Float Secretary
Clyde & Co LLP
Total years of experience :21 years, 1 Months
Having knowledge of, and providing secretarial cover for, various departments and sectors of Law within the firm. These include Dispute Resolution Group, Corporate Law, Banking and Finance, Employment Law, Intellectual Property and Construction.
- Amending documents to include changes made by case handlers and putting them into our relevant house style.
- Preparing Pitch documents for initial meetings with potential new clients.
- Opening new matters and completing the relevant case registration forms and KYC forms.
- Preparing correspondence including invoice letters and thereafter sending them out to the client on behalf of the case handler.
- Preparing Court bundles and other document bundles ranging from client documents to general working files for the case handler's records.
- Preparing power point presentations to sometimes include animations and effects.
- Photocopying, binding and scanning documents as required.
- Completing dictation using Bighand audio typing package. This includes documents such as letters, file notes, transcriptions and witness statements.
- Copy typing documents with precision and accuracy.
- Liaising with our travel company to arrange flights and accommodation for case handler's business trips. I also book a driver on regular occasions to take case handlers to client meetings.
- Booking client meetings, arranging conference calls and, thereafter, sending out the relevant calendar invitations.
- Maintaining case handler's diaries and making sure they keep to their schedule.
- I also work overtime at least once a week covering the 'Night Secretary' role. When on night secretary, not only do I have to complete all tasks given but I also have to answer the reception switchboard which gets diverted to my line.
- As I am a float secretary I am one of the only secretaries in our firm who knows most case handlers and other secretaries well. I have great people skills and I am confident to go into any department and fit into their team.
- I divided my time between the Finance Department and being a Secretary.
- I have a typing speed of over 85 words per minute.
- I have a wide range of computer knowledge including Microsoft Word, Office, Excel, Power Point, Adobe Reader, Audio dictation and typing.
- With regards to my position in the Cashroom, I do all daily incoming and outgoing entries, banking and posting entries through the computer. I also do a wide range of other duties including VAT and Income Tax, Capital Gains Tax, bank reconciliations, maintaining records to ensure they are up to date, fee assessment and daily handling of cash.
- Other daily tasks include audio typing, filing, dealing with clients directly, answering the phone, maintaining records, managing a diary and many more.
- I also have experience in covering reception when it is required. I have an excellent telephone manor and cope well under pressure.
- Very confident and adaptable to many different environments.
June 2003 - July 2012
Robertson's Auctions
Manager of Catering Facility
- Worked under own initiative in busy catering outlet cooking and serving hot food and beverages, often unsupervised. Handling cash flow and stock control.
- Dealt with the general public.
April 2003 - September 2006
Cromlix Country House Hotel
Front of House Staff and Housemaid
- Worked at weekends and evenings with a small team to maintain high standards of cleanliness required in an exclusive country house hotel in local area.
- Helped in other departments when required.
- Trained in Silver Service.
- My flexible and willing approach ensured I was one of the longest standing members of staff within this organisation.
• Diploma in Scottish Law Accountancy obtained through the Law Society of Scotland Open University.
Dunblane High School 2000 - 2006
• 3 passes at Higher level in English, Computing and Modern Studies.
• 2 passes at Intermediate 2 level
• 8 passes at Standard Grade Credit Level including English, Maths and Computing.
OTHER QUALIFICATIONS
• Full and clean Driving Licence