Ola Al-Fayez

Reporting directly to the Area Coordinator.

- Managing the implementation of ACTED partners` FLS With budget of 1+M USD and following up on various activities (MSMEs, KG, CFW, Food Voucher, NFI) in different projects for different donors with different partners.
- Managing a capacity building project through partners to local CSO’s by providing trainings based on baseline GOCA results and providing them with grants based on the regression between baseline and midline GOCA scores.
- Requesting and reviewing monthly reports from IP’s for donors, internal and clusters in collaboration with the partner field staff.
- Finalizing needs assessment and proposals of FSL activities.
- Prepare and follow on the work plan and time schedules for implementation of the FSL activities.
- Ensure FSL activities are on time, target, and budget, using effective M&E systems to reach desired impacts.
- Conducting workshops with implementing partners and designing the agenda.
- Conducting KOMs for new projects with IP’s in different bases.
- Troubleshooting any unforeseen challenges during the project implementation.
- Design trackers and follow-up tools to support in forecasting monthly cash requirements.
- Contribute to the development of Procurement plans by providing a review to the BoQs and OFs and following with the IPs on sharing order forms in a timely manner with the logistics team in case there is a need.
- Keep a record of all IP activity and programme documents, particularly beneficiary list, completion certificates, attendance sheets, etc., and save it on the server.
- Keep updated about the security situation related to the area that IP work in and to report back the security incidences to the Project Coordinator.
- Collaborate with the Appraisal, Monitoring, and Evaluation Unit (AMEU) to assess needs, monitor activities, and evaluate programme progress.
- Document lessons learned and best practices and reflecting them in project planning and decision making.
- Support the Project in cooperation with other departments (Compliance, AME, Logistics, finance, etc.)

Managed multiple strategic projects and transformation initiatives across
government and private sector clients, supporting organizations throughout the full
project lifecycle.
Key Responsibilities:
Managed end-to-end delivery of multiple concurrent projects, ensuring
successful execution within scope, timeline, budget, and quality expectations.
Planned, coordinated, and monitored project activities while collaborating with
multidisciplinary teams and senior stakeholders.
Facilitated project planning sessions, developed implementation roadmaps,
and monitored progress against project milestones.
Managed project risks, issues, dependencies, and change requests to minimize
delivery risks and maintain project momentum.
Prepared executive-level reports and progress updates to support informed
decision-making.
Gathered, analyzed, and documented business requirements to support
organizational initiatives and transformation programs.
Coordinated stakeholders across business and technical teams to ensure
alignment and successful project delivery.
Supported business process improvement initiatives by identifying operational
challenges and recommending practical solutions.
Maintained comprehensive project documentation, project plans, meeting
records, and delivery artifacts throughout the project lifecycle.
Evaluated project performance, tracked KPIs, and identified opportunities to
improve project execution and delivery.
Successfully managed multiple projects simultaneously while maintaining high
standards of quality and client satisfaction.
Led the full recruitment lifecycle for consulting resources, including sourcing,
interviewing, assessment, and onboarding.
Contributed to proposal development for large-scale consulting engagements
across project management, organizational transformation, and implementation
support.
Managed the organization's internal communication platform by coordinating
content with senior leadership, overseeing publication schedules, and improving employee engagement processes.

- Support in the day to day follow up of ongoing activities with the partners.
- Knowledge of donor’s requirements. (BHA, ECHO, SIDA)
- Design needed assessment and data collection tools (ex. KOBO, Excel) and analyse data when needed for the multi-sectorial activities.
- Conducting weekly Operation meetings for updates on the ongoing activities in various project implementation.
- Conducting capacity building activities for partner’s members such as registration tool trainings, Data cleaning trainings and follow up trainings.
- Creating databases from scratch and preparing eligibility criteria for various activities.
- Working closely with AME team to ensure an appropriate monitoring and evaluation cycle.
- Support the development of implementation-related training materials.
- Support in finalizing activities final reports.
- Participating in Beirut workshops in training our IPs on different tools for different activities, discussing/solving issues IPs are facing and participating in kick off meetings presentation.

Conducted monitoring activities to support the
implementation and quality of two main projects: 1)Early
Detection, Early Intervention and 2) Rehab
Conducted data analysis to support donor related reporting
and internal learning
Conducted quantitative and qualitative data collection to
support the evaluation of projects
Supported the accountability mechanisms at HI where I
documented and referred the feedback and complaints to
the relevant people
Identified and referred cases of concerns to protection focal
points