Sr. Material Coordinator
DEWA
Total years of experience :27 years, 9 Months
• Verification of purchase request from users and regular co-ordination with local purchase department and user departments to ensure the timely availability of required spares.
• Identify the obsolete inventory with the assistance of user departments and remove the same from inventory as per the established procedure.
• Prepare and review Purchase Orders for the consumables for various plants.
• Daily checking of cycle count analysis to achieve better inventory control.
• Arranging total shut down spares and consumables as per plant demand
• Assist Finance Department in the resolution of problems associated with invoices.
• Monitoring SLA for inbound and outbound deliveries.
• Identify constraints and options on available space and alert the concern to impending issues
• Preparing Inspection delay/status report and send to appropriate end users.
• Ensuring requisite documentation for managing materials spares parts, consumables, and identifying variances.
• Tender evaluation, contract order reviews etc. (Scrap materials)
• New Item Codes creation, description modification in the SAP System (MM01, MM02).
• Creating Stock Transfer Requests for various plants
• Monitoring traceable document control/filing system (Goods receipts are attached to ME23N and Goods Issues are scanned and updated in Central Inventory Folder)
• Conducting Surprise Spot check at various DEWA locations to verify the inventory control.
• Monitor shelf life of Power plant chemicals/shelf life expiry products in stock and reduce inventory wastage.
• Updating Rejected material reports to finance for further action.
• Make sure all the Scrap Materials collected from the site within the timeframe set by the Authority.
• Prepare appropriate Memos and sent to concern departments for the further action.
• Ensure to keep minimum stock of chemicals at the chemical tank preparation areas.
• Ensure updated Material Safety Data Sheets (MSDS) should be available at site/stores.
• Monitoring Monthly chemicals/lubricants leakage checklist.
• Ensure the availability of updated mock drill records and sound level check records, training records, and toolbox talk records.
• To review all purchase requisitions and check available stock in Central warehouse
• Prepare production plans for both finished goods (drill pipes) and semi-finished (mother pipes, Tool joints etc) and purchase raw material items (local/international)
• Update the Raw materials stock status, for both current /new orders.
• Coordinate with Production and Finance department in order to update the Central Inventory Sheet.
• Communicate production dates and finished goods availability to Sales and other relevant departments.
• Update the finance department regarding the delivery details of the raw-materials and payment due dates.
• Visiting the various storage facilities in order to check the storage conditions of the raw- materials.
• Visiting the finished goods yards in order to make sure all stored materials as per the guidelines.
• Prepare the Purchase Orders for the approved quotations in order to book the materials (mother pipes and tool joints) and for the consumables, equipments and spare parts.
• Handles petty cash purchases upon requests.
• Follow-up with suppliers in order to get the timely delivery.
• Follow-up with suppliers on critical and past due deliveries and Prioritizing and expediting orders when deliveries are time critical and urgent
• Update the departments (Sales, Finance and Production) in case of any delay due to Vessel arrival.
• Daily updating the order sheets for the Sales department.
• Shifting the raw-materials from storage facilities to production plants as per the production plan.
• Daily updating the customer feedback messages to the concern departments and send replies accordingly.
• Updating the delivery schedule to the yard staff and provide MCN/ICN list in order to complete the smooth offloading/loading process.
• Send correspondence to the suppliers regarding any damage/reject/shortage of materials report after receiving the material inspection report from production department.
• Updating the ageing reports from time to time in the central inventory sheet.
• Prepare packing list, invoice, delivery advice and certificate of origin and other documents
• Perform monthly random stock take and half yearly complete stock take for the Raw Materials.
• Filing of all reports (MSDS, certificate of conformity, ICN/MCN lists, delivery notes, invoices, inquiries, inspection reports and all other correspondences) and performs all other tasks as assigned by the company.
• Processing Data related to entire Retail Operations through ERP System:
ORION.
• Setting up Documentation procedures to ensure Online Posting of data is
carried at all times.
• Creation of User Groups, Menus, Item Codes & Reports.
• Maintenance of Item Group Master, Customer & Supplier Master.
• Verify documents and advice correction to Users before data processing.
• Assist Purchase team in setting up sales plan based sales analysis.
• Generating MIS reports on, Inventory movement, Promotions & Events,
Aging stock, Sales Reports and other ad-hoc reports based on requirement.
• Attending issues related to document posting.
• Conducting Periodical and Yearend Stock takes.
• Assists in the investigation of inventory discrepancies found during
perpetual and annual stock taking
• Ensuring products and materials are ordered and in stock to meet company
requirements, while maintaining acceptable inventory levels.
• Collect, evaluate, and report data in order to manage inventory
• Conduct training to new entrants about Operation of the ERP system.
• Conducting special training to the Business process team to handle events
like GITEX & DSF
Responsibilities as a Business process staff
• Handling all receipts and issues related to Suppliers and internal stock
transfers.
• Process the entire inventory related documentation through Barcode
Module and maintain effective barcode procedure in retail functions.
• Co-ordinate with other departments like Purchase, Sales and Logistics to
ensure smooth functions of the retail showrooms.
• Generate obsolete items list to the BPM for item code freezing.
• To generate various reports like daily/monthly sales report, ageing items list,
stock movements. etc, depending on the requirement of the management.
• To conduct Random/Yearly Stock-takes and reconcile discrepancies.
• Control quality, availability and neatness of products within agreed standard at all time.
• Achieving sales and profit margins in consistence and continual manner.
• Ensure that the customers’ inquiries and requirements are met efficiently and effectively.
• Ensure that overall store maintained at the highest operation levels and that the safety and fire procedures are strictly adhered.
• Follow-up with warehouse In-charge for stocks, Performing Monthly Stock taking for selected items
• Direct and control all factory staff to ensure that they are properly motivated, trained and developed, and carry out their responsibilities to the required standards and in accordance with health, safety and hygiene standards.
• Organize all production operations to ensure that output and quality targets are achieved.
Develop all necessary policies and procedures to ensure that factory and machineries are
effectively maintained to ensure maximum production efficiency.
• Negotiate contracts with contractors and suppliers to ensure the cost-effective provision of services to the factory.
• Develop effective working relationships with all employees and employees' representatives to ensure the maintenance of harmonious employee relations within the factory.
• Monitor and control the factory budget to ensure that all financial and business objectives are met.
• Prepare, balance, distribute and verify payroll funding requests;
• Reconcile payroll-related activity accounts and interact with accounting to clear reconciling items and accurately maintain payroll data for all group companies.
• Establish and maintain company and employee records including earnings and deductions and audit accuracy of system data. Maintaining good relationship with employees.
• Provide input and assistance for payroll projects; maintain documentation and recommend changes.
• Also accurately maintaining Employees Provident Fund and ESI records
worked as a Quality controller and Act. Shift in-charge, handling various customers' compaints, suggestions and feedbacks regarding voice and typing error kinds.
Assigning jobs to transcribers and QC team for further process,
make sure to meet appropriate deadline of Turn Around Time
Accurately maintains customers' databases