Administrative Assistant
chalhoub
Total years of experience :15 years, 0 Months
Meeting and greeting clients and visitors to the office.
Typing documents and distributing memos.
Supervising the work of office juniors and assigning work for them.
Handling incoming / outgoing calls, correspondence and filing.
Faxing, printing, photocopying, filing and scanning.
Organising business travel, itineraries, and accommodation for managers.
Monitoring inventory, office stock and ordering supplies as necessary.
Updating & maintain the holiday, absence and training records of staff.
Updating, processing and filing of all documents.
• Preparing Contracts, Follow -ups on the same.
• Follow-ups on bills and commission Payments.
• Preparing daily reports on the work done.
• Handling accounts payable and accounts receivable .
• Preparing sales invoices, refund and agency commission checks .
• Proof reading and distribution of various financial statements .
• Taking care of telephone inquiries and managing all written correspondence .
a) General ledger and liaison with the finance manager on all account matters including, but not limited to, accounts receivable, accounts payable, intercompany balances and fixed deposits.
b) Preparation of monthly management accounts for submission to finance manager, for accounts consolidation.
c) Preparation of daily and monthly accounts reconciliation.
d) Provide support / assistance to the Finance manager.
e) Recording of invoices in sequence with necessary approval for audit purposes.
f) Monitoring and implementation of company account procedures.
Worked on a Project relating to the study on Working Capital Management with reference to Kerala Minerals And Metals Ltd.