Project Coordinator
Al Khatab Auto Spare Parts LLC
Total years of experience :12 years, 3 Months
• Preparation of new Suppliers list on a quarterly basis.
• Taking queries and tracking rare parts for vehicles and making sure orders are completed on time.
• Resolving issues.
• Ensuring we provide the right service/product with best quality at the right time to our customers.
• Quality check
• Receive and process parts from distributors, check merchandise received against purchase invoice.
leading the project team and coordinating the project:
• Implementing the agreed action plan to agreed standards and guidelines
• Regular coordinating for all project related matters
• Ensuring effective preparation and delivery of all project events and meetings and production of all necessary documentation.
• Responsible for effective flow of information between team members and participants in project activities.
• Ongoing evaluation of project activity and reporting on project progress to CEO.
• Participation at conference meetings.
• Organize meetings, update project schedules, inform necessary parties of deadlines.
• Attending corporate meetings.
• Creating project, management calendar
• Receiving project documents and compiling a summary that includes a project plan, target date and list of responsibilities and responsible person.
• Responsible for gathering the information to coordinate a project.
• Project - Identifying software systems for online inventory and billing system.
Inventory management and updation
Streamlining purchase with respect to sale and current inventory.
Risk and performance analysis.
• Preparing quotations as per enquiry
• Assessing project requirements
• Able to understand catalog and quote accordingly
• Verifying stock available for delivery and scheduling deliveries
• Discussing and approving to budgets, quality, time scales and specifications with clients and senior manager.
• Recording daily business and filing documentation.
• Preparing purchase orders by verifying specifications and price. Obtaining recommendations from suppliers for substitute items.
• Problem solving
• Strategizing different plans and price planning
• Management of WPS systems
• Yearly renewals of agreements
• HR (visa filing, tracking their record)
• Smooth daily operations
• Projects - Inventory updation and management.
Artemis Hospital: Executive Medical Services (July 2012- September 2013)
• Ensuring coordination between doctors and patients in Internal Medicine Dept. Also ensuring patients in need of immediate care are able to see the doctor without delay.
• Scheduling, checking status and directed inpatients and outpatients. Managing patient calls, messages, and emails/fax. Managing Admission and discharge formalities.
• Verifying insurance coverage with patients and coordinating with the Insurance Department.
• Updating and managing patient records on a daily basis and generating several reports. Performing Audits.
• Complaint recording, handling and resolving disputes (IPD/OPD) within SLAs.
• Daily inspection of executive suite floors according to Quality standards and generating Quality Reports.
• Coordinating with different departments to help in smooth functioning of OPD/IPD Patients.
• Homecare (Flagship program) - Single Point of contact (108 bookings- Physiotherapy, Phlebotomy). Responsible for- healthcare service, resource alignment, equipment and medicine availability, revenue, Inventory, Complaint Management, Process Improvement and Quality Management
• Managing several critical corporate accounts with excellent feedbacks.
• Conducted Awareness workshop on JCI and NABH.
I worked as a HR Recruiter for some top notch US based clients. My job involved the following:
• Handling candidates and their queries regarding jobs for our US based clients.
• Writing Booleans for sorting out resumes of the suitable candidates for a wide variety of US based jobs.
• Working and updation of Officer (software) which was a customized software for all recruitment related activities like sorting suitable resumes based on user defined Booleans, sending auto-notifications etc.
• Checking 15 page resumes and calling respective candidates for jobs.
• Send agreements regarding jobs to interested candidates.
• Handling shortlisted candidates’ queries and further processing related to fixing up interview with clients, reference checking and candidate profile submission.
• Handling group email accounts of the company to send auto notifications and replies to candidate queries related to job openings.
• Salary Negotiation with respective candidates.
• Guiding candidates to shortlist jobs which were most suited as per their qualifications and professional profile.
• Completion of various pre-requisites and formalities as per the client requirement for hiring the shortlisted candidates.
• Worked on microsoft excel, microsoft word and microsoft outlook.
• Updated customers information in officer software as well as the clients server.
• Handled sensitive customer information.
• Keeping the team members and head of the company in sync by sending out daily status reports and MOM of all teleconferences.
• Searched for resumes on yahoo job search site and called suitable candidates.
• Working on Agile System servers for recruitment related processes.
• Feature testing of Officer which was a locally developed recruitment suite software and pointing the errors to the development team for correction.
• Contributor in process improvement.
Project Management Professional with a good standing in the certification from PMI
GPA - 8.6. Completed Project on cloning of GFP gene into a vector system using recombinant DNA technology followed by purification and physical properties. Completed Project on Magnetosomes.
Completed 15 days diploma course in Plant Biotechnology from Bangalore. Attended 1 month full time internship at Sushrusha Govt. Hospital, Mumbai in Microbiology Lab, Biomedical Instrument handling, Pathological Lab and Biochemical Lab. Participated in various inter college debates, essay writings, Quizzes. Participated in Drama clubs. Was a member of the choir club.
A 15 days diploma in Plant biotechnology where a lot was taught. Tissue culture, diseases etc.
Taken part in ARAB REGIONAL PAINTING COMPETITION. Secured 72% marks in ARAB REGIONAL GENERAL KNOWLEDGE TEST. Participated two consecutive years in Terry fox run marathon for cancer. Actively involved in environmental conservational activities since school level. Stood among top 40% candidates in mathematics Olympiad in intermediate level. Secured a bronze standard medal for international award for young people from duke of Edinburgh. Volunteered in K9 friends.
