BUSINESS UNIT ADMINISTRATOR - ENGINEERING DPT
Al Mazroui Medical & Chemical Supplies - Other Locations
Total des années d'expérience :8 years, 7 Mois
Contracts Management
- Drafting and Submission of New Contracts, Renewal, Removal, Addition, Deletion and Termination.
- Price calculation sheets generation for each subcontractors' contract invoices and Review and process submitted invoices from contractor / customer.
- Arranging the offers for New contract and Yearly Value negotiations
- Payment follow-up with suppliers and subcontractors.
- Proper filing and organization of files and agreements( Soft Copy and originals).
- Inquiry letters and requests for quotations from suppliers.
- Rectification coordination for snags, breakdowns, and complaints.
- Working under Business unit Head supervision, with work being reviewed for adequacy and accuracy
Human Resource- Support
- Recruitment request processing and arranging necessary Approvals.
- Arranging the candidate for the interview, Conducting the primary level of Interview and collection of the required document from the candidate for the visa procedures.
- Department level of Employee Orientation program to the new employee.
- Back end operations and arranging the required approvals of Internal performance appraisal (IPA) and promotion recommendation request .
- Preparation of Internal Warning letter, improvement plans and arranging the Official Warning Letter and Issuing the Disciplinary Action request to the quality head
Preparation and arranging the necessary approvals from the management for Relocation request, Leave application processing, Special Bonus request, Employee of the Month and Termination request.
- Monthly Projects Attendance tracker checking and arranging the required approvals and managing employee relations.
Budget Updating and monitoring
- Yearly Budget Updating in SAP for all the expenses under Business Unit including the salary.
- Extracting Revenue report and comparing the expenses posted by finance
- Yearly Spare parts and contract Provision calculation and preparing the
report to BUM.
- Quarterly, Bi-Annually upcoming expenses value updating to finance
related to the subcontracts.
Tender submission and coordination
- Arranging the documents for Tender and submission on the portals
- Follow-up on bank guarantees, performance bonds, and insurance for the
Tender.
- Arranging the third-party quotations.
- Supporting Tender department when they required the details.
Logistics and warehouse Management
- Overseas shipment AWB Creating /Booking and Arrangements.
- Checking Warehouse Dead stock and updating to the projects.
- Stock Allocating and Arrangements in the warehouse
- Generating the Projects stock report (Spare Parts list) and issue out from SAP.
- Distribution of the received goods and Internal documents to the concern
project and Delivery coordination to clients .
- Preparation of NON-salable PR for the office Stationery
- Completed GRN updating to the DMS portal.
Personal Secretary to BUM
- Business travel requests/ External training request and expense claims for BUM.
- Obtaining higher-level management Required approvals.
- Preparation of monthly reports for all projects in the UAE under Engineering Business Unit.
- Other Related task assign by BUM Finance coordination’s
- Checking, verifying, Preparing the expense claims, Petty cash, Projects Company Car expense from all the projects and submission for claiming with the required approvals.
- Suppliers/ Subcontractors payment follow up with finance based on the received SOA.
- Advance payment preparations for the Spareparts, Contracts and arranging the necessary approvals.
- Supporting to Finance when they required the details and information related to the Business unit
Other Tasks
- Support and assist fellow team members / departments, as and when needed to meet company/ department goals.
- Identify problems and address it to the concern Team leader/ Projects Managers and Business unit Manager.
- Respond to any enquiries regarding the department task
Homag is the world’s one of the best wooden cutting machine manufactured company .Homag equipment which located in Dubai, UAE. Our head office is located in Germany. We have the branches in Germany, New Zealand, Australia, Spain, Uk, Poland, Canada, India, China, Middle east etc. www.homag.com
Duties & responsibilities
• Coordinating and Monitor supply chain operations
• Arranging the shipments under LC terms and Normal (Sea freight & Air Freight)
• Checking quotation’s for the shipment and awarding the same to freight company’s
• Plan and track the shipment of final products according to customer requirement.
• Ordering the machines and spare parts from Germany/Spain/Poland/Italy/Singapore and arranging the shipment to the correct designation.(UAE/other countries)
• Making offers, LPO, & Invoices for spare parts and Service.
• Communication with the shipping company
• Coordination of the Events, which is conducting in Dubai, Germany, Italy.
• Preparing and checking the Tax invoices, packing list, COO and delivery advice.
• Creating third party Quotations.
• Coordinating and arranging the Monthly reports for the Sales, Service & Logistics.
• Customer relationship, coordination & Payment follow up.
• Arranging the technicians for service and installing the machines and spare parts.
• Arranging the Tickets for the customers and Hotel booking
• Preparation of the monthly Technician validated hours Report.
• Customers Coordination and Invitations (visa) for the events in Germany& Italy
• Updating Service case, Sales opportunity and Service order in CRM software (Sales/service )
• Performed duties and responsibilities of a Operation coordinator
• Ware house management.
• Other Back end operations & Administrational activities.
working as a project coordunator role .handling sales and making client relationship, administration and all office back end related operations and logistics
A Spices exporting company located in Kerala, Cochin(India) ADMINISTRATIVE OFFICER (Logistics, Warehouse management, HR, Administration)
• Act as a Operation coordinator for all the areas of Logistics, Hr, Administration and Back end operations.
• Preparing daily attendance record
• Responding to employees requests(ex :leave requests, reimbursement, settlements)
• Assisting with day to day operations of the HR functions and duties
• Ensure high quality and timely production.
• Warehouse management and Logistics of goods from company to Company.
• Plan and track the shipment of final products according to customer requirement
• Participate in staff team meetings and board meetings.
• Back end operations and coordination of the reports.
• Work allocation to the labours and monitoring the same.
• Liaise with clients to identify and define requirements, scope and objects
• Maintaining employee relation
• Making offers, Quotation and follow up for the same.
• Follow up for the pending payments and new LPO.
• Updating Sales opportunity in Excel sheet.
• Other Back end operations& Administrational activities
Mba in hr& logistics
mba with sap