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Noel Sy, Document Controller

Noel Sy

Document Controller ·RDB El Seif Company Ltd.

Philippines

Bachelor's degree, B.S. Biology

Work experience

Total years of experience: 20 years, 1 months

Document Controller

October 2015 - November 2017

RDB El Seif Company Ltd.

Jizan, Saudi Arabia

October 2015 - November 2017

1. Created a Delivery Ticket system to monitor and record rock aggregates deliveries from outside supplier to our project site.
2. Receipt and recording of all precast element deliveries from our Abu Arish factory to our project site in Maharah district (MOI).
3. Data File Maintenance and Reporting of all delivered and installed precast elements of S11 project.
4. RFI and MIR preparation and submission to Main Contractor and Client.

Company industry:
Industrial Production
Job role:
Administration

Executive Secretary (President & Gen Manager)

February 2010 - April 2012

IMAD Company for Trading & Contracting

Khobar, Saudi Arabia

February 2010 - April 2012

* Administrative and secretarial support to General Manager and Construction Managers; responsibilities include correspondence making, coordination of Site Engineers’ meeting and maintenance of documents and reports.
* Preparation and presentation of Company Profile to various clients.
* Project coordination to various subcontractors and supplier; presentation of prequalification and method statement as per Consultant requirements.
* Presentation of Daily Progress Report to the President and General Manager.

Company industry:
Civil Engineering
Job role:
Secretarial

Project Secretary/ Coordinator

February 2007 - April 2009

Binladin Contracting Group

Dubai, United Arab Emirates

February 2007 - April 2009

* Administrative and secretarial support to Technical Affairs Manager and Project Manager; responsibilities include correspondence making, coordination of Site Engineers’ meeting and maintenance of documents and reports.
* Project coordination w/ subcontractors and suppliers; presentation of prequalification and method statement as per Consultant requirements.
* Presentation of Daily Progress Report to the Consultant and Dubai Municipality.
* Database control and updates of all Site Work Inspection Request and Shop Drawings/Materials Approval Form.
* Assigned temporarily at Purchasing Department (Head Office) as database controller and preparation of BCG Purchase Orders.
* Assignment with Consultant's Office (Rice Perry Ellis, Bruce Henderson).

Company industry:
Construction & Building
Job role:
Administration

Administrative Secretary

October 2004 - October 2006

Zamil Operations & Maintenance Co. Ltd.- 2 projects

Eastern Province, Saudi Arabia

October 2004 - October 2006

1st Project- Marafiq, Jubail
Accountabilities:
* General secretarial and communication services to General and Administration Manager; responsibilities include correspondence making, filing and report preparation.
* Arrangement of GM’s schedules & appointments and Minutes of Meeting preparation
* Maintenance of ZOMCO employee database file; updating and processing individual records relevant to leave application, increments, penalties, etc.
* Coordination with Facility Managers and Supervisors to implement GM’s instructions.

2nd Project- Marine Services, Tanajib
Accountabilities:
* Overall secretarial and communication services to Operations Manager, DPA (Designated Person Ashore) and Port Captains; responsibilities include correspondence making, filing and report preparation.
* Processing of (in/out) Seaman’s Clearance; tracking the rotation movements of crew and coordination with ship’s Captain to facilitate efficient transfer of crew.
* Preparation and updating seaman’s resume for ARAMCO evaluation.
* Preparation of ARAMCO (ID, vehicle sticker, gatepass) application

Company industry:
Installation & Technical Services
Job role:
Administration

Secretary/Cashier

September 2000 - August 2002

WorldWide Travel & Tours (Isam Kabbani & Sons Group)

Jeddah, Saudi Arabia

September 2000 - August 2002

Accountabilities:
* Complete secretarial and administrative services to Regional and General Manager; responsibilities include correspondence making, maintaining accurate filing system, presentation and reports.
* Research of materials, preparation and presentation of company profile and proposals to market Company’s diverse and innovative services.
* Undertaking air ticket stock control and efficient track of corresponding sales.
* Handling petty cash, preparing receipt and payment vouchers, refunds and other related documentation.
* Ageing Report and Invoice preparation (fortnight).

Company industry:
Hospitality & Accomodation
Job role:
Secretarial

Secretary/Receptionist

September 1997 - December 1999

Pannesma Co. Ltd.

Eastern Province, Saudi Arabia

September 1997 - December 1999

Accountabilities:
* Complete secretarial, administrative and communication services to Division and Operations Manager.
* Menu preparation and concept presentation with simplicity and elegance.
* Preparing letters, memoranda, circulars and other correspondence pertinent to Company’s procedure and operation.
* Receiving incoming telephone calls and relay of important messages to immediate superior and management.
* Organizing executive meetings and appointments.
* Maintenance of a filing system and safekeeping of important documents and correspondence, profiles, agreements, etc.
* Assisting Business Development Manager in sourcing and preparation of bid documents.

Company industry:
Installation & Technical Services
Job role:
Administration

Document Controller

June 1993 - February 1997

King Abdulaziz Oncology Centre

Jeddah, Saudi Arabia

June 1993 - February 1997

Accountabilities:
* Receipt of Purchase Requisition from various requestors and input of request data into computer for status updating.
* Securing Purchase Order approval from top management and executives.
* Transmittal of Purchase Order to various vendors to expedite delivery of requests.
* Coordination with Materials Supervisor regarding appropriate tagging and safekeeping of delivered items.
* Final documentation prior to submittal to Finance Department.

Company industry:
Installation & Technical Services
Job role:
Administration

Warehouse Supervisor

January 1990 - March 1993

L.G. Atkimson Import-Export Inc.

Philippines

January 1990 - March 1993

Accountabilities:
* Complete warehouse supervision of industrial chemicals; taking into consideration accurate identification and product safety.
* Supervision of unloading procedures of chemical shipment; appropriate tagging, storage and preparation of report pertinent to shipment status such as bad orders, spillage, losses, etc.
* Obtaining appropriate laboratory samples to test chemical purity and safety.
* Complete supervision of repacking procedure from wholesale to retail.
* Accurate record of receipt, sales, losses and exchange of chemical products.
* Coordination with Accounts Department in yearly audit of all items on stock.

Company industry:
Marketing
Job role:
Support Services

Education

Far Eastern University

April 1988

April 1988

Bachelor's degree, B.S. Biology

Philippines

Skills

Project Management
Expert
Project Management
Expert
Customer Service
Expert
Customer Service
Expert
Typing Speed Above Average
Expert
Typing Speed Above Average
Expert
Adobe Photoshop
Expert
Adobe Photoshop
Expert
MS Office (Word, Excel, Powerpoint, Access)
Expert
MS Office (Word, Excel, Powerpoint, Access)
Expert
MS Outlook
Expert
MS Outlook
Expert
MS Frontpage (Web Design)
Intermediate
MS Frontpage (Web Design)
Intermediate
Adobe Photoshop
Intermediate
Adobe Photoshop
Intermediate
Typing Speed (Above Average)
Expert
Typing Speed (Above Average)
Expert
Project Management
Expert
Project Management
Expert
Customer Service
Expert
Customer Service
Expert
Typing Speed Above Average
Expert
Typing Speed Above Average
Expert

Languages

English

Expert

Arabic

Beginner

Memberships

TESDA Massage Therapist NC2

Relaxation Massage Therapist

June 2015

Training and Certifications

Certifications
Career Service - Professional (Civil Service Commission)
Apr 1989

Hobbies and interests

Weblogs, Community Services

I operated a small personal business in 2012 (food cart & photo shop).