Senior Administrator
Emirates Aluminium
Total years of experience :11 years, 10 Months
Acting as the staff contact person for internal and external parties, responds to questions/queries/ requests for information, communicate on behalf of Senior Manager
• Ensure that the department policies and procedures are followed correctly.
• Train and guide junior admin staff and delegate work to them and ensure that work is completed in a timely and accurate manner.
• Work with the team for collection, preparation and dissemination of agendas, prepare minutes of meeting and follow up on action items.
• Research, organize and compile information for monthly reports or any other specialized reports.
• Schedule and coordinate a variety of activities that include space arrangement, travel planning, facilities management etc.
• Schedule meetings and appointments of department head and maintain calendar/ Dairy Management of Senior Manager - Cast House
• Prioritize calls and correspondence and brief the manager on items of immediate attention.
• Raise PR and coordinate with Supply Chain on requisition.
• Maintain department expenditure, monitor, track departmental budget separately.
• Coordinate with Support departments to provide relevant information, status update and reports.
• Maintain confidential, accurate and up to date filing system and ensure that the documentation is easily accessible.
• Dairy management.
• Co-ordinate complex travel arrangements
• Attending Board meeting on behalf of Manager when not in town.
• Managing Yearly KPI reports and Operations Plan for 5 different countries.
• Planning, scheduling appointments, meetings and organizing overseas conference calls
• File and retrieve corporate documents, records, and reports.
• Preparing Job Descriptions for positions, going through candidate profiles, arranging interviews and conducting interviews.
• Getting approvals from senior management after the candidate has been shortlisted.
• Sorting health and medical insurance for staff.
• Arranging for annual vacations and payments of staff.
BRADGATE BAKERY June 2005 - till date
A Division of Samworth Brothers
Beaumont leys
Leicester
Executive Secretary
Responsibilities:
• Planning and preparing meetings and organizing overseas conference calls
• Providing word processing and secretarial support
• Responding on a timely basis to public inquiry
• Time management and stress management
• Flexibility in working environment
• Complete awareness of sound workplace ethics
• Gathering information, sorting and categorizing it
• Delegating the processed information to the appropriate departments in the organization in a timely fashion
• Scheduling appointments, meetings and conferences for business procurement or for presentation to be delivered.
• Booking calendars for the CEO and scheduling his appointments and meetings and make travel arrangements for the CEO.
• Maintaining the data shared between the departments, by filing and recording the information accordingly (as hard copies and electronic filing system)
• Answering phones, and providing necessary information to the individual departmental managers and processing information
• Greeting clients and visitors and giving them an outline of the nature of business of the organization
• Attending meetings and official events on behalf of the manager as and when required and preparing minutes of meeting for future reference
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software
• Prepare agendas and make arrangements for committee, board, and other meetings.
Nottingham City Council, Nottingham. March 2004 - Till Date
Interpretation & Translation Services Part Time
Responsibilities:
• Interpreting Hindi, Urdu, Tamil & Punjabi languages when required in hospitals and courts.
• Providing Translation Services to the clients.
• Documenting important details using Ms Office Application.
• Providing excellent Customer service.
• Handling phone calls.
Butt Foods, Nottingham July 2004 - May 2005
Lenton Industrial Estate
NPD/QA Technologist
NPD - New product developer / QA - Quality Auditor
Responsibilities:
• Dealing with clients
• Getting approvals of newly developed samples.
• Arranging for production trials of newly developed products
• Arranging meeting with customers
• Arranging courier pick ups.
• Handling telephone enquires and product qualities.
• Raw material sampling for ILS.
• Dealing with customer complaints.
• Maintaining reference sample stocks
• Maintaining taste panels paperwork
• Carrying out audits of the factory
Essay Exports, India, Chennai Jan 2003 - Aug 2004
Executive Secretary
Responsibilities:
• Maintaining Personal Diary reg. Appointments, Meetings, and taking minutes of the meeting and providing highlights to other departmental managers on various issues.
• Preparing Presentations for MD on departmental updates.
• Ensuring strict confidentiality, discretion and professionalism when dealing with delicate company matters/issues.
• Ensuring smooth coordination of visitors from planning, execution, monitoring and conclusion of the visits to maintain the reputation and image of the company.
• Ensuring all administrative activities of the office are handled, calls screened and re-directed where necessary, effectively and efficiently to maximize productivity
• NVQ Level 3 in Food and Drink Manufacturing Operations ( England) 2011
• Post Graduation Diploma in Marketing 2009
• Post Graduation Diploma in Management 2008
• CTE ( IT course from University of Lincoln - England) 2007
• NVQ Level 2 Food and Drink Manufacturing Operations ( England) 2007
• Degree in Bachelor of Arts (Eng Literature) Halifax College, London 2007
• Diploma in Microsoft Office Application, Chennai, India 2002