Admin/HR Officer
Norwegian Refugee Council (NRC)
مجموع سنوات الخبرة :3 years, 6 أشهر
Admin Duties
• Proper Office Management on daily basis.
• Supervision of cleaners and cooks
• Carries out Admin-related operational/control tasks including correspondence to Government and other agencies as required.
• Responsible for submission of Bi annual and annual reports.
• Prepares recurring reports as scheduled to other governmental authorities.
• Assisting staff in the area of flight bookings.
• Takes minutes of meetings and distributing it to relevant staff.
• Provides translation of documents when needed;
• Maintain and monitor all staffs attendance and leave records properly;
• Maintains office records properly.
• Drafts correspondence on routine matters.
• Proper management of the guest house in the field and accommodation arrangements for visiting staff when needed.
• Arrangements of the internal meetings when needed.
• Meet visitors when needed;
• Attend external coordination meeting when needed.
Human Resource Duties:
• Preparing and ensure accurate job descriptions are in place for all staff;
• To ensure the widest circulation of job adverts among other NGOs and organizations to find potential candidates.
• To ensure the CVs are received and put in a folder properly and handed over to the relevant section head for short listing and further process.
• To act as an administrator on the written tests & Interviews of applicants and to participate in the interviews.
• Conduct reference checks for job candidates.
• Proper record keeping of recruitment files.
• Maintaining the training and leave records of each employee as per the format.
• To maintain and ensure HR Database are updated and information related to staff are collected properly on time from Field Offices
• To maintain and update employee Personal Files regularly and ensure Personal File requirements are met properly.
• To ensure that recruitment files, staff attendance, timesheets, and payrolls on monthly basis prepared, checked, and filed properly.
• Support and ensuring that Field Office staff has obtained Tax Identification Numbers and National Work Permits.
• Monthly reporting to Support Office related to Administration and HR activities and when required.