Document Controller Cum Secretary
Engineering & research International
Total years of experience :10 years, 8 Months
A Document Controller is a professional who maintains organized and updated documents for a business using document management software, uploading or scanning paper documents, obtaining documents, and ensuring proper and secure storage.
Overseeing receiving, warehousing, and distribution operations.
* Implementing operational policies and procedures.
* Implementing and overseeing security operations.
* Ensuring effective and safe use of warehouse equipment.
* Ensuring the safety of staff.
* Motivating and disciplining staff.
* Maintaining documentation and keeping accurate records of warehouse activities.
* Maintaining awareness and knowledge of the condition and location of fleet vehicles.
* Assisting with deliveries where required.
* Audit and report inventory while making recommendations on which items to order and restock
* Manage warehouse associates, monitoring work and ensuring the safe use of warehouse
equipment
* Establish warehouse practices and protocols to achieve an efficient warehouse
* Set warehouse and team goals in collaboration with executive management and other team leads
* Monitor workplace performance and lead training initiatives to improve employees
* Keep up-to-date on the latest federal and state safety regulations
* Communicate with other departments to ensure products are shipped in a timely manner
Est. KSA
* Accomplishes warehouse human resource objectives by selecting, orienting, training,
assigning, scheduling, coaching, counseling, and disciplining employees; communicating
job expectations; planning, monitoring, appraising job contributions; recommending
compensation actions; adhering to policies and procedures.
* Meets warehouse operational standards by contributing warehouse information to
strategic plans and reviews; implementing production, productivity, quality, and
customer-service standards; resolving problems; identifying warehouse system
improvements.
* Meets warehouse financial standards by providing annual budget information; monitoring
expenditures; identifying variances; implementing corrective actions.
* Moves inventory by scheduling materials to be moved to and from warehouse;
coordinating inventory transfers with related departments.
* Delivers supplies and equipment to departments by receiving and transferring items.
* Maintains storage area by organizing floor space; adhering to storage design principles;
recommending improvements.
* Maintains inventory by conducting monthly physical counts; reconciling variances;
inputting data.
* Secures warehouse by turning alarms on; testing systems.
* Keeps equipment operating by enforcing operating instructions; troubleshooting
breakdowns; requiring preventive maintenance; calling for repairs.
* Updates job knowledge by participating in educational opportunities; reading technical
publications.
General knowledge of storeroom/warehouse and inventory practices; ability to count and
inspect a variety of stores and materials accurately and thoroughly; ability to maintain financial
records; ability to operate forklift and common storehouse/warehouse equipment; computer
knowledge as it pertains to inventory, receiving, and distribution; ability to handle and oversee
multiple tasks effectively; establish and maintain effective working relationships with associates;
ability to follow oral and written instructions.
* Receives and inspects all incoming materials and reconciles with purchase orders; processes
and distributes documentation with purchase orders; reports, documents and tracks damages
and discrepancies on orders received.
* Makes intra- and inter-campus deliveries of requested surplus office furniture and merchandise;
maintains records of all deliveries.
* Fills supply requisitions; assists buyer to order adequate merchandise and supplies; delivers
orders to faculty and staff.
* Receives, stores, tags and tracks surplus property; prepares property lists for items to be sold at
auction.
* Ships canceled and damaged items back to vendors as appropriate.
* Delivers and sets up furniture for various campus events as requested.
* Handles and documents storage and transportation of hazardous materials.
* Maintains the warehouse, records area and stores area in a neat and orderly manner.
* Receives and stores documents and confidential files; maintains record of approved document
and confidential file destruction deliveries, warranties, repairs and surplus property.
* May serve as a lead worker to other classified staff in the area.
A Document Controller is a professional who maintains organized and updated documents for a business using document management software, uploading or scanning paper documents, obtaining documents, and ensuring proper and secure storage.
courses: Certification Basic Computer Course Certification English Language Course
