Head/ Manager Administration
Inter State Gas Systems Ltd
Total years of experience :16 years, 10 Months
Managing administrative matters at ISGS Office
Planning, organizing, providing leadership and controlling all administrative functions
Delegate responsibility to appropriate staff, ensuring that day-to-day functions and assigned projects are carried out. Personally manage the staff that are responsible for specific tasks, assignments, programs & events
Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
Maintain personnel records such as leave, performance reviews and ensure an appropriate reporting system for such records
Preparation and distribution of salaries of outsource staff
Liaison with Government Departments
Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures
Maintain personnel records and process necessary requests
Housekeeping and man management
Supervision of Telephone Operators, Gen Technician, Office Boys& all drivers
Support logistics, travel and administrative arrangements for staff, consultants, and others as identified for operations and project components
Keeping close liaison with various government offices
Management of human resources
Manage quality and cost control
Maintain supplies of stationery and equipment
Managing security related matters at ISGS office
Any other task assigned by the management
Managing administrative matters at ISGS Head Office / Project Office
Manage and oversee allocation of administrative resources when required, provision of regular data/statistical reports and provision of assistance and advice regarding administrative procedures.
Ensures knowledge of executive staff movements in and out of organization.
Set up and Maintain, clear and traceable filing system.
Receive and sort incoming/outgoing mail, deliveries and faxes.
Schedule appointments, meetings, seminars, etc.
Prepare and follow up orders for office supplies (e.g. stationary, F&B, etc).
Manage office supplies (Stationery, water supply, Internet & telephone bills) and coordinate with Procurement officer to have them on time.
Coordinate the flow of information both internally and externally.
Coordinating Company Vehicles and organize the vehicle maintenance and preparing the replacements in case of maintenance or accidents.
Manage the schedule and tasks of drivers for the site office daily work operations & needs.
Supervise Administrative Employees -(Receptionist, Admin Assistants, Drivers, Housekeepers)
Planning, organizing, providing leadership and controlling all administrative functions
Supervise the administrative staff, monitoring of work progress, professional development and provision of advice and training.
Make all necessary arrangements for meetings, seminars, workshops and visitors
Ensuring that any concerns or complaints are dealt with appropriately.
Supervise such management planning activities as workflow, and simplification of systems and procedures for Administration Department.
Ensure security of Company’s installations / offices against espionage, sabotage, subversive activities, thefts, pilferage, corruption and other anti-Company activities and devise security plan / SOPs for safeguarding the Company’s offices and other installations throughout the country.
Manage human resources by recruiting, interviewing, and vetting potential staff
Manage and oversee appropriate systems to support the day-to-day administrative operations of the company including office maintenance, facilities management, and liaison with other entities etc...
Delegate responsibility to appropriate staff, ensuring that day-to-day functions and assigned projects are carried out. Personally manage the staff that are responsible for specific tasks, assignments, programs & events
Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
Maintain personnel records such as leave, performance reviews and ensure an appropriate reporting system for such records
Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures
Prepare and process requisitions and purchase orders for supplies and equipment.
Maintain personnel records and process necessary requests
Housekeeping and man management
Service Contract Management
Support the production, timely delivery, and filing of letters, reports, project materials, or other documents
Manage vendors
Supervision of Telephone Operators, Gen Technician, Office Boys& all drivers
Support logistics, travel and administrative arrangements for staff, consultants, and others as identified for operations and project components
Keeping close liaison with various government offices
Manage invoices
Management of office environment
Facilitate communications with staff in the field and subcontractors, as needed
Insurance Claim Coordination for Fixed Assets
Generator Management
Liaison with Government Departments
Management of human resources
Manage quality and cost control
Preparation and distribution of salaries of outsource staff
Maintain supplies of stationery and equipment
Managed administrative matters at Project Monitoring Unit-ESR, Ministry of Education
Delegated responsibility to appropriate staff, ensuring that day-to-day functions and assigned projects are carried out. Personally manage the staff that are responsible for specific tasks, assignments, programs & events
Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
Maintained personnel records such as leave, performance reviews and ensured an appropriate reporting system for such records
Performed difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures
Prepared and processed requisitions and purchase orders for supplies and equipment.
Analyse market and delivery systems in order to assess present and future material availability.
Participated in the development of specifications for equipment, products or substitute materials.
Prepared reports regarding market conditions and merchandise costs.
Management of office environment
Management of human resources
Managed quality and cost control
Managed the recruitment process under supervision of Director
Maintained personal files of employees
Provided all personnel related support to the staff including promotions and travel arrangements
Managed all the office logistics, maintained relationship with vendors and ensure smooth provision of office amenities
Supervised the procurement process of goods and services, and managed payment details of the organization
Ensured the maintenance of log books of official vehicles
Maintained supplies of stationery and equipment
Maintained the condition of the office and arranged for necessary repairs
Delegated work to staff and managed their output
Reviewed specifications, procedures and systems to ensure objectives and outcomes are being met
Managed administrative and human resources matters at Karachi Office
Administered compensation, benefits and performance management systems
Identified staff vacancies, interviewed, recruited and selected applicants
Ensured the implementation of all office policies and procedures
Managed and ordered supplies within the budget guidelines of the organization
Preparation of attendance and salary
Analyzed and modified compensation and benefits policies to establish competitive programs and ensured compliance with legal requirements
Fulfilling all the HR requirements of the head office
Planned and conducted new employee orientation to foster positive attitude toward organizational objectives
Looking after all the matters pertinent to salaries at the branch
Performed difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures
Provided current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits
Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
Supervised sales matters in the absence of sales manager
Carrying out procurement of office equipment
Assumed an important role in setting up Karachi office
Established and administered the Customer Relationship Department at Karachi office
Administered a marketing campaign that involved publication / distribution of company’s magazines that increased the rate of response excessively
Preparation of full and final settlements
Attained first division throughout the degree/ course.