Norminette Cabredo

 Reporting directly to CEO and provides administrative and personal assistance
 Managing daily office activities and work distribution
 Acting as receptionist, welcoming guests, answering phone calls and company enquiries
 Organize CEO’s business travel matters (hotel, ticket & visa if needed)
 Handling the company’s petty cash; ensuring the accuracy of entry in sequence in excel file and hard copies (receipts and invoices), send report to accounts and request for replenishment
 Monitor and arrange company stationery supplies
 Facilitate the recruitment process; coordinating with recruitment agencies, applicants and AGS Management
 Prepare offer letter of the shortlisted candidates and administering on-boarding processes
 Closely coordinate with PRO regarding employment visa processing (new, renewal & cancellation) and other legal documents
 Make plans, request and liquidate PRO fund
 Prepare employee’s financial settlement like annual leave and final pay (Resigned, Terminated or EOC)
 Assist in payroll preparation by providing relevant data like absences, leaves and other adjustments
 Arrange and update (if needed) the evaluation form every six months. Create evaluation summary and list of employees qualified for salary increment to be forwarded to CEO for approval
 Monitor and process the renewal of insurances (Workmen Compensation, Public Liability, Medical) and AGS Car Fleet (Insurance and Car Registration)
 Facilitate the application and issuance of employees bank account, medical insurance and RTA Vendor ID
 Calculate overtime based on approved overtime hours
 Maintain & update HR database, employee records (soft & hard copies)
 Properly monitoring and recording employees annual leave, sick leave and ticket allowances etc…
 Ensure proper filing of all company documents and records, electronic files and hardcopies
 In-charge in monitoring and payment of company utility bills; office and staff accommodation

 Overall in-charge of the Reception Area that provides excellent customer service
 Handles switchboard (PABX lines) operation; screens and directs call to all concerned parties
 Handle customer enquiries
 Responsible in handling and disbursing petty cash fund
 Prepare computer-generated statement of accounts on daily basis
 Prepare invoices/ Quotations to the customer
 Managing the showroom in the absence of Salesperson
 Coordinate with couriers and track shipments
 Maintain and update staff personal profile and records
 Maintain data on all company purchases and other operational expenses
 Prepare and coordinate LPO’s for the suppliers with regards to the ordered goods status and availability
 Takes full responsibility over proper filing and safekeeping of all company documents and records
 Coordinate to PRO for company’s legal documents (employment visa to new employees, Trade License renewal and other papers…)
 In-charge of company utility bills and office supplies
 Transmit information or documents to customers / suppliers using computer, email, courier or fax machine
 Assist the chief accountant in generation of statement of account, sending and calling the customer to settle their outstanding balance
 Facilitate the preparation and distribution of cash salary
 Prepare Statement of accounts and follow-up the payments to the customer
 Arrange travel matters for employee and company executive
 Reports directly and provides administrative assistance to the General Manager

 Act as Workshop Coordinator for 4 months while in-charge is on leave:
Duties & Responsibilities include:
 Facilitates distribution of workload to all personnel in the workshop
 Ensures that boats for repair are delivered on the committed timeline
 Motivate and support workers in the workshop to provide excellent performance
 Coordinate job orders with mechanics/technicians and provides customer’s updates on the progress of work
 Ensures that job orders and customers specifications are met and that items are in good running condition before delivery is undertaken.