regular reconciliations and issue resolution
• Execute payment runs based on ageing schedules (weekly, bi-monthly, monthly cycles)
Financial Controls & Compliance
• Ensure adherence to internal controls and authorization frameworks for cost
management
• Support enforcement of financial policies and approval hierarchies across AP processes
• Monitor supplier transactions to ensure accuracy and compliance with company
standards
General Ledger & Month-End Close
• Prepare and post journal entries supporting month-end and general ledger closing
activities
• Perform reconciliations including:
▪ Bank reconciliations
▪ Petty cash reconciliations
▪ Vendor ledger reconciliations
▪ Prepayments and accruals
▪ Gratuity provisions
• Ensure accuracy and completeness of balance sheet accounts during monthly close
Financial Reporting
• Assist in preparation and review of monthly financial reporting packs including:
▪ Balance Sheet
▪ Profit & Loss Statement
▪ Cash Flow Statement
▪ Variance Analysis
• Provide analysis and explanations for financial fluctuations and reporting discrepancies
• Prepare ad-hoc financial reports for suppliers and internal stakeholders
Taxation & Audit Support
• Prepare and submit VAT return reports in compliance with UAE regulations
• Assist in annual statutory audits by preparing schedules, reconciliations, and
supporting documentation
• Respond to auditor queries and ensure timely resolution of audit requirements

Key Achievements
• Managed the financial administration of a property portfolio comprising approximately
600-700 residential units for institutional and private landlords.
• Managed financial reporting and landlord accounts for key clients including Amlak
Finance PJSC, Emirates NBD (Sharjah Portfolio) and multiple private property owners.
• Played a key role in the successful implementation of the Yardi Voyager Property
Management System, including transaction testing, financial data migration, validation
of uploaded balances and coordination with the implementation team.
• Improved system accuracy by validating landlord, tenant and bank balances during
system migration, supporting a successful transition to the new property management
platform.
Responsibilities
Accounts Payable (P2P Function)
• Manage end-to-end Procure-to-Pay (P2P) cycle including invoice verification,
processing, and payment execution
• Process vendor invoices, utility payments for multiple branches, and ad-hoc payment
requests
• Resolve vendor queries and ensure timely settlement of outstanding balances
• Ensure compliance with internal controls and approval hierarchies during payment
processing
Accounts Receivable & Collections
• Monitor rental collections and validate receipt postings for accuracy and completeness
• Track security deposits and ensure proper accounting and reconciliation
• Follow up on outstanding receivables and support collection activities
• Ensure accurate allocation of receipts to tenant accounts
Property Accounting & Reporting
• Maintain and manage property-level Profit & Loss (P&L) statements
• Prepare financial reports for landlords and stakeholders to support decision-making
• Report on portfolio performance and highlight financial variances
• Advise landlords on policy adjustments to improve profitability and operational
efficiency
• Calculate property management fees as per contractual agreements and ensure timely
collection
Reconciliations & Month-End Close
• Perform monthly reconciliations including:
▪ Bank reconciliations
▪ Vendor ledger reconciliations
▪ Intercompany reconciliations
▪ Petty cash reconciliations across 6-8 operational sites
▪ Prepayments and accruals
• Support accurate and timely month-end closing across all property portfolios
• Conduct expense review and analysis in coordination with Finance Manager
Audit & Compliance Support
• Assist in year-end statutory audit processes including preparation of schedules and
reconciliations
• Ensure financial records are maintained in compliance with accounting standards and
internal policies
• Respond to audit queries and provide supporting documentation as required

Systems Used- QuickBooks | Tally
Provided accounting, financial reporting, and audit support services to a portfolio of SME clients
across diverse industries including Oil & Gas, Interior Fit-Outs, and Management Consultancy.
Responsibilities
Client Accounting & Financial Reporting
• Managed accounting and bookkeeping functions for multiple SME clients across
different industry sectors
• Maintained accurate financial records including journal entries, ledgers, and
reconciliations
• Prepared periodic financial reports and management summaries for client review
• Supported clients with ad-hoc financial reporting requests and analysis
Audit & Compliance Support
• Assisted in internal and external audit processes, ensuring timely preparation of
schedules and documentation
• Supported financial reviews and ensured compliance with accounting standards and
client requirements
Accounting Systems & Implementation
• Assisted in setup, configuration, and customization of accounting software for client
requirements
• Worked extensively on QuickBooks and Tally for bookkeeping and financial reporting
• Supported clients in transitioning and maintaining accounting systems for operational
efficiency
Client Support & Advisory
• Acted as a point of contact for client queries related to accounting and financial
reporting
• Ensured timely resolution of accounting discrepancies and reporting issues
• Provided support in maintaining financial accuracy and compliance across client
portfolios

Systems Used- Tally
Contract role (maternity cover) - position completed upon return of permanent employee.
Supported school finance operations with focus on fee collection, receivables tracking,
expense recording, and audit preparation within an academic institutional environment.
Responsibilities
Accounts Receivable & Fee Collection
• Managed collection of tuition fees and monitored student fee receivables
• Followed up on outstanding balances and ensured timely recovery of overdue payments
• Maintained accurate records of student account transactions
Accounting & Expense Recording
• Recorded and processed operational expenses including payroll-related costs and
school supplies
• Assisted in maintaining accurate accounting records for daily financial activities
• Ensured proper classification and entry of financial transactions in accounting system
Audit & Compliance Support
• Assisted in year-end audit preparation including documentation and supporting
schedules
• Ensured accuracy and completeness of financial records for audit review
Accounting Systems
• Supported setup and customization of accounting software for institutional use
• Worked with Tally for bookkeeping and financial record management