Administrative Director
digital Asset management
Total years of experience :7 years, 1 Months
Overseeing day-to-day operations in the company
Control the operational activities in other branches as Russia and Kazakhstan
Developing organizational policies.
Developing long term marketing, operating and budgeting plans
Managing administrative budgets.
Hiring, training, dealing with procedures related visas for employees
Negotiating contracts and agreements with new clients and vendors
Maintaining corporate relationships.
Monitoring operating expenses.
Liaising with HR, Legal, Marketing, and other departments.
Updating executives on business performance.
Distribute responsibilities of employees.
Help to Structure and scale company departments.
Preparing contracts, agreements, MOU, NDA, Employment offers
Inform staff of professional development opportunities, revisions of policy or procedures, and personnel changes through written or electronic communications.
Research potential investors through websites, social media, databases use all the sources to improve company income.
Cooperating with all the departments including Marketing, Finance, Legal departments etc.
Supporting the GM and EM with all mangemant meetings in relation to Business Plan development.
Undertaking key streams of work in relation to Business development.
Undertaking project management work as required by the business.
Identify new business opportunities by developing new, effective strategies for entry into new market area within oil and gas sector and provide the company with vendor database to assist in improving the business performance.
Preparing and managing Company contracts/agreements and MOU.
Day-to-day management of the GM’s diary and manage, coordinate and maintains calendar of GM including appointments, meetings.
Typing, compiling and preparing reports, presentations and correspondance
Responsible for organizing GM travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules.
Secretarial support for meetings agendas, preparing minutes, communicating meeting reminders, confirming venues.
Writing and distributing comprehensive minutes and action points to all members post meeting.
Manage projects and follow-up with team members and update the GM for the progress.
Liaising and developing effective systems for the GM with MOPC (Yemen, Oman, Dubai) and World Link (Yemen, Oman, Dubai) and planning to ensure the smooth operations of the business.
Identifying new sales leads.
Pitching products and/or services.
Maintaining fruitful relationships with existing customers.
Researching organisations and individuals online (especially on social media) to identify new leads and potential new markets
Contacting potential clients via email or phone to establish rapport and set up meetings.
Planning and overseeing new marketing initiatives.
Attending conferences, meetings, and industry events.
Preparing PowerPoint presentations and sales displays.
Contacting clients to inform them about new developments in the company’s products.
Developing quotes and proposals.
Negotiating and renegotiating by phone, email, and in person.
Developing sales goals for the team and ensuring they are met.
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary.
Perfect