HR & Admin Manager
KBW - LITEON
Total years of experience :23 years, 0 Months
- Plan and organize recruitment activities using internal and external sources.
- Assist in establishing new policies and procedures for ESCO
- Facilitate performance appraisal cycle and porivde support for team leaders.
- Handling all personnel matters and monitoring employees attendance, overtime, leaves, payroll, compensation, and benefits.
- Processing with contracts and renewal of contracts for new and current employees.
- Handling company financial issues, procurement and monitoring logistic activities.
- Handling internal support, general affairs & adminstiration activities
- Handling work & resident permits for foreign employees.
- Handling social security, income tax, and company registration and certificates with government parties.
- Preparing Annual Budget for company and processing quarterly budget review and monitor cash flow.
- Handling fleet management and coordinate with project managers according to field work plans.
• Develop and deploy strategy in an area of talent acquisition & development. Develop, maintain and ensure execution of recruitment & employer branding policies, procedures or guidelines.
• Plan and organize recruitment activities using internal (including referral) and external sources. Ensure transparent, quality & professional as well as effective time-to-hire staffing.
• Conduct professional assessment of internal and external candidates for open positions. Initiate professional recruitment agency search and partnering to involve for senior or specific positions as may be necessary.
• Provide full support to hiring managers on the recruitment & on-boarding processes and formalities as well as facilitate decision making.
• Organize the whole range of training & development activities: conduct TNA; provide quality and fit-to-the-purpose tools & activities. Conduct in-house programs and provide facilitation support as may be required.
• Support & facilitate performance appraisal cycle and conduct activities to ensure discipline, quality of use as well as provide training support for newcomers and newly appointed managers.
• Take responsibility for staffing and developing a direct report as well as provide support & development solutions, tips to peers.
Human Resources Functions:
- Preparing manpower plan and bugdet according to strategic plan, monitoring staffing and maintains manpower records.
- Following recruitment process, preparing tests for clerical and administrative posts.
- Participation in interview panels and making selection decisions.
- Following up and preparing induction and on-job training programme
- Preparing training needs assessment and set training plan for departments staff and following up the implementation of the approved training plan.
- Set objectives and KPIs for administrative staff and monitoring performance evaluation process.
- Coaching managerial staff to implement performance management system, and review performance appraisals.
- Monitoring employees leave records, compensation and benifits.
- Handling and follow up employees cases in terms of medical insurance issues, and service accidents.
Administrative Functions:
- Directing and supervising the administrative work of the Department including finance, personnel administration, and supply matters
- Prepares the departmental operating and project budget estimates and controls expenditures thereunder.
- Initiatiating correspondence of administrative and financial nature and prepares regular and periodic administrative reports.
- Collecting, compiling and analysing statistical data related to the Programme; maintains up-to-date records and files on the Department’s activities and staff.
- Monitoring fleet system and vehicles monthly fuel comsumption
Procurement Functions
- Handling end to end procurement cycle activity, obtaining offers from vendors, evaluate and negotiate prices with vendors, and preparing contracts.
- Participate at tender committee to evaluate offers and terms.
- Reviews bills received to ensure their accuracy and conformity to contract terms.
- Ensures the provision of various supplies and maintains appropriate records thereof.
Project management:
- Responsible and accountable for the coordinated management of multiple related projects directed toward establishing new branches offices and other organizational objectives
- Manage cost, schedule, and performance of component projects, while working to ensure the ultimate success and acceptance of the program
- Maintaining up-to-date records of the Department’ projects and prepares progress reports on the implementation of funded project.
Study project’s need and preparing gap analysis
Set goals and preparing action plan
Managing project team, segregation duties and follow up work flow
Define and solve problems
Submit weekly progress reports
Participate in establishing systems and procedures
Established system and procedures for Resources division (Resources Project)
Prepared organisation structure, and participate in preparing the job descriptions for employees.
Duties included but not limited to the following:
Follow up the inquiries from the issuing stage till awarding the order.
Preparing orders & following up shipping till awarding the goods.
Monitoring vendor shipments.
Follow up & solving problems related to the shipping.
Preparing coasting for goods.
Preparing sales, stock and purchasing reports.
Preparing monthly stock plan.
Preparing invoices for local sales & delivery notes.
Follow up payments with the customers.
Preparing turnover figures, monthly, half-annual & annually.
Participate in establishing a procedure for orders & filling systems.
Established a record system in order to simplify presenting data, implying all needed information for orders, sales, and stock.
Duties included but not limited to the following:
- Follow up administrative needs and daily work with all departments.
- Handling all Personnel matters; Ensure all activities related to employees from recruitment, termination, vacations, leaves and warnings are performed in a legal and accurate fashion.
- In coordination with the Training Manager and other Department Managers, manage all training related activities
- Interview new employees and needed candidates.
- Assisting in establishing and building internal systems.