Neil Vincent Borja

• Release purchase orders to each supplier and follow-up order acknowledgement.
• Cross-check order acknowledgements from suppliers to make sure that there are no discrepancies from their OA to our PO.
• Closely monitor and follow-up the readiness of materials from Supplier.
• Arrange collections and deliveries as per incoterm agreed and stated in PO.
• Handle logistics for local orders Dubai and Northern Emirates based. Constantly communicate with suppliers to ensure the smooth operation.
• Arrange shipment collection from foreign suppliers as per incoterm stated in the PO and nominate forwarder or courier for shipment pick-up.
• Outsource freight cost from respective forwarders to get the price comparison with its transit time.
• Negotiate to get the least and competitive freight cost from forwarders.
• Liaise in parallel with forwarder and shipper for smooth collection of items.
• Monitor shipments from its ETD through its ETA.
• Monitor original shipping documents required for Customs clearance.
• Review all the entries of the shipping documents to make sure that everything is correct and in order
• Update with the shipping line of the last day free time storage to avoid demurrage charges.
• Monitor the DO availability with the shipping line for collection.
• Process Certificate of Origin online thru Dubai Chamber Portal.
• Process online gate pass (outbound) for LCL shipment.
• Process DP world payment online with nominated Haulier code for FCL shipment.
• Arrange and transportation for FCL shipment. In parallel, inform the warehouse of the incoming FCL shipment to keep the area ready and arrange labor for offloading.
• Inspect the container if there are damages. In case the container is damaged, request for acceptance letter from shipping line prior returning the empty container to port.
• Coordinate with Storekeeper if there are discrepancies (shortages or damages) of the items received and in parallel communicate with the supplier to resolve the issue.
• Provide all related shipping charges to Accounts Dept. to obtain the landed cost for GRN:
1. Supplier’s Invoice and packing list
2. Forwarder’s Invoice for freight charges,
3. DO and exchange BL charges
4. Customs charges (BOE copy, Customs Duty)
5. Transportation charges
6. Gate pass charges / DP world payment
7. Customs inspection charges (if any)
• Handles petty cash for all shipment related expenses.
• Handles advance payments to supplier (local and international)
1. Negotiate with supplier on payment terms to get the maximum credit term.
2. Scrutinize documents submitted by new supplier
3. Verify supplier’s bank details if in order and correct.
4. Ensure the legitimacy of the supplier especially if it’s our first transaction
5. Cross-check supplier’s Proforma Invoice.
6. Request for bank guarantee or security cheque if the order exceeds to 50, 000 AED.
• Generate the advance payment request in the system and provide necessary documents for approval.
• Validate and confirm invoices submitted by forwarders. Couriers and other shipment or logistics related invoices before the Account’s Department will process the payment.
• Follow-up with Accounts Department for Supplier’s advance payments.
• Update foreign suppliers on payment transfer once is cleared and completed.
• Review all supplier’s invoices, delivery notes, receiving notes, sales orders and other pertinent docs before drafting the vendors bills in the systems to process the payment.
• Follow-up Accounts Department of Supplier’s outstanding invoices.
• Update latest status of each POs in ERP system.
• Maintained records of all shipment related for future reference.

• Prepare and send quotation as well as invoices, fax, e-mail, material test certificate, certificate of origin, etc.
• Process paper works with JAFZA and other authorities
• Process of New/ Renewal of Employment Visa.
• Processing the yearly renewal of the Company’s Trade License and preparation of all necessary documents.
• Maintain records of admin- related matter (renewal of office PO Box subscriptions, keeping confidential file, records of employee’s contracts, office cleaning contracts, ordering stationary supplies etc.)
• Answering calls and customer inquiries
• Well versed in Freight/Customs negotiations through Mirsal II portal and head-on transaction including but not limited to applying Bill of Entry and Clearing of shipment.
• Well versed in Incoterms (Ex works, CFR, CIF, FOB, FCA, etc.)
• Strong knowledge in preparation of shipping documents
• Liaising with supplier for timely readiness and shipping schedule of products.
• Provide timely update of the shipping schedule to all clients.

Responsible of maintaining files for the site office
* Prepare and encode letters, memos, transmittals, reports, etc.
* Receive mail, correspondences and other documents and register prior to
circulation / distribution to concerned parties
* Follow-up and confirm receipt of documents
* In-charge for issuance of materials and receipt of supplies
* Follow-up delivery of materials from supplier
* Coordinate site’s administrative concerns with the head office
* Perform other duties as assigned by Project Manager

Prepare purchase requisition & purchase order to suppliers & main ware-
house
* Monitor stock physically and through the system
* Prepare sales invoice, report warranty claim, inventory list & goods re-
ceipt
* Process issuance of goods to customers
* Coordinate after-sales service schedule with the technical team
* Attend to customer inquiry and follow-up of order

Transmission Co.
* Inspect and process documentation of received goods
* Monitor inventory and locate sources of stock
* Prepare sales invoice, purchase order and inventory list
* Process issuance of goods to customers

NESCI Commercial Bulacan, Philippines
* Prepare invoice, collect payment from customers and perform other mar-
keting duties on field.
* Coordinate marketing activities with Purchasing Department.

Receive and monitor delivered goods for stock.
* Process placement of order, prepare sales invoice and issue goods sold to
customers.

-charge in Dubai office handling shipment for clients in
GCC, MENA, SOUTH EAST ASIA & USA.
* Well versed in freight/customs negotiation
* Well versed in Incoterms (Ex works, CFR, CIF, FOB, FCA, etc.)
* Strong knowledge in preparation of shipping documents
* Liaising with supplier for timely shipping of products.
* Provide timely update of shipping schedule to all clients
* Request copy of product label for client’s approval prior to loading into
the container.
* Maintain records of all shipping documents received / submitted from
supplier & client.
* Maintain tracking of all shipment until container reaches destination.
* Inspect and analyze product (Visual, Dimension, Weight)
* Conduct quarterly product testing (Metallurgical & Mechanical Testing)
* Issuing Non-Conformance Report (