Timekeeping / Payroll Supervisor
Sendan International Company Ltd
Total years of experience :24 years, 11 Months
Overall Timekeeping / Payroll Supervision of all KSA Projects.
Ensure monthly attendance on time submission to Finance department.
Review and auditing all of timesheet related data and ensured accuracy as on the level of 100%.
Prepare actual man-hours reports with overtime ratio on each department, projects and Cost Centers.
Supervision & Look after time keeper’s data entry reports & discrepancies and make sure for timely corrections.
Supervision & Look after for all of timekeeping related Matters like Joining, Mobilization and Demobilization.
Supervision & Look after HRMS leave entries in ERP & Payroll of all sponsors in company.
Implemented ERP on overall sites for Timekeeping & Site Admin.
Launched Biometric System in KSA & Qatar Projects.
Prepare tardiness reports and sharing with HR for disciplinary actions.
Prepare Leave statistics & sick Leave with Hospital, Department & Project wise.
Provide brief proposal with energetic reports for ERP & Bio metric Application.
Plan mobilization of Timekeeping staff as per requirement on site to site and maintain duty rooster.
Provide Guidance to all timekeeping team (30) team members for day to day activities in ERP & Routine work on 25+ Project sites.
Communication with ERP Department & Maintain all of Log & Queries regarding ERP & Biometric System.
Generate & Maintain queries record by using MS Access & VB Coding.
Site Visits, provide guidance and resolve the issues of timekeeping team members.
Prepare ERP & T&A system feasibility monthly report.
Prepare comparison report of Timekeeping / Site admin staff Vs overall strength.
Supervision & Look after shift schedules of all project sites on regular basis.
Supervision & Look after Company IDs data and make sure for timely providing to new employees.
Look after time keeper's daily, weekly & monthly progress in ERP.
Design & providing useful report formats for company management.
Implementation of Company rules & regulations.
Coordination with Head Office about Time Office and General Administrative issues.
Answering all queries related to Time Office & General Administration issues.
Dispute Handling.
Supervision of Time Offices of 3 Wind Power Projects (Metro, Gul Ahmed, Yunus)
Supervision of Transport department.
Travel arrangements of official & non official tours.
Maintain Patty cash.
Look After All Type of Strength Reports / Graphs for Site Manager, Administration & Planning.
Daily, Weekly and Monthly Reports as per Requirement by using SAP, GDMS System and Microsoft Office.(Excel, Word, Access & MS Queries)
Look after Mobilization & Demobilization Documents Like Joining, Clearance and Establishment Register etc.
Look after monthly Payroll of Wind Power Projects.
Look After Monthly Reports for Accounts Journal Vouchers & Man-hours Reports etc.
Preparing and checking Final Payments and End Service Benefits.
Ensure Implementation of Bio Metric Machines And Computerization of Attendance.
Look after Personal Files Records in Hard & Soft Copy.
Implementation of the company policies, rules and standard operating procedures.
•Ensure to maintain attendance record in conformity with company’s Planning & Scheduling Procedures and cost center wise allocation of man - hours.
•Ensure salary Administration in light of Company’s salary structure and conduct
•To manage the transport and vehicles of the company.
•Supervision of the security of the company property and personnel.
•Maintain housekeeping and look after maintenance of the company offices.
•Public dealing, dispute handling and ensuring office discipline.
•To perform the social responsibility and welfare of the employees.
•Coordination with Head Office for the execution of routine activities.
•To arrange medicals of the existing manpower for renewal of their visas.
•Ensure the timely renewal of the manpower security passes, Health Cards and Emirates I.D Cards before their expiry.
•Resource and manpower mobilization for their placement at concerned sites.
•To process visa cancellations and arrange the end service benefits of employees upon completion of their service.
•To handle the petty cash for general admin expense.
•Arrange and process the performance appraisals of employees.
•Handling the distribution of stationary items with in the company offices.
•Ensuring the maintenance of photocopy machines for their effective functioning.
•To maintain the overall telecommunication system of the company offices as well as residential camp.
Worked as Payroll In charge and Time Office In charge
Supervision for GDMS Payroll System at all Descon AMW Related Projects.
Training and Guidance to new users and colleagues for System & Office work.
GDMS System Operating (Access Base software.)
Payroll of AMW Shop and all more than 17 Projects & supplies.(2500 + Strength)
Preparing Final Payments and Look after Mobilization / Demobilization Documents.
Computerization of Attendance and Report to Planning Department.
Maintain Daily Attendance Record / Reports on Site & Office.
Daily, Weekly and Monthly Reports as per Requirement by using GDMS System and Microsoft Office.(Excel, Word, Access & Ms Queries)
Prepare All Type of Strength Reports / Graphs for Works Manager, Administration & Planning.
Prepare Monthly Reports for Accounts Journal Vouchers & Man-hours Reports etc.
Checking and Verifying Project and Cost Centers and Actual Man-hours on Time Sheets.
Other Activities.
Look After All Manual Work in Time Office Time Cards, Time Sheets etc.
Providing New Time Sheets to Direct and Indirect Departments.
Look after Shift In/Out at AMW Shop.
Look After All Matters Related from Time Office.
Look After Personal Files Record.
Look After Mobilization & Demobilization.
Handling and Verifying Expense Claim Vouchers.
Composing Letters and Applications.
Design Different Report Formats for office use.
Attend Telephone Calls on Reception.
Maintain Complain Register.
Drafting and Writing All Incidents Reports.
Issue Security and Visitors Passes.
Independently in charge of Time Office.
Daily Attendance on Site & Office.
Computerization of Attendance and Report to Planning Department.
Daily Time Sheet Entries
Weekly and Monthly Reports as per Requirement.
Record & Complete Procedure of New and Old Employees.
Prepare Monthly Salaries.
Prepare Clearance and Final Payments of Employees.
Design Different Report Formats.
Maintain Leaves Record of all Employees on Project.
Stationary Record and Supply to all Departments.
Maintain Petty/Cash Book.
Preparation of Receipts/Payment Vouchers.
Record & Preparation Monthly Billing.
Maintain Accounts of Payable/Receivable Billing.
Prepare Bank Reconciliation Statement and all Ledgers.
Managed Merchandise Inventory.
Data Entry & Computerization of Financial & None Financial Entries.
Design Financial & None Financial Reports Formats.
Composing Letters and Managing e-mails.
Create Small Application in FoxPro
Got Degree of Bachelor of Arts (B.A.) in 1997 from Punjab University Lahore Pakistan.