Noha El-Seidy

Creative Venture is a boutique production and distribution company that engages in coproducing/distributing successful drama series from the MENA region as well as scripted and non-scripted TV shows.

Responsibilities:

• Assist CEO in marketing/selling series and TV shows to regional TV Channels and other audio/video platforms.
• Work with CEO to create and follow a strict content development and marketing plan for all clients.
• Do initial review of all proposals and contracts to confirm if it is in the business’s interest, highlighting any items for the CEO’s immediate attention before submission.
• Negotiate broadcast and commercial contractual terms with clients.
• Prepare marketing information/material and create creative presentations of the audio-visual content to clients/broadcasters.
• Participate in the formulation and delivery of marketing proposals and strategies.
• Responsible for the content delivery cycle from conception to completion.
• Keep prompt and consistent follow-up with clients and suppliers including but not limited to contracts signature, invoices
settlement, marketing material and episodes’ delivery.
• Maintain and grow a comprehensive data base of clients, suppliers and audio-visual content.
• Act as production coordinator for TV shows produced by Creative Venture; monitor and manage production schedules for timely delivery.
• Ensure that all projects are kept within allocated budgets.
• Collaborate with production managers to meet the needs of cast and crew.
• Manage talent/crew logistics including flight, hotel, visa, transportation and per diem.
• Liaise with government entities to facilitate administration processes such as office rental/insurance, trade license and parking cards renewal.
• Communicate with government entities regarding employee related matters such as residency, work permits and visas as per organization’s requirements.
• Make all travel/accommodation arrangements and complete registration processes for important events such as MIPCOM, DISCOP..etc.

• Work closely with VP performing all administrative and executive duties including but not limited to processing expenses, making meeting arrangements, coordinating events, maintaining records and handling correspondence.
• Coordinate hotel accommodation, restaurant bookings, flight bookings and schedules for VP and his guests ensuring that all expenses incurred are reimbursed in a timely manner.
• Undertake visa-related research and directly contact embassies completing entire processes to obtain required visas.
• Interact with external clients, members and partners on behalf of VP and take actions as appropriate.

• Be aware of current properties/projects within the office to ensure that the best possible service is provided to clients and colleagues at all times enabling queries to be answered elaborately.
• Support daily communication by translation and interpretation of all departmental info and documents.
• Take responsibility for the main office e-mail inbox and switchboard voicemails/messages dealing with them as appropriate.
• Monitor brochures at office entrance and common areas, create an inventory list for them and research collateral in stock.
• Work closely with the residential and marketing departments by creating, collating and reviewing property files in addition to archiving/updating properties on the specialized in-house system to be posted on Knight Frank’s official web page.
• Carry out research on various clients and companies and prepare/file all agency forms and contracts requested to finalize a deal.
• Respond to clients’ inquiries and refer them to other agencies when necessary.

• Support the delivery and management of a range of agreed examinations services to clients and customers in accordance with corporate guidelines and examining body regulations.
• Receive, sort and store confidential exam materials in the specialized exams safe.
• Manage financial transactions through FABS and carry out duties associated with the designated FABS role and other offline systems in line with Essential Finance.
• Inputting all income onto exam spreadsheets to provide input for the examination unit financial plan.
• Deal with first level enquiries and check application forms received have been completed accurately and signed.
• Coordinate events such as exams sessions, business meetings, trainings and candidates’ appreciation ceremonies including event logistics, registration, attendee invitation and materials support.
• Consult with management to ensure that adequate staff members such as exam invigilators are well instructed, and with catering staff to provide selected dishes and refreshments during events.
• Assist in the selection and recruitment process of the Venue Staff, and take full responsibility for contracts issuance prior to each exams session.
• Assist Exams Officer in managing and orientating venue staff, booking and setting up exam venues.
• Provide a professional service that is in line with current legislation and best practice.
• Manage correspondence, filing and archiving of related exams’ data.

• Screen all incoming correspondence and ensure follow-up action on pending issues according to deadlines and priorities.
• Handle all administrative tasks including phone calls, travel arrangements, mail, filing, presentations, photocopying, scanning and faxing.
• Respond to internal and external inquiries concerning a variety of matters such as the status of pending cases, administrative and court rules and appeal procedures.
• Provide Arabic into English translation and vice versa of various legal documents assigned by Legal Head.
• Transcribe dictation, review and type materials such as letters, reports, memos, contracts, agreements, appeals, complaints and general forms in a bilingual manner.
• Devise and update the department's filing system - i.e. create new case files and assign case numbers.
• Keep track of attorneys’ expenses by liaising with the Finance Department till the final approval of travel advances and expense reimbursements is obtained.
• Enter timesheets of attorneys, maintain their calendars and submit to Department Head on a weekly basis.
• Advise staff members when unusual work situations arise or when new procedures are instituted.
• Compile reports which may include office expenditure, staff performance appraisal or monthly case activity.
• Prepare, schedule and attend management meetings in addition to taking minutes of meeting.
• Process sensitive and confidential information in a professional and tactful manner.
• Monitor the accuracy, completeness and timeliness of case processing activities conducted by attorneys.
• Conduct research and assemble information from files, newspapers, journals and other available resources for use by senior managers or corporate lawyers.
• Organize office layout, arrange for necessary repairs, order and distribute supplies of stationery and equipment.
• Take responsibility for the safe box of checks, invoices and contracts.
• Answer phone calls and handle in appropriate manner.

* Establish a positive classroom environment in which students can interact individually or in small groups.
* Communicate effectively with students, parents, co-workers and other professionals.
* Present new topics to children in collaboration with English teachers via discussions and role-playing methods.
* Support children with special needs such as non-speakers of English or those with mental or physical disabilities.
* Observe student performance and maintain individual records to assess progress and attainment.
* Assist in instructing and supervising children in classrooms, laboratories, playgrounds or on field trips.
* Strictly adhere to examination policies; distribute, invigilate and mark examination papers and quizzes.
* Maintain computers in classrooms and laboratories, and provide hardware and software guidance.

* Conduct preconference tasks such as contacting conference Chair Board and attendees.
* Inform other organizers of their working schedule shortly before the event.
* Screen incoming correspondence and assist in the follow-up action on pending issues.
* Register the attendance of chairmen, speakers and attendees during the conference.
* Receive guests and accompany them until they are accommodated.
* Guide foreign guests if the conference includes sightseeing tours.

Assisted in huge conferences such as:
* Cardio Alex Pan Arab 2006, 2007, 2008 - Bibliotheca Alexandrina
* Cardio Egypt - Maritim Congress Hall Sharm El-Sheikh
* 2nd Arab Radiology Conference (ARC) - Bibliotheca Alexandrina