Total Years of Experience: 22 Years, 1 Months
January 2014
To Present
Executive Assistant - PA to Managing Partner
at Levant Law Practice LLP
Location :
Lebanon - Beirut
- General Manager Support:
• Maintain calendar and scheduling;
• Maintain General Manager files and information flow including inbox/outbox, email, mail, etc.;
• Research, filing, document preparation as directed;
• Arranging and organizing travel plans, conferences, business calendar etc.
• Drafting and circulating internal memos to employees and partners.
- Administration Manager Support:
• Prepare, review, format, and proofread for accuracy completeness of a wide variety of documentation such as (board reports, correspondence, memos, forms, website content, etc.);
• Understand and instruct and apply applicable policies and procedures, laws, regulations, and rules;
• Maintain staff calendars including Google calendars, meeting calendars, and others as assigned; organize and schedule meetings;
• Create hyperlinks to preserve professional paper and electronic filing systems. Training staff to compile with filing procedures;
• Organize and maintain various administrative, reference, library items and other files;
• Support Records Management program; identify and process documents for archiving or destruction; maintain and keep current all safe deposit box contents;
• Transcribe, prepare and format minutes of meeting for manager’s approval.
• Respond to clients requests, and resolve complaints.
- Human Resources Support:
• Update and maintain employee evaluation schedule;
• Maintain Worker’s Compensation files;
• Assist in recruitment;
• Prepare pre‐recruitment tests, schedule interviews, process incoming applications.
- OFFICE MANAGEMENT
• Operate and maintain a wide‐variety of office equipment including copiers, fax machines, scanners, computer, binding machines;
• Work and meet with vendors and service providers to keep office systems up to date and functioning smoothly at all times;
• Maintain office furniture and storage layout, suggest improvements, and implement changes as needed or directed.
• Manage office consumables including office supplies, postage system, kitchen supplies, printer and copier supplies, stationary, etc.
• Maintain telephone system (programming, maintenance, repair, training);
• Maintain office infrastructure: Copier (programming, maintenance, repair, troubleshooting, training), Printers (troubleshooting, repair, replacement).
• Maintain calendar and scheduling;
• Maintain General Manager files and information flow including inbox/outbox, email, mail, etc.;
• Research, filing, document preparation as directed;
• Arranging and organizing travel plans, conferences, business calendar etc.
• Drafting and circulating internal memos to employees and partners.
- Administration Manager Support:
• Prepare, review, format, and proofread for accuracy completeness of a wide variety of documentation such as (board reports, correspondence, memos, forms, website content, etc.);
• Understand and instruct and apply applicable policies and procedures, laws, regulations, and rules;
• Maintain staff calendars including Google calendars, meeting calendars, and others as assigned; organize and schedule meetings;
• Create hyperlinks to preserve professional paper and electronic filing systems. Training staff to compile with filing procedures;
• Organize and maintain various administrative, reference, library items and other files;
• Support Records Management program; identify and process documents for archiving or destruction; maintain and keep current all safe deposit box contents;
• Transcribe, prepare and format minutes of meeting for manager’s approval.
• Respond to clients requests, and resolve complaints.
- Human Resources Support:
• Update and maintain employee evaluation schedule;
• Maintain Worker’s Compensation files;
• Assist in recruitment;
• Prepare pre‐recruitment tests, schedule interviews, process incoming applications.
- OFFICE MANAGEMENT
• Operate and maintain a wide‐variety of office equipment including copiers, fax machines, scanners, computer, binding machines;
• Work and meet with vendors and service providers to keep office systems up to date and functioning smoothly at all times;
• Maintain office furniture and storage layout, suggest improvements, and implement changes as needed or directed.
• Manage office consumables including office supplies, postage system, kitchen supplies, printer and copier supplies, stationary, etc.
• Maintain telephone system (programming, maintenance, repair, training);
• Maintain office infrastructure: Copier (programming, maintenance, repair, troubleshooting, training), Printers (troubleshooting, repair, replacement).
December 2004
To December 2013
Administrative Assistant - Personal Assistant to Managing Partner
at Abousleiman & Partners
Location :
Lebanon - Beirut
• In charge of the office management and personnel.
• Receiving and dispatching all correspondence to and from the firm.
• Arranging all preparatory steps necessary for the managing partner to accomplish the engagements saving time on routine work.
• Prepare record, check over and proofread correspondence, invoices, presentations, brochures, reports and relevant material.
• Holding internal staff meeting and producing internal memos and minutes of meetings.
• Serving as a primary point of direct administrative contact.
• Organization of extensive office arrangements (library books, closing binders, offering circulars, etc.).
• Supervising the work of office juniors and assigning work for them.
• Reviewing and amending fee proposals and review of staff’s daily time sheet to ensure proper billing.
• Responsible for the filing of the firm’s transactions’ documents.
• Preparing the firm’s legal files with the court, and typing of all the memoranda in Arabic, and English.
• Updating the laws and circulars files as per the official gazette and the central bank’s issuances, updating the firm’s profile, list of capital market transactions, contacts list, and phone directory.
• Maintaining a daily work agenda for the lawyers and arranging the general manager’s work schedule in addition to following up with lawyers and clients in order to meet the deadlines.
• Setting up and coordinating meetings, conferences and closings.
• Other administrative duties (photocopying, scanning, faxing, setup of documents, operator, courier, travel plans, etc.).
• Maintained confidential files, and supervised and trained junior administrative staff.
• Monitoring inventory, office stock, and ordering office supplies as necessary.
• Updating & maintain the holiday, absence and training records of staff.
• Receiving and dispatching all correspondence to and from the firm.
• Arranging all preparatory steps necessary for the managing partner to accomplish the engagements saving time on routine work.
• Prepare record, check over and proofread correspondence, invoices, presentations, brochures, reports and relevant material.
• Holding internal staff meeting and producing internal memos and minutes of meetings.
• Serving as a primary point of direct administrative contact.
• Organization of extensive office arrangements (library books, closing binders, offering circulars, etc.).
• Supervising the work of office juniors and assigning work for them.
• Reviewing and amending fee proposals and review of staff’s daily time sheet to ensure proper billing.
• Responsible for the filing of the firm’s transactions’ documents.
• Preparing the firm’s legal files with the court, and typing of all the memoranda in Arabic, and English.
• Updating the laws and circulars files as per the official gazette and the central bank’s issuances, updating the firm’s profile, list of capital market transactions, contacts list, and phone directory.
• Maintaining a daily work agenda for the lawyers and arranging the general manager’s work schedule in addition to following up with lawyers and clients in order to meet the deadlines.
• Setting up and coordinating meetings, conferences and closings.
• Other administrative duties (photocopying, scanning, faxing, setup of documents, operator, courier, travel plans, etc.).
• Maintained confidential files, and supervised and trained junior administrative staff.
• Monitoring inventory, office stock, and ordering office supplies as necessary.
• Updating & maintain the holiday, absence and training records of staff.
May 2003
To May 2004
ASSISTANT BRANCH MANAGER
at UFA INSURANCE BEIRUT
Location :
Lebanon - Beirut
• Issuing computerized policies relating to life insurance, medical insurance, and various other policies.
• Call on policy holders to deliver and explain policies, to analyze insurance and suggest additions or changes.
• Confer with clients to ensure that policies requirements are fulfilled
• Perform administrative tasks, such as maintaining records and handling policies renewals.
• Maintaining a daily work agenda and arranging the branch manager’s appointments and following up on his engagements.
• Assisting branch manager in daily operational duties.
• Handling incoming / outgoing calls, correspondence and filing.
• Issue and organize invoices for the operation of the office.
• Verifying good services have been received by clients.
• Respond to clients’ priorities and special requirements.
• Liaising with the company’s main branch to submit policies and obtain coverage.
• Call on policy holders to deliver and explain policies, to analyze insurance and suggest additions or changes.
• Confer with clients to ensure that policies requirements are fulfilled
• Perform administrative tasks, such as maintaining records and handling policies renewals.
• Maintaining a daily work agenda and arranging the branch manager’s appointments and following up on his engagements.
• Assisting branch manager in daily operational duties.
• Handling incoming / outgoing calls, correspondence and filing.
• Issue and organize invoices for the operation of the office.
• Verifying good services have been received by clients.
• Respond to clients’ priorities and special requirements.
• Liaising with the company’s main branch to submit policies and obtain coverage.
December 2001
To December 2002
Sales & Tourism office Manager
at Hamadeh Travel & Tourism
Location :
Lebanon - Beirut
• • Meeting and greeting clients and visitors to the agency.
• Organizing s travel itineraries and accommodation.
• Flight reservation and issuing tickets.
• Involvement in media advertisement.
• Preparing full package tours, and forwarding them to clients.
• Liaising with the airlines, hotels, and clients.
• Reporting to the general manager on the progress and flow of work..
• Organizing s travel itineraries and accommodation.
• Flight reservation and issuing tickets.
• Involvement in media advertisement.
• Preparing full package tours, and forwarding them to clients.
• Liaising with the airlines, hotels, and clients.
• Reporting to the general manager on the progress and flow of work..
July 2002
To December 2002
Order Taker Room Service
at ROYAL PLAZA HOTEL RAOUCHE - LEBANON
Location :
Lebanon - Beirut
• Receiving orders from clients and transferring the orders to the relevant departments as per the client’s queries.
• Issuing purchase orders - invoices using the Gabriel computerized system.
• Liaising with the reception to confirm clients’ check out and other relative details.
• Following up with the F&B and Room Service staff on the delivery of the orders to the clients
• Issuing purchase orders - invoices using the Gabriel computerized system.
• Liaising with the reception to confirm clients’ check out and other relative details.
• Following up with the F&B and Room Service staff on the delivery of the orders to the clients
April 2001
To November 2001
Ticketing & Tourism Department
at Concord Fakih Travel & Tourism
Location :
Lebanon - Beirut
GSA RUSSIAN AIRLINE (AEROFLOT) reservation on Russian airline computerized system, Issuing of tickets, arranging packages all over the world, and assisting the Maldives Council in his managerial office operations.
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