Deputy Manager Administration
Khaadi
Total years of experience :19 years, 9 Months
Work Description:
Control and organize all functions of Factory Administration and also including (Induction of workers, preparation of wages, disciplinary matters, etc.) as per organization’s policies & procedures.
-Take a whole round of Factory with admin representative & observe day to day issues & take corrective action to resolve the matter.
-Managing Housekeeping / Janitorial Staff ensuring diligence in keeping Factory premises clean.
-Managing General Factory Maintenance activities (Electrical, Plumber, Carpenter, Painter, Masonry, Painter, Ac works) in Factory premises and regular testing electrical and safety equipment’s remain functional at all times.
-Monitoring of all inwards / outwards of material activities and dealing all complaints & queries.
-Monitor & control the Scrap collection, segregation & disposal as per standard procedure & practices.
-To Manage and implement induction of workers as per Recruitment & Selection policy & procedure.
-Ensure timely preparation of salaries / wages of all workers on weekly basis.
-Ensure timely preparation of all reports related to manpower and other relevant matters on weekly basis.
-Handle workers grievances on a continuous basis.
Work Description:
To plan, control & monitor the activities of Administration and to ensure the implementation of the organization’s policies, procedures & S.O.P.
-Ensure proper Administration services w.r.t. Time office, Security, House Keeping, Canteen, General Maintenance, Fumigation, Mail / fax receiving & dispatch facility, Plantation / Gardening & Drinking Water availability in the Factory.
-Take a whole round of Factory with admin representative & observe day to day issues & take corrective action to resolve the matter in specific time.
-Manage & monitor security aspects of Factory and responsible to report all matters pertaining / implementation of security to Manager HR & A.
-Ensure all electric security equipment (CCTV) remain functional at all times.
-Ensure plan & control effective House Keeping in the Factory premises by taking routine & surprise Factory rounds, reviewing execution against House Keeping check list and monitoring Janitor’s deployment.
-Ensure plan & control Employees Transport Facility with respect to transport routes, maximum vehicle capacity utilization & attending to any complaint or issue in this regard.
-Ensuring that maximum employees request for transport Facility are attended & fulfilled through pool vehicles.
-Monitor & supervise the Maintenance of company staff & Pool vehicles as per schedule.
-Ensure the provision of healthy & hygienic food at canteen and also ensuring the food service in canteen with respect to menu.
-Monitor & control General Factory Maintenance activities (Plumber, Carpenter, Painter, Masonry, Painter, Ac Technician, Fabricator etc.) by approving work order & following up on pending requests.
-Monitor & control the all Employees as well as Material in - out activities in the Factory by approving returnable gate pass, reviewing Daily Gate register & following up on pending receivables against returnable gate pass.
-To handle and supervise any accident / emergency within the Factory area, look after hospital issues and follow up on related investigation.
-To review documents & keep follow up for fulfill the requirement of Buyer Audit Certification.
-Plan, monitor & execute projects related to Administration.
Work Description:
To plan, control & monitor the activities of HR & A department and to ensure the implementation of the organization’s policies, practices, procedures, rules & regulations concerns Branches of S.AbdullahHome.
HR Assignments:
-Development, implementation and review of H.R. Policy manuals & procedures for smooth functioning in line with the legal requirements.
-Responsible for planning and implementing of all recruitment activities of branches.
-Maintain external contacts such as recruitment consultants, universities, and other institutions to attract Potential candidate.
-Designed and Developed Performance Management System for the organization and ensured that it in line with our strategy.
-To coordinate with departmental heads in manower issues, appraisal process & other routine matters whenever required.
-To ensure timely processing of employees confirmation.
-To timely preparation of salaries / wages of all employees and workers of braches till disbursement on monthly basis.
-To handling employee and worker grievances and resolve them accordingly.
-Works closely with the HODs for handling disciplinary cases through Disciplinary/correction actions.
-Successfully on time completion of annual performance appraisal and salary increments exercise.
Administration Assignments:
-Look after the Complete Administration of Head Office building.
-To ensure effective implementation of the house keeping schedule of the head office building In / Out premises.
-To ensure for the all purchasing pertaining to tea expense, housekeeping material, monthly stationary / printing items and
building maintenance material and ensure its proper utilization of these items.
-To check and verify all expense voucher pertaining to purchasing items.
-To ensure smooth functioning and proper maintenance of Electric / Electronic related items, PABX system PTCL lines, Fax, Generator & lift in case of any irregularity take necessary action.
-To ensure the timely receiving and payment of bills KESC, SSGC, PTCL, Courier Services & PSO Fleet card of all branches.
-Ensure that employees’ complaints regarding fleet cards, vehicle documents, tracker etc. are timely resolved.
-Ensure provision of administrative support for Guests, Visitors in term of transport, refreshment, & any other requirement.
-Monitor & control General Maintenance activities (Plumber, Carpenter, Painter, Masonry etc.) by approving work orders & following up on pending requests.
-Ensure proper Administrative Services w.r.t. fumigation, tea service, photocopy service, mail/fax receiving & dispatch facility & drinking water availability.
-Liaison with Government & other concerned authorities like EOBI, SESSI etc.
-To perform daily visits of the head office building and initiate corrective and preventive measures for any irregularity observed.
Support the Management in Hiring (Recruitment and Selection) Process activities for allover group. Supervision of Advertisements’ Placement, screening, short listing of resumes and making arrangements for their interviews.
Effectively involved in conducting interviews with the concerned Head of Department for selection of right candidates according to the position criteria / description and specifications.
Negotiating Salary package & finalizing employment offers & issues selection intimation in regarding joining of newly appointed employees.
Responsible for screening of all CVs` (Internal & External Sources) according to their Qualification and Experience and maintaining the Data Bank of respective departments with concerned record.
Preparation of Advertisement as per requirements and liaison with advertisement agency for respective data.
Execute the management trainees, conformation and annual performance appraisal and salary increments.
Assist managers in the preparation of career profiles of staff related to promotion exercise.
Succession planning to identify and retain high potential employee in the company.
Ensure timely formulation, review of Departmental & Individual KPIs.
Conduct mid-year and annual review of departmental and individual KPIS & its analysis for management review.
Being primary point of contact, investigates, and resolves issues, such as employee grievances, discrimination issues, and other work-related employee complaints and concerns.
Preparation of departmental proposed Organogram working with reference to Abstract, Sketch proposed Organogram along with job descriptions, position criteria co-ordination with concerned HODs & QMS personnel's & Submitted to Senior Manager HR for approval.
Maintenance of all documents related to job descriptions along with their specifications & distribution of approved Organograms, withdrawn obsolete Organograms, updating of strength abstract.