ADMINISTRATOR
Al Mazroui Medical & Chemical Supplies - Other Locations
Total years of experience :8 years, 6 Months
- Preparation of monthly reports for all projects in the UAE.
- Handling various HR tasks, such as promotions, selecting an Employee of the Month, and managing employee relocations.
- Contracts, subcontracts, renewals, removals, and additions for ongoing projects.
- Price calculation sheets for subcontractors' invoices.
- Payment follow-up with suppliers and subcontractors.
- Proper filing and organization of files and agreements.
- Inquiry letters and requests for quotations from suppliers.
- Price negotiations for contracts and spare parts.
- Delivery coordination to clients and sites.
- Rectification coordination for snags, breakdowns, and complaints.
- Follow-up on bank guarantees, bonds, and insurance.
- Support in tender arrangements and submissions.
- Overseas shipment arrangements and distribution.
- Employee leave, expense claims, and petty cash management.
- Business travel requests and expense claims for engineers.
- Obtaining higher-level management approvals.
- Investigation and preparation of warning letters and improvement plans.
- Candidate arrangement and initial interviews/tests
Homag is the world’s one of the best wooden cutting machine manufactured company .Homag equipment which located in Dubai, UAE. Our head office is located in Germany. We have the branches in Germany, New Zealand, Australia, Spain, Uk, Poland, Canada, India, China, Middle east etc. www.homag.com
Duties & responsibilities
• Coordinating and Monitor supply chain operations
• Arranging the shipments under LC terms and Normal (Sea freight & Air Freight)
• Checking quotation’s for the shipment and awarding the same to freight company’s
• Plan and track the shipment of final products according to customer requirement.
• Ordering the machines and spare parts from Germany/Spain/Poland/Italy/Singapore and arranging the shipment to the correct designation.(UAE/other countries)
• Making offers, LPO, & Invoices for spare parts and Service.
• Communication with the shipping company
• Coordination of the Events, which is conducting in Dubai, Germany, Italy.
• Preparing and checking the Tax invoices, packing list, COO and delivery advice.
• Creating third party Quotations.
• Coordinating and arranging the Monthly reports for the Sales, Service & Logistics.
• Customer relationship, coordination & Payment follow up.
• Arranging the technicians for service and installing the machines and spare parts.
• Arranging the Tickets for the customers and Hotel booking
• Preparation of the monthly Technician validated hours Report.
• Customers Coordination and Invitations (visa) for the events in Germany& Italy
• Updating Service case, Sales opportunity and Service order in CRM software (Sales/service )
• Performed duties and responsibilities of a Operation coordinator
• Ware house management.
• Other Back end operations & Administrational activities.
working as a project coordunator role .handling sales and making client relationship, administration and all office back end related operations and logistics
A Spices exporting company located in Kerala, Cochin(India) ADMINISTRATIVE OFFICER (Logistics, Warehouse management, HR, Administration)
• Act as a Operation coordinator for all the areas of Logistics, Hr, Administration and Back end operations.
• Preparing daily attendance record
• Responding to employees requests(ex :leave requests, reimbursement, settlements)
• Assisting with day to day operations of the HR functions and duties
• Ensure high quality and timely production.
• Warehouse management and Logistics of goods from company to Company.
• Plan and track the shipment of final products according to customer requirement
• Participate in staff team meetings and board meetings.
• Back end operations and coordination of the reports.
• Work allocation to the labours and monitoring the same.
• Liaise with clients to identify and define requirements, scope and objects
• Maintaining employee relation
• Making offers, Quotation and follow up for the same.
• Follow up for the pending payments and new LPO.
• Updating Sales opportunity in Excel sheet.
• Other Back end operations& Administrational activities
Mba in hr& logistics
mba with sap