Director of Procurement and Finance
Tetra Tech
Total years of experience :34 years, 11 Months
• Director of Procurement and Finance, Tetra Tech ARD, Initiative to Strengthen Local Administrations (ISLA) Project, USAID, Kabul, Afghanistan, April 2015 - January 2016: As Director of Procurement and Finance, Mr. Khan was part of the Senior Management Team, overseeing finance, procurement, administration, sub-contracts and grants, and directly supervising the admin/finance unit managers (Finance Manager, Procurement Manager, and Grants and Contracts Manager). As a start-up specialist, Mr. Khan was deeply involved in the initial set-up and developed the program manual (policies and procedures).
• Sr. Project Director Finance and Operations, Cowater International, Citizen Engagement for Social Services Delivery Project, CIDA/AusAid (DFAT), Peshawar, Pakistan, November 2013 - March 2015: This project was focused on the health, education, WASH and governance sectors (including gender) in 11 districts of KPK, Pakistan. As Senior Project Director for Finance and Operations, Mr. Khan oversaw 16 implementing partners and short-term local consultants and consultancy firms, being responsible for administration, HR, procurement, logistics, inventory and compliance/audit. He developed the program operations manual, introducing strong internal control systems so as to ensure compliance.
• Project Close-Out Advisor, The Asia Foundation (TAF), Performance Based Governors Fund (PBGF), USAID/DFID, Kabul, Afghanistan, May 2013 - October 2013: Mr. Khan led the close-out process for the US$60 million PBGF program in Afghanistan, including the hand-over of more than 60, 000 asset and inventory items to the Government of Afghanistan and public entities, including 34 Provincial Governor Offices, Provincial Councils, District Governor Offices, public schools and hospitals etc.
• Manager, Program Finance, The Asia Foundation (TAF), Kabul, Afghanistan, April 2010 - April 2013: Mr. Khan managed the Program Finance and Donors Compliance unit for the Asia Foundation in Afghanistan. As such, he was responsible for developing financial proposals, budgeting, financial forecasting, overseeing budget execution, monitoring, and financial reporting, including financial reporting to donors, and compliance. During his tenure, Mr. Khan successfully managed 40+ cooperative agreements, grants and commercial contracts funded by USAID and/or other USG agencies, DFID, AusAid, CIDA, the EU and various EU countries.
• Sr. Administrative Advisor, The Asia Foundation (TAF), Kabul, Afghanistan, September 2009 - March 2010: Before being promoted to the manager position (see above), Mr. Khan worked as Senior Administrative Advisor for the Asia Foundation in Kabul. In this capacity, he streamlined and reorganized TAF’s administration, finance and procurement units and the related policies and procedures so as to ensure compliance and optimal use of resources, including human resources. As such, he revised and prepared job descriptions and re-designed the local salary and compensation structure. He was also instrumental in starting up two major donor-funded programs for the Asia Foundation: the Ministry of Agriculture, Irrigation and Livestock Change Management project (MAIL-CM) and the Performance Based Governors Fund (PBGF).
• Director of Finance and Operations, DAI, FATA Capacity Building Program, USAID Peshawar, Pakistan, Mar 2008 - August 2009: As Director of Finance and Operations, Mr. Khan oversaw Finance, Grants, Administration, Security, Procurements, Human Resources and IT systems. The grants were focused on CSOs and NGOs, for which Mr. Khan developed the Grants Manual and related policies and procedures. Mr. Khan also developed security guidelines and emergency evacuation plan.
• Director of Operations and Grants, Districts That Work Project (DTW), USAID, Islamabad, Pakistan, November 2006 - February 2008: Responsible for administration, procurement, HR, grants management, Security and IT. The grants were for government line departments as well as related public institutions for procuring materials and equipment, and for rehabilitating civic institutions. Mr. Khan developed Operations Manual, Security Manaual and Guideline
• Field Administrator, Oil and Gas Field Station, managed and funded by MOL Pakistan Oil & Gas Co. Karak, Pakistan, September 2004 - November 2006: As Field Administrator, Mr. Khan was responsible for land acquisition, community issues, liaising with authorities and local administration, and all administrative functions of the company at field level including residential accommodation, transportation, messing, catering services, finances, local purchases and sub-contracts.
Operations Manager, Pakistan and Afghanistan Field Offices, Save The Children (US), various donors, Islamabad, Pakistan and Kabul/Mazar-e-Sharif Afghanistan, June 2003 - September 2004: Responsible for administration, HR, IT, procurement, logistics (incl. warehousing) and security. Beside his organizational responsibilities for Save the Children, Mr. Khan also volunteered for, and was appointed as, the Security Focal Person for all international NGOs (around 35 INGOs) based in Islamabad, Pakistan
• Project Officer, Canadian Culture Orientation Program, funded by the Canadian Immigration Department, Islamabad, Pakistan, February 2001 - May 2003: Worked with the International Organization for Migration (IOM); in charge of organizing and conducting orientation programs and assisting emigrants in departing for Canada.
Finance and Administration Manager, Cowater International, Social Action Communication Project, CIDA Islamabad, Pakistan, November 1999 - January 2001: Finance, administration, HR, procurements and logistics. Gained experience on the SAP ERP system.
• Administrator/Coordinator, Barani Area Development Project, Asian Development Bank, Peshawar, Pakistan, March 1994 - October 1999; As Administrator/Coordinator for the ADB, Mr. Khan was responsible for all administration, liaising and coordination with line departments, NGO/CBOs, budget control, procurement, and field expenditure. He also assisted implementing partners (e.g. DAI Pakistan) in submitting their invoices to the Government of Pakistan. Supervised two field survey teams (4 and 6 member teams); Kohat and Karak Socio-Economic Survey of Barani Area Development Project, and Socio-Economic & Beneficiary survey of the urban services provided by the Project Management Unit under ADB Assistance (Peshawar Ring Road, Area Up-gradation & Trunk Sewerage of Gulbahar, Solid Waste Management Mardan and Water supply scheme at Abbottabad).
• Director Support Services, Afghanistan Agriculture Sector Support Project (AASSP), USAID Peshawar, Pakistan and Afghanistan, September 1990 - September 1993: In this position, Mr. Khan was responsible for organizing all administration and general services to all project offices, which included offices Islamabad, Peshawar, Quetta (Pakistan) and inside Afghanistan (Kandahar, Paktia, Paktika, Logar, Ghazi). As such, he was responsible for organizing HRM and payroll for more than 500 national and international employees. In addition, Mr. Khan monitored field activities and was responsible for procurement of equipment, furniture, machinery, commodities, warehousing, stores (e.g. wheat and maize seeds, fertilizer, etc), and onward transportation to almost all parts of Afghanistan. During the First Gulf War, he was acting Project Manager/Chief of Party for the Afghanistan Agriculture Sector Support Project for six months and succesfully managed the project in difficult circumstances.
• Financial Analyst/Information System Manager, USAID, North West Frontier Area Development Project, Swabi, Pakistan, April 1988 - May 1990: In this capacity, Mr. Khan worked as a USAID direct hire staff member, and was assigned management responsibility for the US$40m North West Frontier Area Development project. He successfully developed and managed an infrastructure database, including 1100 infrastructure projects (schools, hospitals, wells, irrigation channels, rural roads, WASH facilities, etcetera).
• Manager Finance and Administration, DAI, North West Frontier Area Development Project, USAID Swabi, Pakistan, April 1984 - April 1988: Prior to the above position, Mr. Khan worked for DAI on the same program, where he was responsible for administration, finance, procurement, compliance, expenditure monitoring, donor invoicing, etc.
• Admin/HR Officer, General Electric (Canada), Tarbela Dam Project, CIDA, Tarbela, Pakistan, April 1980 - November 1983: Mr. Khan first job was as admin/HR officer for General Electric (Canada) for the Tarbela Dam Project (construction and installation of 4 power generation units). His responsibilities included administration, logistics, overseeing the work camps, warehouses and human resources.