Document Controller / Site Secretary
Pivot Engineering & General Contracting
Total years of experience :7 years, 2 Months
Major Duties and Responsibilities:
Establish an efficient document control system for the project.
Maintaining project files, soft and hard copies. Maintains and creates files/ records keeping system logs.
Maintain the document file systems, indexes, and document registers for all documents, both physical and digital, and maintain up-to-date records of project documents with the latest revisions.
Prepare Construction Transmittals such as MOS, Material Submittals, Shop Drawings, RFI, CVI, Correspondence, and Document transmittals.
Utilize EDMS to streamline document control processes and improve accessibility for project stakeholders.
Handle the transmission of construction documents to and from consultants, third parties, including vendors, regulatory agencies, and other external bodies.
Track pending documents through weekly progress reports and notify the involved parties to take appropriate action on pending documents.
Maintain construction site correspondences, requisitions, material certificates, gate passes, manpower statistics/details, inventory control, and daily site progress reports.
Draft and create letters for consultant, sub-contractors, and other parties as required.
Scan, image, organize, and maintain documents while adhering to the company's document lifecycle procedures.
Archive inactive records in accordance with the records retention schedule.
Configuration of Document Numbering system as per document numbering procedure.
Managing office activities such as maintaining stationery, and office equipment.
Providing administrative support to the project team and other staff.
Be prepared for monthly/periodic QA internal and certification audits.
Receiving and proper distribution of all incoming /outgoing letters, faxes, and Emails.
Taking minutes of meetings and distributing to all attendees.
Performs other tasks that may be assigned from time to time.
Diploma Associate Engineer in Electrical Technology