Secretary
ASHGHAL
Total des années d'expérience :14 years, 3 Mois
reading, monitoring and responding to the Director email
answering calls and handling queries
preparing correspondence on the Director's behalf
commissioning work on the Director's behalf
liaising with staff, clients, etc
managing the Director's electronic diary
booking meetings
attend meetings on Director's behalf
writing minutes
taking dictation
planning, organising and managing events
attending events/meetings as the Director's representative
conducting research on the internet
writing reports, executive summaries and newsletters
preparing presentations
preparing papers for meetings
managing and reviewing filing and office systems
reading, monitoring and responding to the Director email,
- answering calls and handling queries,
- preparing correspondence on the Director's behalf,
- commissioning work on the Director's behalf,
- liaising with staff, clients, etc.,
- managing the Director's electronic diary,
- booking meetings,
- attend meetings on Director's behalf
- writing minutes,
- taking dictation,
- planning, organising and managing events,
- attending events/meetings as the Director's representative,
- conducting research on the internet,
- writing reports, executive summaries and newsletters,
- preparing presentations,
- preparing papers for meetings,
- managing and reviewing filing and office systems,
-Receive and screen visitors and telephone calls; respond to inquiries on a variety of matters such as the status of pending cases and organizational rules & procedures.
-Perform a variety of administrative or executive support tasks that are highly confidential and sensitive
-Use a variety of software packages such as Microsoft office, outlook, etc to produce correspondence & documents, and maintain presentations, spreadsheets and database.
-Handle Filing Systems; organize and maintain law libraries, documents contracts and case files.
-Maintain the Legal Affairs ‘s Calendar
-Translation of documents, correspondence & contracts from Arabic to English & Vice versa.
-Schedule and arrange meetings and conferences and notify interested parties.
-Compose routine letters and memorandums, and prepare reports using knowledge of work area instructions and guidelines.
-Assist in preparation and monitoring departmental budget.
-Liaise with staff in other department and with external contacts.
-Develop specific goals and plans to prioritize, organize and accomplish the work.
-Review office procedures and implements necessary changes.
-Ordering and maintaining stationery & equipment supplies.
-Perform related duties as assigned.
