Executive Assistant
HP - United Arab Emirates
Total years of experience :17 years, 2 Months
• Performing complex secretarial duties and compiling reports
• Arranging regular executive meetings and finalizing logistics
• Attending executive meetings and circulating minutes
• Finalizing presentations and agendas for all executive level meetings
• Managing complex calendars
• Filling confidential legal documents, contracts and agreements
• Organizing special events as assigned
• Managing complex and frequently changing travel schedules
• Processing cash and credit card expenses and insurance claims reimbursements
• Performing day to day supervision of HR functions assigned to the HR VP office
• Performing complex and confidential secretarial duties and maintaining sensitive
information
• Supporting the HR department in the annual employee review process
• Circulating organizational announcements
• Assisting with team building initiatives and maintaining organizational culture and
employee morale
• Managing HR VP complex calendar
• Managing HR VP and HR team travel reservations and visa requirements
• Organizing monthly HR council meetings and finalizing presentations and agendas
• Processing cash and credit card expenses and insurance claims reimbursements
• Working closely with the sourcing team and finalizing purchase orders
• Acting as office manager when required
• Managing salesforce database and generating reports to higher management
• Managing complex calendars
• Working closely with the marketing director and finalizing yearly marketing plan
• Conducting market research, collecting data, and successfully generating sales
campaigns
• Managing cash, credit card and insurance claims reimbursements
• Filing confidential documents, sales proposals and contracts
• Coordinating and managing corporate events, conferences, trade shows and
private VIP events
• Insuring smooth operations of the admissions office
• Finalizing admission approvals and preparing offer letters
• Organizing and attending student recruitment events in Dubai and Abu Dhabi
• Organizing students induction, workshops, seminars, and graduation ceremony
• Finalizing students and academic committee travel reservations during workshops
• Launched campus library and regularly ordering books and study materials
• Conducting programme feedback sessions and generating final reports to higher
management
• Coordinating with the head campus for receiving study materials and degrees
• Insuring smooth operations of the student office
• Answering phone calls, emails and walk‐in inquiries
• Processing academic forms, (transfer, withdrawal and interruption)
• Finalizing exams timetable and conducting invigilation
• Finalizing academic timetable and seminars groups
• Working closely with the career department and organizing career counseling
sessions
• Organizing annual events such as global day, talent show and sport competitions
• Conducting academic feedback sessions and generating final reports to higher
management
• Liaising with head campus for sending exam papers and course works and
receiving degrees