Nihala Nazar

Work Experience

Total years of experience :12 years, 4 Months

Administration Officer at College of Aviation Technology Kuwait

Kuwait - Al Ahmadi
My current job since May 2016

 Serve as primary liaison with assistant deans, faculty, students and individuals at other campuses as appropriate for course-related activities.
 Representing on behalf of the department for the external Auditing related to the training program.
 Coordinate education sessions including faculty scheduling, examination room reservations, procuring equipment and supplies, gathering session materials and evaluations.
 Schedule exams and manage case material development in related systems.
 Create and electronically distribute program-related materials including syllabic, academic schedules, reference materials and assignments. Assist faculty with educational materials.
 Collaborate with correspondence with AST (Air service training, Scotland)
campus to access handbooks, communications and other course-related materials.
 Cooperate with the Campus Assistant Vice Dean to develop processes to
integrate and coordinate programs and ensure program compliance with policies and regulations.
 Coordinate student performance and clinical teaching evaluations in the
AST SRS system. Facilitate assessment programs.
 Develop and maintain documents and/or processes to track, schedule,
and record activities related to the institution, program(s) and learners.

 Responsible for ordering and maintaining inventory of course supplies and equipment.
 Provide information, support, and problem solving on a wide range of issues for leaders, faculty, staff, and learners.

Administrator at Kuwait Engineering Industries

Kuwait - Al Ahmadi
November 2012 to November 2015

 Perform daily monitoring and troubleshooting of the organization with the usage of ERP system.
 Ensure that any ERP integration into company systems meets functional requirements, system compliance, and interface specifications.
 Inventory Control System / Stock Maintain / Warehouse Program.
 Type, word process, format, edit, revise and process a variety of documents and forms including reports, correspondence, tables, modified standard format, brief verbal instructions; develop, revise, and maintain standardized.
 Maintain accurate and up-to-date office files, records, and logs for assigned areas; develop, prepare, and monitor various logs, accounts, and files for current and accurate information including manual and computer logs of documents processed
 Coordinates with the accounts and HR departments on policies and procedures to confirm eligibility and ensures compliance with organization practices
 Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery.
 Supports the department in business activities and projects, gathers information, and coordinates with cross functional teams, files contracts and follows-up on behalf of staff.
 Prepare monthly report on project costing.
 The entire Internet works (E-mail, Surfing and all the Internet related works).
 Attending phone calls, checking mails and replying.
 Filling, sending and receiving faxes photocopy documents and all other routing works given by the Management.

Executive Secretary/ Assistant HR Manager at Dhawahi Al Jazirah Trading Co

Kuwait - Al Ahmadi
August 2011 to October 2012

 Makes the travel arrangement for colleagues in the department, maintains the leave database, advises the colleagues on policies and other administrative assistance
 Coordinates with the accounts on policies and procedures to confirm eligibility and ensures compliance with organization practices.
 Processes purchase requisitions, invoice requests, travel reimbursements, corporate expenses and other business related expenses
 Orders and distributes stationary, letter heads and business cards as per requirement
 Greets and receives all visitors in a pleasant and courteous manner, informs the executive coordinator, manager or member of staff concerned that their visitor has arrived.
 Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery
 Maintains a contact list of all colleagues to effectively manage colleague communication.
 Creates presentations for management and prepares reports to enable decision making.
 Organizes department files and records and is the custodian of all business related contracts and correspondence.
 Supports the department in business activities and projects, gathers information, and coordinates with cross functional teams, files contracts and follows-up on behalf of staff.
 Supports the executive coordinator and acts as backup in case of absence or unavailability.
 Performs other responsibilities and tasks as required or as directed by management from time to time.