Sales & Purchase Coordinator
AlRuqee Group
Total years of experience :12 years, 8 Months
Helping the sales team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality, up-to-date support material.
Handling urgent calls, emails, and messages when Sales Representatives are unavailable, answering customer queries, informing them of delays, arranging delivery dates, and scheduling marketing events.
Handling orders by phone, email, or mail and checking the orders have the correct prices, discounts, and product numbers.
Inputting orders, ensuring they are processed according to customer requirements, and ensuring all orders are accurate and delivered on time.
Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
Developing and maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.
Research and evaluate Suppliers based on cost and availability.
Negotiate and re-Negotiate new and expiring contract with Suppliers and also evaluate Supplier Performance.
Prepares Purchase Orders and place the Orders by verifying specifications and price obtaining recommendations from Suppliers for substitute Items.
Utilize web-based ordering systems of various vendors and perform research to find alternate sources of supply.
Tracking the progress of all shipments and addressing if there is any problem.
Work closely with departments to monitor vendor performance regarding quality, cost and delivery.
Compile, maintain and file all physical and computerized reports, records and other documents required.
Expedite Orders to ensure they meet the Customer’s needs.
Assist Manager in maintaining Vendors list, product information and Purchase Order records.
Prepare Payments request and submit to finance department for generating the Supplier Payments.
Keep monitoring and updating Suppliers Statement of Accounts and submit reports to manager on monthly wise.
Provide excellent customer service and maintain a good relationship with suppliers.
Increase sales volume through negotiation of special events.
Record day to day financial transactions and completing the posting process through
bookkeeping.
Verifying that transactions are recorded in the correct day book, supplier’s ledger,
customer ledger and general ledger.
Tallying cash in hand at the end of the day shift and planning for bank cash deposit.
Preparing balance sheet and income and loss statement at the end of month.
MTM resetting for valuing position and determining profit and loss.
Transfer fund to company particular bank accounts.
Transfer withdrawal fund to client bank account.
Prepare Daily, weekly and monthly reports giving status details of
every transaction.
Upload bills, receipts, cheque in net ledger for every transactions.
Deposit fund in company bank account for salary payments.
Give detailed report to management.
Sell retail products and goods to customers.
Receive payments from customers.
Check stock and order products and pay company bills.
Calculate total payments received during a time period and
reconcile with total sales.