Sr. Procurement Officer
Methanex
Total years of experience :20 years, 8 Months
Procurement
• Obtain and evaluate offers/bids and prepare commercial evaluations.
• Negotiate Purchaser Orders Terms, to ensure cost effectiveness and best commercial conditions.
• Prepare status reports for all purchasing activities.
• Expedite orders production and delivery to ensure punctual delivery of orders and services.
• Monitor invoicing and payment status to ensure smooth payment process and maintain vendor partnership.
• Handle claims, and resolve disputes with vendors, to the best interest of the company.
Contract Management
• Manage Tendering activities for service/supply contracts.
• Issue Tender documents and Request for Quotations in accordance with the company procedures.
• Analyze offers and make recommendations based on commercial evaluation.
• Negotiate contract terms.
• Prepare draft contracts, based on approved standard templates.
• Handle payment schedule as per agreement.
Sourcing
• Conduct market survey for registering new vendors to expand the company’s approved vendor list.
• Conduct pre-qualification of new vendors in accordance with company’s procedures.
• Evaluate vendors performance regularly, ensuring the service level.
• Build alliances with various vendors to ensure smooth plant operation.
• Establish better credit facilities with vendors/contractors, to minimize risk on company.
Shipping
• Issue Request for Quotation to shipping agent and select shipping mode for each transaction to ensure cost effectiveness and on-time delivery.
• Manage the collection of the goods between the vendor and the freight forwarder to assure smooth collection and safe arrival at port.
• Obtain shipping documents form freight forwarder and review for completeness.
• Manage documentation handling between the freight forwarder and the customs broker.
• Revise freight forwarder invoices and handle its payment with finance team.
• Prepare daily shipping status reports to keep stakeholders informed.
Custom Clearance
• Manage customs clearance activities for all inbound shipment and prepare all governmental documents.
• Revise custom duties and sales taxes calculations.
• Handle customs duties payments and sales taxes with finance team and with customs broker, promptly, to avoid delay penalties.
• Organize for shipment delivery and transportation to site and notify related departments of shipment arrival.
• Audit customs broker invoices, review its expenditures against signed contract and official governmental receipts for payment authorization.
• Handle items export and prepare invoice and packing list for outbound shipment.
• Manage shipment collection after finalizing all needed customs authorities documents and approvals for export.
Responsible care
• Demonstrate RC behavior to achieve Company Responsible Care KPI’s by:
• Comply with Site safety rules, policies and procedures.
• Strictly use job-related PPE for self (and subordinates when applicable).
• Adhere to work permit system (WSCS) while performing any work/activity within sites.
• Commit to all RC initiatives such as Training, Health Checks, Industrial Hygiene Programs, Ergonomics program, Walk Downs, Audits…etc.
• Cease immediately any work/activity should it be threatening or has the potential to threaten lives, Environment or Properties.
• Properly use all performance improvement related systems (IMS, , IMPACT, PSM…etc.)
• Researches market and alternative procurement strategies to support complex procurement (e.g. alternative service delivery, green procurement and aboriginal procurement) planning for business programs and identifies opportunities for improved services and/or cost efficiencies.
• Identifies and recommends procurement options to meet program needs; conducts cost/benefit analysis to identify alternatives; identifies risks/issues and plans for contingencies.
• Determines appropriate solicitation strategies and methods for non‐routine procurement and prepares solicitation documents that translate program needs; and develops consultation processes.
• Provides specialist advice, decision support and policy interpretation to executive, staff and external stakeholders (i.e. contract performance issues, enforcement of contract terms and resolution of issues).
• Ensures decision‐making processes comply with company and government policies and standards.
• Develops negotiation plans, mediates differences and negotiates outcomes (i.e. contract terms or amendments).
• Writes contracts and schedules, develops draft custom contract clauses for approval by legal counsel and develops and implements company templates and other procurement tools.
• Analyzes data (e.g. contract statistics, volume, enhanced supply opportunities) and prepares complex reports for targeted audiences (e.g. contractor, executive, stakeholders).
• Collects information regarding vendor complaints and drafts a response for review and approval.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with the company rules and regulation.
• Ensuring the adequate supply of all required materials, components and equipment.
• Regularly contacting suppliers to renegotiate prices.
• Using Company’s purchase order system (Mainpac) to place local & international PO.
• Monitoring delivery times to ensure they are on time.
• Responsible for placing global orders through vendor catalog or special request & tracking delivery process.
• Identify client’s needs and offer appropriate solutions.
• Reporting cost savings for the company.
• Stay updated on product information, new products, and product changes.
• Involved in reviewing & updating / amendment contracts with vendors.
• Managing the procurement supplier relationships for the company.
• Monitor and report vendor performance to purchasing management.
• Investigate need for change orders, cancellations, price adjustments, or other adjustments on invoice discrepancies or unsatisfactory shipments as identified by accounting or stores.
• Expedite new and existing purchases on requests. Review and update backlog of open purchase orders daily.
• Helping to source alternative items for buyers and customers.
• Register suppliers.
• Ensure that all vendors commit with the procurement terms & conditions along with company policy & regulations.
• Resolving disputes and claims with vendors and suppliers.
• Liaison with finance department for timely payment of invoices.
• Arrange collection of Co. local orders using either Rented or Owned fleet with an efficient way by consolidating deliveries according to orders weight, dimensions and addresses.
• Collection for oversized and special shipments that needs a special treatment and necessary permits.
• Shipping all co. foreign orders via Air or Sea Freight according to co. needs with best world prices.
• Planning and scheduling routes and load scheduling for all company vehicles, heavy equipment’s and trucks.
• Allocating and recording resources and movements on the transport planning system.
• Ensuring all partners in the supply chain are working effectively and efficiently to ensure smooth operations.
• Handle renting all types of trucks and heavy equipment (Short / Long term contracts)
• Directing all transportation activities.
• Monitoring transport operations and costs.
• Monitoring the quantity, cost and efficiency of the movement and storage of goods.
• Analyzing data to monitor performance and plan improvements and demand.
• Allocating and managing staff resources according to changing needs.
• Analyzing logistical problems and producing new solutions.
• When managing warehouse or transport staff, the role may also include:
o Implementing health and safety procedures.
o Motivating other members of the team.
• Responsible for the purchasing department; that handle all communications & deals with foreign suppliers.
• Preparing the specifications, term and conditions book for limited or International tenders.
• Negotiate with foreign suppliers to reach their bottom price offered to us.
• Preparing the supplier's contracted agreement.
• Opening letter of credit favor of supplier based on the contracted terms and conditions.
• Auditing letters of guarantee issued by the supplier (Bid, Advance Payment, Performance Bond).
• Attending international Bids, Tender, Bargain and auction sessions on behalf of Alexandria Container & Cargo Handling Company.